1 / 37

LHS Academic Personnel

LHS Academic Personnel. Catherine Halversen Lynn Tran Kevin Cuff December 12 & Dec 19, 2018 . Academic Case Info Session. Powerpoint (2018) will be posted on Lawrence Hall of Science/staff website: Human Resources/Performance Expectations & Academic Cases

rdodd
Download Presentation

LHS Academic Personnel

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript


  1. LHS Academic Personnel Catherine Halversen Lynn Tran Kevin Cuff December 12 & Dec 19, 2018

  2. Academic Case Info Session • Powerpoint (2018) will be posted on • Lawrence Hall of Science/staff website: • Human Resources/Performance Expectations & Academic Cases • You can email Lynn or Kevin with questions if they come up later OR make an appointment with one of us for an individual follow-up session • lynn.tran@berkeley.edu • kcuff@berkeley.edu

  3. Topics • Series: Specialist vs. Coordinator • Rank vs step • Reappointment/merit/promotion • Time (normal period of service) at step • Benchmarks and “popups” • Preparing your case • Review of your case • After review

  4. Academic Personnel • UCB Academic Personnel Site • Policies: Academic Personnel Manual • https://www.ucop.edu/academic-personnel-programs/academic-personnel-policy/ • Salary Scales • https://apo.berkeley.edu/compensation/2018-19-academic-salary-scales

  5. Academic Positions • Two academic series at LHS • Coordinator of Public Programs • CPP series has eight ranks: CPP I through CPP VIII • Each rank is divided into four steps, 1 through 4 • Specialists • Series has four ranks: Junior - Assistant - Associate - Specialist • Each rank is divided into steps, e.g. • 2 steps (I-II) at Junior Specialist • 9 steps (I-IX) at Specialist

  6. Reappointment • Extends your appointment at your current rank and step for an additional period of time

  7. Merits and promotions • A merit increase is an increase in step at the same rank. • A promotion is a jump to a higher rank. • Merits and promotions depend on both: • Quality of accomplishments • Level of job duties and responsibilities • Promotions in particular require evidence of an increased level of responsibility in addition to meritorious performance. • Each series has recommended minimum periods at each step/rank. Acceleration in step/rank is possible, however acceleration in time is not.

  8. Merits and promotions • Specialists • A merit increase is an increase in step • from I to IX • A promotion is an increase in rank from Junior, Assistant, or Associate Specialist to the next higher rank. For example, Assistant to Associate Specialist.

  9. Merits and promotions • Specialists’ salary scales • https://www.ucop.edu/academic-personnel-programs/_files/1718/1718-adj-scales/t24.pdf • The last increase was July, 2018

  10. Merits and promotions Coordinators • A merit increase is an increase in step from 1 to 4 • A promotion is an increase in rank from I to VIII

  11. Merits and promotions • Coordinators’ salary scales • https://www.ucop.edu/academic-personnel-programs/_files/1819/2018-19-adj-scales/t30.pdf • The last increase was July, 2018

  12. Academic Benchmarks and Popups • Specialists http://staff.lawrencehallofscience.org/human_resources/performance_expectations

  13. Academic Benchmarks and Popups • Coordinators http://staff.lawrencehallofscience.org/human_resources/performance_expectations

  14. Preparing case documents for Reappointment • Your one-year case will need to include the following: • Updated Job Card • Updated CV • APP (Accomplishments During Performance Period): • 1 page summary highlighting key accomplishments since last case review • Can reference CV for details as needed • VCRO Reappointment Form for Non-Senate Academics • Distributed by Jasmine Lopez for review & signature after you’re informed of committee recommendation

  15. Preparing case documents for Merit or Promotion • Your multiyear case will need to include the following: • Updated Job Card • Updated CV • APP (Accomplishments During Performance Period): • 3-5 page memo to your supervisor describing your accomplishments in the performance period, including: • Key accomplishments & contributions to the Hall, the University & the field at large addressing the Academic Personnel Benchmarks documents • Recommendation Memo from Supervisor/PI • VCRO Reappointment Form for Non-Senate Academics and the Fairness Safeguard • Distributed by Jasmine Lopez for review & signature after you’re informed of committee recommendation

  16. Performance Period • Reappointments: The performance period is 1 year • Merits & Promotions: The performance period is all years since your last merit, promotion or hiring: • First year after hire, merit or promotion:  e.g., July 1, 2017 to June 30, 2018 • Year 2: e.g., July 1, 2017 to June 30, 2019 • Year 3: e.g., July 1, 2017 to June 30, 2020 • Note: • The dates above are an example. Please use your own dates when building your case. You may need to project to the end of the year. • You will need to project for the January to June period since your case is submitted in January.

  17. The process with your supervisor • Prepare your case and deliver it to your supervisor • Meet with your supervisor to discuss your case and his/her recommendation • Revise case documents as needed and submit on Basecamp • The case is reviewed by your supervisor, who writes a memo containing the recommendation and provides you with a copy • Optional: Meet with your supervisor for counseling in preparation for upcoming year

  18. The process: Review of your case • Your Group Director reviews the supervisor’s memo and your case documents and presents the case to the Director and members of the Leadership Team (+ Lynn and Kevin). • The evidence presented in the case is discussed by the Leadership Team, and the Director makes a decision and prepares final recommendation. • Appeals and Case Edits may occur. • Merit and Promotion Cases are submitted to Academic Personnel on campus. Reappointment cases stay in-house.

  19. Preparing your case • Job card • Review what you do and revise your job card, if necessary. • If your job card has changed significantly, discuss the changes in your APP. • This is important, as you are evaluated based on your duties as described on the job card.

  20. Preparing your case • Accomplishments during Performance Period (APP) • Be specific in describing what you have accomplished in the performance period • 1 page for reappointments • 3-5 pages in narrative form for merits and promotions • The year is considered to be from July 1 to June 30. • Who is your audience? • Your supervisor, your Group Director, the LHS Academic Personnel Committee, the Director, and ultimately Academic Personnel on Campus (for merits and promotions) • Do not include statements such as: • “I request a merit increase from CPP IV, step I to CPP IV, step 4” (Your supervisor knows what you are eligible for, and the committee/supervisor may even suggest an acceleration for you.)

  21. Examples of Academic Accomplishments • Published a curriculum unit, module, assessment system or collection of activities • Co-author on a paper in a peer reviewed journal • Led the development of a funded proposal • Served on an invited NRC or NSF panel or advisory committee • Designed and conducted a new (or major revision) exhibit or public experience • Coached and mentored a first time PI to write their first successful proposal.

  22. Making your strongest case • Be as strong as you can in discussing your accomplishments, as long as you are accurate. Would your co-workers agree with your description? • With minimal advice from my supervisor, I. . . • I was on a team that. . . My specific contributions were_____ • I worked with XXX to ___ • I had full responsibility for ____ • I led the team that ______

  23. Examples of non-academic accomplishments (don’t include in APP) • Author of a note in a newsletter • Organized a meeting with project partners • Put together the Powerpoint presentation used for a conference presentation • Cleaned up after yourself in in the B-Level Conference Room Kitchen • Performed the most successful, funniest Halliday Skit EVER

  24. Ways to organize your APP • Based on your job card • Based on your projects • Based on the criteria for your series • Whichever of the above you choose, consider including evidence related to the LHS Core Values and Performance Expectations (upcoming slide)

  25. How long should your APP be? • It depends on. . . • The nature of your job and how many different things you do • The level of your job and the length of time you have been in it • The period of time covered • Whatever it takes to clearly build your case (but not more than ~ 5 pages)

  26. Core Values • Equity  • Learning  • Innovation  • Leadership  • Excellence  Lawrence Hall of Science/staff website: • Life at the Hall/Committees & LHS Values • http://staff.lawrencehallofscience.org/life_at_the_hall/committees_and_lhs_values

  27. Performance Expectations • Ensure quality of Hall services and programs through Service Excellence, Innovation, and Equitable Procedures and Policies; • Maintain professional interpersonal interactions through Teamwork, Leadership, Communication, and Cultural Competence; and • Pursue continuous learning and growth through Professional Growth, Ongoing Organizational Reflection and Performance Lawrence Hall of Science/staff website: • Human Resources/Performance Expectations & Academic Cases

  28. Timelines • Candidate Case Preparation: Now-1/21/19 • Candidate Case Due on Basecamp: 1/21/19 • Supervisor Recommendation Due: 1/25/19 • Group Associate Director Recommendation Due: 2/1/19 • Hall Academic Personnel Committee Case Review: 2/6/19 • Candidate informed of committee recommendations, Appeal Period* and Case Edits (if needed): 2/6/19-2/20/19 • Deliver to VCRO for review and concurrence: 3/1/19 • All Actions (reappointments, merits, promotions) effective, following campus approval: 7/1/19 *Appeal Process: If you would like to appeal the committee’s recommendation, you will need to submit a Justification Memo for consideration to the LHS Director during the appeal period. 

  29. Planning your career • This process can be very helpful to you as you engage in long-term planning about your own career. • Opportunity to discuss with your supervisor and consider options. • Opportunity to let the LHS leadership know what you have accomplished.

  30. Need more input? • Email us with questions • Sign up for an individual appointment with Lynn or Kevin to discuss your case • lynn.tran@berkeley.edu • kcuff@berkeley.edu • QUESTIONS?

More Related