Truescreen: I-9 / E-verify Training

1. Talent Acquisition bcostaffing@battelle.org Truescreen: I-9 / E-verify Training “Truescreen helps separate fact from fiction” Business Sensitive

2. New Vendor & New Process Business Sensitive

3. Why Truescreen? Better customer service Enhanced security Expanded services Flexible billing One time data entry International capabilities Electronic I-9 and E-verify (Instructions follow) System integration (coming soon) Business Sensitive

4. Recruiting Process Overview Business Sensitive • Job requisition • SuccessFactors application • Offer • Pre – employment checks • Clearances & certifications • Backgrounds & drug screens • Physicals • Paperwork and Part 1 of I-9 (Candidate) • Onboarding • Paperwork and Part 2 of I-9 (Facilitator) • Evaluation

5. Electronic I-9: Part 1 (Candidate) Business Sensitive

6. Electronic I-9: Part 1 (Candidate) Candidates receive information on how to complete Part 1 in their offer letter. Candidates go to “Application Station” and enter the code provided in their offer. This code specifies the facilitator signing them in. They will log-in to “Application Station” and complete their personal information. Business Sensitive

7. 5. Receive your confirmation page 3. Complete I-9 form Go to “Application Station” Enter station code & log in 4. Review and accept the “Identification Reminder” Candidate Steps Slide Show Business Sensitive

8. Electronic I-9: Part 2 (Facilitators) Business Sensitive

9. I-9/ E-verify: Step by Step Guide • Log in to Truescreen (If you do not have a username and password contact bcostaffing@battelle.org) • Click on “myI-9/E-verify” • Click on the “[candidate name]” you want to complete • Look at the IDs your candidate has brought with them in order to complete section 2 (Do not make copies) • Click “Submit” • If the form is overdue, select a reason, click “Next” • Select “Click here to submit the I-9 and automatically order an E-Verify” • The information will either verify or send you an error • If you receive an error verify the information submitted and try again, if that fails contact bcostaffing@battelle.org • Click “Finish” • Verify the candidate is employed at Battelle and click “Continue” • Select “Close as employed and Employment Authorized by E-verify” • Click “Continue” • You will see a confirmation page • Close and repeat steps 3-12 for each candidate Business Sensitive

10. 11. If late, select an action reason, click “Submit” 5. Scroll down to complete “Section 2” 6. Required sections are marked with a * 7. Sections you do not need to complete will grey out 8. Some data will auto check for correctness 9. Use the ID’s provided by your candidate to fill out “Section 2”, but do not make copies. 13. Do Not “Exit” 14. Click “Finish” Log in to Truescreen Go to “my I-9/ E-verify” Click on the “[Candidate Name]” you wish to complete 4. You will see the information already completed by your candidate 15. Select “Yes” 16. Click “Continue” 19. Receive your confirmation 20. Click “Close” 12. Choose automatically order E-Verify 17. Click “ Authorized by E-Verify” 18. Click “Continue” 10. Sign and Submit Facilitator Steps Slide Show Business Sensitive

11. Thank You • For a complete set of onboarding tools please go to: • http://inside.battelle.org/facilitators.html • Questions? Contact your Talent Acquisition Coordinator • bcostaffing@battelle.org Business Sensitive