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Content Creation at the NHM

Content Creation at the NHM. or The evolving catalogue!. NHM Libraries. 1 million items in 4 Libraries General & Zoology Earth Sciences Botany Entomology. AIMS Maintain & develop a catalogue of the Collections.

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Content Creation at the NHM

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  1. Content Creation at the NHM or The evolving catalogue! Diane Tough

  2. NHM Libraries • 1 million items in 4 Libraries • General & Zoology • Earth Sciences • Botany • Entomology Diane Tough

  3. AIMS Maintain & develop a catalogue of the Collections. Achieve an accurate catalogue record on Unicorn for every item the Libraries hold. STANDARDS AACR2 MARC21 OCLC AUTHORITY FILES Cataloguing Aims & Standards Diane Tough

  4. Current Cataloguing • Team of 2.5 cataloguers. • Downloading records from OCLC carried out by Assistant Librarians in the different subject libraries. Diane Tough

  5. Monographs Manuscripts Maps Drawings Electronic resources Serials Map series Serial parts catalogued as analyticals Serial parts catalogued as monographs Material catalogued Diane Tough

  6. CATALOGUING Monograph Map Manuscript Graphic Serial Analytical Audio-Visual AUTHORITY Personal name Corporate name Series Subject Uniform title Formats created Diane Tough

  7. Authority control • Names checked against OCLC and authorized. • Subjects – no authority control as yet. Library of Congress headings not consistent or specific enough for taxonomic purposes. Considering a mix of LC & ITIS (International Taxonomic Information System). Diane Tough

  8. SmartPORT • Based on the Z39.50 technology • Z39.50 is a protocol that translates commands back and forth between the local system and the external database provider. • Local Unicorn user friendly interface that enables the user to capture records directly into Unicorn. Diane Tough

  9. SmartPORT at NHM • Use to capture a complete cataloguing record and replace an existing brief record. • External databases used – OCLC & RLIN. • Not used yet at NHM for acquisition purposes or for new authorities. Diane Tough

  10. Configuration of SmartPORT • Requires OPAC manager training. • Needs gateway elements and destinations to the relevant databases. • Necessary to have agreements with required databases. Diane Tough

  11. SmartPORT settings Diane Tough

  12. Connection to SmartPORT Diane Tough

  13. Successful search Diane Tough

  14. Record found? Diane Tough

  15. Load record Diane Tough

  16. First Fleet Project • First eleven convict ships to sail to Australia in 1787 are known as “The First Fleet” • Three collections of drawings from that voyage held in NHM. • Thomas Watling • George Raper • Port Jackson Painter Diane Tough

  17. Project aims • Digitise all the drawings • Catalogue each drawing in Unicorn • Export Unicorn entries to website • Combine text and image on website Diane Tough

  18. Creating the entries • Graphic format needed modification – extra descriptive MARC fields added. • Original drawings studied. • Descriptive catalogue entry produced. • Subject indexing of people, places, concepts, subjects and taxonomy. Diane Tough

  19. Subject Indexing • Subject heading schemes choosen:- • LCSH • Thesaurus of Geographical Names (TGN) • Union List of Artists’ Names (ULAN) • Intergrated Taxonomic Information System (ITIS) Diane Tough

  20. Raper drawing no. 66 Diane Tough

  21. Raper drawing no. 66 Diane Tough

  22. Raper drawing no. 66 Diane Tough

  23. Raper drawing no. 66 Diane Tough

  24. Raper drawing no.66 Diane Tough

  25. On-going projects • Collection Level Description Project. • Linnaeus Link Project. • For more information contact:- Diane Tough D.Tough@nhm.ac.uk Diane Tough

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