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Upper Grand Trailway 2011 AGM

Upper Grand Trailway 2011 AGM. UGTA 2011 AGM AGENDA. Meeting Opening 7:05pm Review & Adopt minutes of 2010 AGM 7:15pm Treasurer's Report Adopt 2010 Financial Report & Approve 2011 Budget 7:30pm 2010 Year in Review Slideshow 7:45pm 2011 Initiatives 8:00pm Community Recognition

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Upper Grand Trailway 2011 AGM

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  1. Upper Grand Trailway 2011 AGM

  2. UGTA 2011 AGM AGENDA • Meeting Opening • 7:05pm Review & Adopt minutes of 2010 AGM • 7:15pm Treasurer's Report • Adopt 2010 Financial Report & Approve 2011 Budget • 7:30pm 2010 Year in Review Slideshow • 7:45pm 2011 Initiatives • 8:00pm Community Recognition • 8:10pm Elections & New Business • 8:20pm Draw for Door Prize • 8:25pm Closing

  3. REVIEW OF 2010 AGM MINUTES • Please take this opportunity to read through draft minutes from last year's AGM

  4. 2009 $6,853.13 $440.00 $7,293.13 $0 $7,293.13 2010 FINANCIAL REPORT ASSETS 2010 Cash$3,888.18 Prepaid Expense $2,323.40 TOTAL ASSETS $6,211.58 CURRENT LIABILITIES $0 TOTAL EQUITY $6,211.58

  5. 2010 FINANCIAL REPORT Balance Beginning 2010 $7,293.13 2009 $6,508.11 Net Income (loss) Balance Ending ($1,081.55) $6,211.58 $785.02 $7,293.13

  6. 2010 Budget $200.00 $5500.00 $800.00 $150.00 $500.00 ___-____ $7,150.00 BUDGET vs. ACTUAL 2010 INCOME 2010 Actual Benches $1264.61 Donations $5600.00 Memberships $440.00 Other/Carnival $5.00 Raffle (net $134.60) $1358.00 Gate Donation $1921.00 $10,588.61

  7. 2010 Budget $155.00 $80.00 - $2,000.00 - $50.00 $200.00 $100.00 $3,000.00 $180.00 $500.00 $460.00 $6,725.00 BUDGET vs. ACTUAL 2010 OPERATING EXPENSES 2010 Actual Memberships $92.75 Bank Charges $90.94 Gates $4,041.18 Insurance $1,835.40 Memorial Benches $1,040.17 Postage - Signage - Benches/Birdhouses $340.00 Trail Development $2,291.74 Office Supplies $51.95 Promotional Items/Tickets $662.63 Raffle $1,223.40 $11,670.16

  8. 2010 Budget $7,150.00 $6,725.00 $425.00 BUDGET vs. ACTUAL 2010 2010 Actual TOTAL INCOME $10,588.61 TOTAL EXPENSES $11,670.00 NET INCOME/LOSS -$1081.55

  9. 2010 Financial Report To be adopted or amended now

  10. 2011 PROPOSED BUDGET INCOME Birdhouse Benches $150 Memorial Benches $205 Donations (Townships) $5,600 Membership Fees $1,000 Other/Carnival $100 Gate Donation $2,500 Kiosk (Amaranth) $500 Kiosk (memorial fund) $200 $10255.00

  11. OPERATING EXPENSES Annual OTC membership (etc.) $205 Bank Charges $210 New Gates $1,921 Insurance $2,000 Postage $100 Raffle Tickets/Calendar $260 Signage/Kiosk $1,020 Trail Development & Grass $3,000 Petty Cash, Office Supplies, misc. $150 Promotional Items/Birdhouses $50 New Kiosk in Waldemar $1,000 60 Trees for Earth Day FREE $9,916

  12. 2011 PROPOSED BUDGET TOTAL INCOME $10,255 OPERATING EXPENSES $9,916 NET INCOME $339

  13. 2011 PROPOSED BUDGET To be adopted or amended now

  14. 2010 YEAR IN REVIEW • Installation of 2 new-style gates • Hired landscaping company to cut the grass • 60 free maple trees donated by GRCA for Earth Day tree plant • Memorial Cairn erected in memory of founding member • 6 benches sold & placed along the Trailway • Best Annual Terry Fox Run Ever! • Partnered with Run Dufferin • Trailway advertises on WOMPIT • Trailway closures

  15. 2010 YEAR IN REVIEW

  16. INITIATIVES IN 2011 • New Kiosk at Waldemar • Sell & Install Kilometre Markers & New Gates • New Park, Parking & Sidewalk Extension • Potential Trail Extension (work with Arthur group) • Membership Promotion • Boyne Creek Culvert Study • Events • Earth Day • “Chase the Tornado” (Run Dufferin)

  17. CHASE THE TORNADO • On May 29, 2011, Run Dufferin has organized a 10km run to commemorate the tornado that tore through Grand Valley on May 31, 1985. • Starting from Grand Valley Community Centre (Arena), the route runs along Main St. past the business section, then back out Amaranth St. to E. Luther/Amaranth Townline, then south to the Trailway, then along the Trailway to Waldemar, thence north to 5th Sideroad and back via Amaranth St. to the arena. • Proceeds to go to a local group in need (as yet to be determined)

  18. The Upper Grand Trailway is sincerely grateful for the generous support of the community, including Donors, Volunteers, Trail Captains & Community Service Students. RECOGNITION

  19. Thank You Donors! • Township of East Luther Grand Valley • Township of Amaranth • Grand River Conservation Authority (donated 60 free sugar maples, assisted with treeplanting and provided equipment) • North Wellington Construction (gate donation) • Greenwood Ready Mix (donated cement for new gates) • Dufferin Garden Centre

  20. Jim Davison Terry & Kathy Haine Jack & Bruce Wilford Anthony Schombri Dave Reimer Ron McCrone Dean Young Thank You Memorial Cairn Volunteers! • Eric Landman • Ryan Stonought • Francis Bouma • Gary Pullen • Andy Keeping • Richard VanAlstine • Julie Baumlisberger

  21. BAG O' SAND For the donation of fill for behind the cairn Thank You Memorial Cairn Donors! • ACCHIONNE CONSTRUCTION • For the donation of the culvert under the cairn

  22. Thank You to All Bench Donors! • 3 from the Bev Pullen memorial fund • 1 from the Wilcox family in memory of Jackie • 1 from the Roy Davison family

  23. Thank You to All Corporate Donors to Our Value Added Membership Incentive Program! • Brewed Awakenings • Marie's Valley Inn • Kelly’s Korner Restaurant • Styling Essentials • Grand River Chop House

  24. Thank You Cash Donors! Ewald Lammerding Mr. & Mrs. Ken Irvine

  25. Thank You for Other Donations! • Robert & Carrie Ferguson (donated stone pillars) • Pat & Sherrie McGaughey (moved stones and placed them along the trail) • Dog Paddling Adventures – Aaron Howel (Winter Carnival skijoring equipment & instruction) • Grand Valley Lions Club (Earth Day & Terry Fox lunches)

  26. Diane & Peter Krause Lynda Rumney Sandra Amoyette Laurie MacEwan Cheri Henderson Jim Graham Jim Hearder Thank You Trail Captains! Debra Mazzitelli Carol Holloway Karen & Harold Black Marianne Horack Trish Hamilton Donna Steele Deborah Powell

  27. Thank You Grass Cutters! Decker’s Tire Service John Ince Bill Pullen

  28. Thank You Terry Fox Run Volunteers! Run Dufferin Heidi Rooyakkers & Family Alice Mournahan GV Air Cadets

  29. Thank You Community Service Hour Students! Keegan Williams Jessica Williams Dylan Davison Britney Davison Melissa Butler Jaclyn White Layken Melnik

  30. OPERATIONAL COMMITTEE ELECTIONS Please elect more Operational Committee members now.

  31. NEW BUSINESS?

  32. DRAW FOR DOOR PRIZE!

  33. CLOSING REMARKS

  34. The End (please help eat all the food!)

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