Workplace Diversity – Including Disability as a Strategic Business Advantage

1. EEOC Executive Leadership Conference Workplace Diversity – Including Disability as a Strategic Business Advantage Louis Orslene Job Accommodation Network (JAN) May 3rd and 4th, 2011

2. Disability as a Strategic Business Advantage Overview • About JAN • Debunking the Myths • Business Case • Effective Communication • The Interactive Process • Creating an Inclusive Workplace • Effective Practices

3. About JAN • Established in 1983 as a national, free service • Specialize in job accommodations and the employment provisions of the ADA • Assist with the interactive process • Give targeted technical assistance • Provide comprehensive resources • Maintain confidentiality • Communicate via telephone, chat, text, TTY, relay, email, and social networks • Offer live and archived training • Work as a partner in making model employers

4. About JAN • Employers • Individuals • Service Providers • Others

5. About JAN • 36,500 contacts per year - 10,000 electronic contacts • 3,200,000 million Webpage requests per year

6. Debunking the Myths

7. Debunking the Myths Accommodations are too expensive - • More than half (56%) were made at no cost • Of those employers who experienced a one-time cost to make an accommodation, the typical cost of accommodating an employee was $600 Low Cost, High Impact (2010) JAN Study

8. Debunking the Myths Accommodations aren’t effective – • Employers were asked to rank the effectiveness of accommodating a worker on a scale of 1 to 5, with 5 being extremely effective • Of those responding, 76% reported accommodations were either very effective or extremely effective Low Cost, High Impact (2010) JAN Study

9. Debunking the Myths People with disabilities do not have the talent and skills needed in business People with disabilities have been among the greatest leaders and contributors to business, science, the arts, and society. People with disabilities have a higher than average absentee rate A recent DePaul study of 314 employees across several industries indicates participants with disabilities had fewer scheduled absences than those without disabilities, and that all participants had nearly identical job performance ratings. People with disabilities leave jobs more frequently than workers without disabilities Hire Potential, a hiring and staffing agency found that their placements stayed on the job an average of 50% longer than those without disabilities and Marriott employees hired through their Pathways to Independence Program experienced a 6% turnover rate versus the 52% turnover rate of their overall workforce. Fortune Magazine reported that after Carolina Fine Snacks, a small business in Greensboro, NC, started hiring people with disabilities, employee turnover dropped from 80% every six months to less than 5%; productivity rose from 70% to 95%; absenteeism dropped from 20% to less than 5%; and tardiness dropped from 30% of staff to zero. 9

10. Business Case for Hiring, Retaining, and Promoting People with Disabilities

11. Business Case What is the strategic advantage of including disability in the diversity efforts? • Aging of the U.S. workforce and accompanying rise of impairment • Increase of qualified youth with disabilities entering the workforce • Broadening of the ADA and stricter enforcement of Section 508 and Section 503 of the Rehabilitation Act • Recognition that people with disabilities and their families have significant disposable income • Availability of assistive technology has enhanced productivity

12. Business Case What is the strategic advantage of including disability in the diversity efforts? In Ernst & Young's latest survey on globalization, James Turley, E&Y CEO writes: “we found that the majority of respondents believe diversity of teams and experience improves both the financial performance and reputation of their organizations.” James S. Turley, CEO, Ernst & Young http://features.blogs.fortune.cnn.com/2011/01/23/ey-ceo-on-what-makes-global-leaders-successful/

13. Business Case What is the strategic advantage of including disability in the diversity efforts? “Some 58 million adults - 34 percent - age 18 to 65 have at least one chronic condition, and 19 million adults - 11 percent - have two or more chronic conditions…It is estimated that by the year 2020, half of the U.S. population will have at least one chronic condition and one-quarter will be living with multiple chronic conditions.” From Center on an Aging Society, Georgetown University Data from the 2000 Medical Expenditure Panel Survey, from the National Health Survey.

14. Business Case What is the strategic advantage of including disability in the diversity efforts? “83% of working-age people with disabilities have high school diplomas or a higher education.” National Organization on Disability, Harris Poll (2010)

15. Business Case What is the strategic advantage of including disability in the diversity efforts? “…87% of survey participants specifically agreed that they would prefer to give their business to companies that hire individuals with disabilities.” A national survey of consumers attitudes towards companies that hire people with disabilities by Neil Romano and Gary Siperstein (2006)

16. Business Case What is the strategic advantage of including disability in the diversity efforts?Employer Reported Benefits of Accommodation 88% - retaining a valued employee 72% - increase in the employee’s productivity 59% - elimination of costs of training a new employee 52% - increase in the employee’s attendance 43% - increase in diversity of the company 39% - saving in worker’s compensation/other insurance costs 11% - promotion of an employee with a disability Low Cost, High Impact (2010) Resulting from the JAN Study of Employer Customers

17. Business Case Why is disability a federal sector issue? • Executive Order 13448 – Increasing Federal Employment of Individuals with Disabilities • LEAD Initiative – Expedited Process for Hiring with Schedule A • Broadening of the ADA with the 2008 Amendments • An stricter enforcement of Section 501, Section 508 and Section 503 (Federal Contractors) of the Rehabilitation Act

18. Effective Communication – A Common Sense Approach

19. Effective Communication Language Tips • People First Language • No One is a Victim • Adults do not have special needs • Disabilities have various levels of impairment i.e. hearing, blind, autistic, etc. • Mental Illness, correct? Not denigrating descriptions such as “nuts”, “crazy”, etc. • Intellectual disability, correct? Not mental retardation

20. Effective Communication Meet and Greet Tips • Just like you, right? • Write down what you want to say • Meeting and talking with a person with blindness • Sit down and relax • Intellectual disability • Cosmetic disfigurement • Service animal • Speech impairment • Ultimately if you are unsure about how to communicate, ask the person

21. Effective Communication General Tips at Work • Abilities First • Adaptive devices and assistive technology • Communicate directly – eye contact - with a colleague with a disability • Gaining the attention of someone who is deaf • Communication preference • Ask the person first before providing assistance

22. Effective Communication Supervising a Person with a Disability • Orient them to the evacuation procedures • Learning to navigate the office • Respect Privacy and do not make small talk about disability • Productivity tools - Just do it • But, if a person discloses and asks for an accommodation then begin the interactive process – communicate frequently and document

23. Effective Communication Interviewing a Person with a Disability • Provide training to all the employees who might be in contact with a person with a disability • Focus on essential functions of the job • Disability does not need to be disclosed • Voluntary disclosure – affirmative action only • How to reply to a disclosure of disability

24. The Interactive Process

25. JAN’s Interactive Process

26. JAN’s Interactive Process Step 1: Recognizing an Accommodation Request TIPS • Err on the side of caution • Act quickly • Assign responsibility • Conduct training

27. JAN’s Interactive Process Step 2: Gathering Information TIPS • Find out the limitation and problem • Get information from the employee when possible • Remember rules for medical inquiries

28. JAN’s Interactive Process Step 3: Exploring Accommodation Options TIPS • Keep an open mind • Invite the employee to suggest accommodations • Ask the employee’s medical provider for ideas • Use JAN when needed

29. JAN’s Interactive Process Step 4: Choosing an Accommodation TIPS • Consider the employee’s preference • Consider a trial period

30. JAN’s Interactive Process Step 5: Implementing the Accommodation TIPS • Make sure all necessary steps are taken to implement the accommodation • Communicate with essential personnel about the accommodation

31. JAN’s Interactive Process Step 6: Monitoring the Accommodation TIPS • Check on effectiveness • Maintain the accommodation • Encourage ongoing communication

32. Creating an Inclusive Workplace

33. Creating an Inclusive Workplace • Recruitment – Is your company disability friendly? Disability Outreach, company marketing, website, position descriptions, recruitment process, policies. • Selection – Recruiters, Hiring Manager, how to interview PwD, appropriate questions, accommodations. • Performance – Do you focus on performance vs. the disability, do managers have a performance standard for supporting disability employment? Coach, Mentor, Engage and Retain • Succession – Do individuals with disabilities know what positions they may aspire to, is internal upward mobility practiced for all? • Development – Are training programs, educational opportunities and internal learning programs accessible, are people with disabilities invited & encouraged to attend? • Transition – Are policies and practices for layoff, severance, retirement, etc. written and practiced consistently regardless of disability? Graphic credited to yhrct.com 33

34. Creating an Inclusive Workplace • Websites • Online HR Systems • Intranets • Service Centers • Products and Services • Promotions – Marketing & Communications • Procurement Debra Ruh, TecAccess (2011)

35. Creating an Inclusive Workplace General Tips • Visit organizations with operational accessibility programs and benchmark their processes. • Enforce small, easy to make compliant issues first. Build employee/management expectations that accessibility is not difficult nor expensive. • Create a Road Map and Plan of Action • Offer training for several years. It is the second year that everyone starts to believe you are serious about accessibility Debra Ruh, TecAccess (2011)

36. Creating an Inclusive Workplace J.P Morgan Chase uses a top down approach… • Champion in the “C” Suite • Everyone from the Board to the CEO to senior division heads needs to lend their collective weight • Needs and direction of the new initiative should come from the top • Institutionalized channels of communication should be used to inform everyone company wide Joan McGovern, Vice President at Corporate Diversity, JP Morgan Chase

37. Creating an Inclusive Workplace Highmark Blue Cross Blue Shield uses a strategic approach to disability… • Establish a diversity recruiting commitment • Develop a diversity performance objective • Build a diversity and inclusion strategic plan • Train, train, train • Set a centralized accommodations budget Tammie McNaughton, Getting Hired.com formerly Director of Corporate Diversity & Work Life at Highmark Blue Cross Blue Shield

38. Creating an Inclusive Workplace Start by: • Indentifying internal champions • Developing an internal and external communication or outreach plan for the company • Developing a baseline and goals • Identifying external partners to assist • Developing a company-wide training program • Testing the accessibility of your systems

39. Creating an Inclusive Workplace Start by: • Developing internal expertise concerning issues of disability • Updating your accommodation policy and procedures • Identify current employees with disabilities who are open about their disability and willing to for instance help start an employee resource group • Provide champions with information to dispel the myths about disability when they arise

40. Creating an Inclusive Workplace As part of your internal communications - what everyone needs to know: • Who are you top champions • Who the point person and internal expert is for disability related questions • What to do if someone discloses • How are accommodations funded • How will they be held accountable

41. Effective Practices for Recruiting and On boarding • JAN - Disability awareness and effective communication training; Readily available accommodation process information for applicants and hiring staff • CAP (Computer Electronic Accommodations Programs) – After partnering with CAP, you can then tap their resources to provide assistive technology and training to a new hire with a disability. • Your state vocational rehabilitation to identify qualified applicants with disabilities • Internship programs specifically for young people with disabilities i.e. Workforce Recruitment Program (WRP), Emerging Leaders, Entry Point, Career Opportunities for Students with Disabilities (COSD), etc. • Disability related job banks such as GettingHired.com, One More Way Foundation, Ability Jobs, Disaboom, etc.

42. Effective Practices for Recruiting and On boarding • Have a process in place to follow up with applicants or candidates who disclose • Accessible and usable on-line application system • Accessible collateral hiring materials • Accessible tests required of the applicant or candidate • Voluntary, confidential self-identification form • Accessible training materials for new employees

43. Effective Practices for Retaining and Advancement • Again partnering with JAN, CAP, your state VR agency or other local organizations • Have an accommodation team with a single point of contact for accommodation requests • Have a centralized accommodation fund • Have a confidential and objective process in place for determining accommodations • Practice universal accessibility by insuring: • software or hardware accommodation operates with your database systems and intranet • company training materials are accessible • company multimedia is accessible • company communications are accessible • Physical site is accessible

44. Job Accommodation Network (JAN) Select Resources: Recruiting - • GettingHired.com http://www.gettinghired.com/ • One More Way http://onemoreway.org/ • Workforce Recruitment Program (WRP) http://www.dol.gov/odep/programs/workforc.htm • EARN http://www.askearn.org/ • Emerging Leaders Program http://www.emerging-leaders.com/ • Career Opportunities for Students w/Disabilities (COSD) http://www.cosdonline.org/ Computer/Electronic Accommodations Program • CAP www.tricare.mil/cap Hardware/Software/Website Accessibility Issues- • TecAccess http://www.tecaccess.net/index.shtml • SSB BART Group Inc. https://www.ssbbartgroup.com/index.php • WebAim http://webaim.org/ Leaders in Inclusive Workplaces - • US Business Leadership Network http://www.usbln.org/ Guidance, Publications, & Research - • SHRM Disability Resources http://www.shrm.org/hrdisciplines/Diversity/Articles/Pages/disability_072110.aspx • ADA National Network (DBTAC)  http://www.adata.org/Static/Government.aspx • Diversity Inc.(Disability page)    http://www.diversityinc.com/department/255/Disability/

45. Job Accommodation Network (JAN) • Contact • (800)526-7234 (V) & (877)781-9403 (TTY) • AskJAN.org & jan@askjan.org

46. Job Accommodation Network (JAN)