BUDGETARY DETAILS

1. BUDGETARY DETAILS CYFAR Sustainable Community Projects Presented By: Darlene Brown & Eugenia Spohrer Grants & Agreements Specialists Awards Management Branch Office of Extramural Programs Cooperative State Research, Education, and Extension Service http://www.csrees.usda.gov

2. SALARIES • Base Salary (all senior/key/other) • Provide Funded Work Months • Calendar or academic and summer • Secretarial or clerical salaries • Must be justified • Graduate students • Number of students • Only employees of recipient organization should be included Cooperative State Research, Education, and Extension Service http://www.csrees.usda.gov

3. EQUIPMENT Identified as items $5,000 or more Some institutions have lower thresholds Items costing less than threshold amount considered a material or supply Cooperative State Research, Education, and Extension Service http://www.csrees.usda.gov

4. EQUIPMENT (CONT’D) • Provide: • Type of equipment • Cost • Some purchases may require lease vs. purchase analyses • Brief explanation of intended use Cooperative State Research, Education, and Extension Service http://www.csrees.usda.gov

5. TRAVEL • Destination (if known) • Purpose • Number of travelers • Estimated cost per trip Cooperative State Research, Education, and Extension Service http://www.csrees.usda.gov

6. PARTICIPANT/TRAINEE COSTS • Includes scholarships, stipends • Tuition is not allowed • Provide: • Number of individuals supported • Itemize costs Cooperative State Research, Education, and Extension Service http://www.csrees.usda.gov

7. MATERIALS AND SUPPLIES • Office, lab, educational or field supplies • Software • Postage, shipping, etc. • Non-traditional supplies • Provide brief explanation Cooperative State Research, Education, and Extension Service http://www.csrees.usda.gov

8. PUBLICATIONS/PAGE CHARGES • Cost for publication • Scientific journal • Cost for professional printing • Extension brochures and publications • Not photocopying costs • Number and cost per publication Cooperative State Research, Education, and Extension Service http://www.csrees.usda.gov

9. CONSULTANTS • Identified as someone who renders expert advice • Not an employee of grantee organization • Provide: • Letter of intent with signature • Statement of work • Curriculum vita Cooperative State Research, Education, and Extension Service http://www.csrees.usda.gov

10. CONSULTANTS (cont’d) • Rate of pay • Executive Level IV • currently $590 per day based on an eight hour day • http://www.opm.gov/oca/09tables/html/ex.asp • Justification required if over $590 • Invoices for previous work • Nationally renowned credentials Cooperative State Research, Education, and Extension Service http://www.csrees.usda.gov

11. ADP/COMPUTER SERVICES • Charges associated with shared computer usage • Internet charges • Purchases of computer equipment would not go here • Budget under equipment or materials and supplies Cooperative State Research, Education, and Extension Service http://www.csrees.usda.gov

12. SUBAWARDS • When portion(s) of work will be performed by outside sources: • Provide: • Statement of work • Letter of intent signed by Authorized Representative • Budget • Budget narrative Cooperative State Research, Education, and Extension Service http://www.csrees.usda.gov

13. SUBWARDS (cont’d) • Period of performance may not be longer than primary award • Start date should not be earlier than the prime award • Terms and conditions flow down Cooperative State Research, Education, and Extension Service http://www.csrees.usda.gov

14. HONORARIUMS • Small token of payment to someone providing a service • Provide: • Brief description of service • Amount of honorarium Cooperative State Research, Education, and Extension Service http://www.csrees.usda.gov

15. CONFERENCES/MEETINGS • Speaker/trainer fees • Include brief description of service or topic • Fees should be based on credentials • Justify fees exceeding $1,000 Cooperative State Research, Education, and Extension Service http://www.csrees.usda.gov

16. CONFERENCES/MEETINGS (CONT’D) • Meals • Must justify • Continuity • Arduous conditions • Breakfasts not allowed • Refreshments • Facility and equipment rentals Cooperative State Research, Education, and Extension Service http://www.csrees.usda.gov

17. FEE FOR SERVICE Contractual arrangements with an organization to perform a service Translation services Lab analyses Writing or editing Cooperative State Research, Education, and Extension Service http://www.csrees.usda.gov

18. FEE FOR SERVICE (CONT’D) • Provide: • Dollar amount • Task to be performed • General breakout of costs • Number of hours • Cost per unit, etc. Cooperative State Research, Education, and Extension Service http://www.csrees.usda.gov

19. UNALLOWABLE COSTS To be allowable as a direct charge to the award, the costs must directly benefit the objectives of the project. • Incentives • Capital improvements • Ceremonies • Promotional give-away items (tote bags, mugs, t-shirts, etc. Cooperative State Research, Education, and Extension Service http://www.csrees.usda.gov

20. CONTACT US Awards Management Branch Section II: Adriene Woodin, Section Leader Duane Alphs, Team Leader Rochelle McCrea, Team Leader Darlene Brown, Grants & Agreements Specialist Eugenia Spohrer, Grants & Agreements Specialist Main Section Number: 202-401-5050 Fax Number: 202/401-3237 Cooperative State Research, Education, and Extension Service http://www.csrees.usda.gov

21. QUESTIONS?? Cooperative State Research, Education, and Extension Service http://www.csrees.usda.gov