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Race to the Top - Procurement

Race to the Top - Procurement. Douglas Richins, C.P.M. January 14, 2010 Washington D.C. . Effect of Different State Procurement Rules on Consortium Design and Management. Legal Authority to Participate Executive support Sponsorship Early Involvement by Procurement Professionals

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Race to the Top - Procurement

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  1. Race to the Top - Procurement Douglas Richins, C.P.M. January 14, 2010 Washington D.C.

  2. Effect of Different State Procurement Rules on Consortium Design and Management • Legal Authority to Participate • Executive support • Sponsorship • Early Involvement by Procurement Professionals • Understanding of the advantages of cooperative contracting • Combining and Leveraged Buying Power • Standardization of Requirements • Reduction of Administrative Expenses • Rapid Deployment (as opposed to separate state procurements)

  3. Effect of Different State Procurement Rules on Consortium Design and Management • Composition of the Consortium • Memorandum of Agreement • Who will be the “Lead Entity” • Experience with consortium procurement? • Procurement Rules • Adequate • Federal compliance • Flexible • Appropriate Procurement Method

  4. Effect of Different State Procurement Rules on Consortium Design and Management • Composition of Sourcing Team • Lead State Administrator • Cross Section of Participating States • Procurement Experts • Subject Matter Experts • Role and Life Span of Sourcing Team • Development • RFP Issuance and Evaluation • Implementation • Contract Administration

  5. Involving Potential Assessment Vendors • Request for Information Process • Industry Meetings Prior to Proposal Drafting • Pre-Proposal Conferences

  6. Competitive vs. Sole Source Selection • Competitive Advantages • Fair and Equitable Vendor Treatment • Competition Invites Innovation • Efficiencies and Economies of Scale • Flexible Procurement Process • Best Value Selection • Potential for Best and Final Offers • Contract Change Management

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