1 / 17

St. Petersburg College: Fifth Year Interim Report

This report provides an overview of the requirements and progress of St. Petersburg College's fifth-year interim report. It discusses the importance of good narratives and effective communication with the review team.

stahlm
Download Presentation

St. Petersburg College: Fifth Year Interim Report

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript


  1. St. Petersburg College:Fifth Year Interim Report Dr. Julia Pet-Armacost Dr. Robert L. Armacost SACSCOC Steering Team March 1, 2013

  2. Overview • FYIR requirements • How is SPC doing? • Who is the reviewer? • Critical success factors • What makes a good narrative? Fifth Year Interim Report for SPC

  3. SPC Fifth Year Interim Report • Mini-compliance certification • Due: September 15, 2013 • Part III: 17 standards • Two Core Requirements • Six Comprehensive Standards • Nine Federal Requirements • Part V: QEP Impact Report Fifth Year Interim Report for SPC

  4. How Are You Doing? • Seven months from submission • Very complete initial drafts • No obvious fatal flaws that can’t be fixed • GOOD WORK! Fifth Year Interim Report for SPC

  5. What’s Next? • Narratives not perfect • One chance to provide evidence • Must be sufficient to demonstrate compliance • Communication challenge Fifth Year Interim Report for SPC

  6. Standards Requiring Attention Fifth Year Interim Report for SPC

  7. Communicate To Whom? • Review team • Experienced reviewers for specific standards • Reviewing documents from multiple institutions • Expecting to easily see evidence • Do not intend to look for evidence to make your case for you Fifth Year Interim Report for SPC

  8. Review Teams • Reviewers are your peers • Reviewers will probably read your document on their laptops while sitting in their living rooms in Mississippi, Texas, Virginia, Alabama, Georgia, and South Carolina • Possibly slow internet connections • They still have a day job • May not read the entire report • May be from “Missouri” • Reviewers will vary in their interpretation of the same evidence • Incomplete evidence will lead to interpretations based only on reviewer’s experience Fifth Year Interim Report for SPC

  9. Critical Success Factors • Address every element in the standard and only address the elements in the standard • Organize the content and use subtitles related to the elements in the standard • Keep each narrative as self-contained as possible • Try to avoid language that is specific to your institution • Remember that integrityis key • KISS principle Fifth Year Interim Report for SPC

  10. SACSCOC Guidance for Reviewershttp://www.sacscoc.org/pdf/ANALYZING%20A%20CASE%20FOR%20COMPLIANCE_SEPT2010%20_2_.pdf (October 2010) • Narrative statement • Statement is focused solely on the requirement and addresses each of the components of the requirement • Rationale • Clear and concise statement of the reason(s) for the assertion regarding the institution’s perception of compliance with the requirement • Evidence—at least three of the following • Reliable, current, verifiable, coherent, objective, relevant, representative • Evidence-based analysis of compliance • Addresses all aspects of requirements in coherent, concise and focused manner Fifth Year Interim Report for SPC

  11. SACSCOC Guidance for Reviewershttp://www.sacscoc.org/pdf/ANALYZING%20A%20CASE%20FOR%20COMPLIANCE_SEPT2010%20_2_.pdf (October 2010) • Overall judgment of case for compliance • It directly addresses all aspects of the requirement • The evidence provided is sufficient • The analysis provided is sufficient • The case is coherent Fifth Year Interim Report for SPC

  12. Policies and Procedures--Guidance • Applies whether SACSCOC-mandated or internal SPC policy or procedure • Policy or procedure • Is in writing and has been approved through appropriate institutional processes • Is published in appropriate institutional documents accessible to those affected by the policy or procedure • Is implemented and enforced by SPC. If you have never had to apply the policy (e.g., removal of a Trustee), say so. • See http://www.sacscoc.org/policies.asp Fifth Year Interim Report for SPC

  13. What Makes a Good Narrative? • Start with a brief summary/abstract • Do not repeat the standard • Briefly describe the evidence that shows why you are in compliance • Make it usable for the reviewer to cut and paste into her report • Do not use future tense—it shouts “NON-COMPLIANCE”. • Do not make the reviewer have to search for evidence to make the case for you. • Make sure that you address each point in the requirement or standard. Fifth Year Interim Report for SPC

  14. What Makes a Good Narrative? • Consider using an outline to structure the narrative to create the story line. • Consider using a format with appropriate headings to direct the reviewers focus. • Include references whenever you make an assertion. • Only include references that are needed to support the narrative—no extra uncited references. • Use relevant excerpts from references • Include relevant content in the narrative • Put a box around it in the attachment • Do not force the reviewer to search through the whole reference to find the relevant information Fifth Year Interim Report for SPC

  15. What Makes a Good Narrative? • Do not use superlatives (e.g., outstanding program) without evidence. This is not a PR marketing document. • It is better to be modest and direct • Do not challenge the reviewer to find unsubstantiated claims • Do not include material that is not directly relevant to the standard. If you raise it, it is fair game for the reviewer to find problems. • Be PARISMONIOUS. Use as much relevant narrative as needed to make the point, but do not include more. • Limit the use of acronyms. Fifth Year Interim Report for SPC

  16. What Makes a Good Narrative? • Read each reference carefully. There may be some content that you did not intend to share. • The reviewers do not know anything about how higher education works in Florida. • If you are not in compliance or partial compliance, say so and present an action plan. • Use the spelling and grammar checkers. • Have someone else review your narrative. Fifth Year Interim Report for SPC

  17. Questions and Discussion • More to follow in individual sessions • Thank you and good luck on your accreditation journey. ??? Fifth Year Interim Report for SPC

More Related