NASA Office of Headquarters Operations All Hands

1. NASA Office of Headquarters Operations All Hands October 29, 2014

2. Agenda • Equal Opportunity and Diversity Management • Information Technology and Communications • Facilities and Administrative Services • Human Resources and Management • Business Management and Systems Support • Questions

3. Equal Opportunity and Diversity Management Martin Reyes-Duran Director

4. EODM Updates • Diversity & Inclusion Program with LeVar Burton 23 July 2014 • Conflict Resolution Awareness Day 16 October 2014 • Alternative Dispute Resolution Training 22 October 2014

5. EODM Partnerships Demonstrated Commitment to Community Partnerships (D&I Plan, Principle 4) 1) Community Activity – Amidon-Bowen Elementary School/Office of Education - STEM “I’m An Engineer” activities (build a satellite & build a rover) - Fall activity October 8 – November 19 - Employee and Senior level participation encouraged 2) Competitive Employment Opportunities (CEO) Program/Office of Education - District of Columbia Public School (DCPS) Mentoring program - Mentors needed for high school students with disabilities - Mentoring is provided after work (4 hours/month for 6 months)

6. EODM Upcoming Initiatives • Veterans Program Outreach via Army Soldier for Life Program LaShawn McDuffie, Disability Program Manager • The NEAR Program (NASA Early Resolution) Claudia Silver, ADR Program Manager • NASA REAPS (NASA Reasonable Accommodation Program Solutions) LaShawn McDuffie, RA Program Manager • Federal Women’s Program Claudia Silver, Special Emphasis Program Manager

7. Equal Opportunity & Diversity Management is All of Us!! Everyone can: • Demonstrate and encourage an inclusive work environment • Attend HQ diversity/special emphasis observances events and training • Participate in the HQ Community Outreach activities (I’m An Engineer Program and/or CEO Program)

8. EODM Upcoming Events • “I’m An Engineer” Supply Drive - Build a rover activity - iPhone boxes and cylinder shaped medicine bottles needed - Collection boxes are in lobbies through November 21st

9. Questions?

10. Information Technology & Communications Division Victor Thompson Director

11. IT Services Update Microsoft Office Upgrade From MS Office 2010 to MS Office 2013 • This Project is nearing completion, additional upgrades to occur this week • ITCD has developed formal classroom training on the products as well as one hour workshops focused on the differences between Office 2010 and Office 2013 • For additional information please visit the Office 2013 Upgrade Project page at http://itcd.hq.nasa.gov/office-2013.html NASA Account Management System (NAMS) Upgrade and available for use on November 12, 2014 • NAMS is the Agency wide application used for requesting and management of IT Accounts and Physical Access to NASA resources and assets • Upgrades and enhancements include improvements to the user experience through simplified input screens, improved request status tracking, and ease of use • Customer outreach material and instructions will be distributed, training videos are available at https://icam.nasa.gov • This upgrade will result in an outage of the IT Account and Physical request system from 5pm 07-Nov to 6am 12-Nov (Veterans Day weekend) • No new, modifications to, or deletions to IT accounts or physical access with be possible through NAMS • NAMS requests that are in progress will be migrated to the new system

12. Upcoming in 2015 • Improved security and management of mobile devices • The ACES End User Service Office has initiated a pilot for the deployment of Mobile Device Management service for the Agency • Will be used by all mobile devices that access and/or store NASA information (Government issued and Personal) • To participate in the pilot, register at; https://eu.ndc.nasa.gov/sites/centers/Lists/MDMPilotRegistration/AllItems.aspx • Enhancements to the HQ telephone service • Upgraded software phone capability, includes video • Ability to retrieve your voice mail through your e-mail (Outlook) • Ability to retrieve and manage your voice mail through a web browser

13. Questions?

14. HQ Facilities & Administrative Services Division Dave Redman Director

15. Building Update • Completed final floor and moved personnel back from Swing Space in September • There will still be some work to be completed. • Punch list items • Level IV Physical Security for exterior • Applied for LEED Gold rating • Flu shots are available on Tuesdays and Thursdays • Government employees for now • If supplies allow Contract employees later • Badging office will be closed November 10 Building Services

16. New FASD Staff Members • Jonathan Pirkey • Melissa Kopecky

17. Questions?

18. Human Resources Management Division Deedy Peters

19. A.S.P.I.R.E. • Accentuating Strengths and Professionalism through Influencing, Reflection and Education • Audience: GS 9-12 NASA HQ civil servants (engineering, science, and administrative professionals) with at least one year of experience at HQ • Purpose: A nine-month program that provides leadership development for a diverse group of individuals who have high potential to grow and take on more responsibility for the agency. • Benefit: The program is developing a cadre of leaders in the lower levels for succession planning, while also enabling the individuals to best serve their organization. • UPDATE: • Last Session – September 24, 2014 • Program Graduation Activities – October 29, 2014; 18 Graduates

20. eMerge Employees Mentoring Employees for Readiness, Growth and Excellence Audience: NASA Headquarters employees at all organizational levels. Purpose: The purpose of the eMerge Program is to provide NASA HQ employees the opportunity to develop professionally through formal relationships.  Benefit: Enhance communication and collaboration across organizations. UPDATE: Post-Close Review – Conducted an evaluation of the FY14 program in September. FY15 Program Call – Week of November 3rd FY15 Program Kick-Off – December 2014

21. NASA HQ Learning Topics • Emotional Intelligence • Political Savvy: Mastering Power & Politics at NASA • September 16, 2014 • March 3, 2015 • Working Across Boundaries • December 2-3, 2014 • Trust • Working At the Speed of Trust – January 28, 2015 • Leading At the Speed of Trust – March 24-25, 2015

22. New HRMD Staff Members Susan Boggs, HR Deputy Director Linda Perozo, HR Assistant Lauren Malmon, HR Specialist (HR Development)

23. Questions?

24. Office of Budget Management and System Support Update Tanye Coleman

25. Travel Update • HQ is currently in the Sustainment Period • Only Arrangers can create and submit travel authorizations and create vouchers • Travelers must work with Arrangers to book reservations • Arranger training is not currently open to travelers • Length of the Sustainment Period is still being determined

26. Business System Resources • Travel/SAP/Business Objects (BOBJ) training opportunities, job aids, and more! • BASO Website (baso.hq.nasa.gov) • Travel Office Website (http://travel.hq.nasa.gov)

27. NASA’s FY15 Budget Request NASA ($17.5B) Science (SMD) Aeronautics (ARMD) Space Tech (STMD) Human Exploration (HEOMD) Education (EDUC) Cross Agency Support ($2.8B) (MSD) Construction and Environmental Compliance and Restoration (CECR) Center Mgmt. & Ops (CMO) Agency Mgmt. & Ops ($740M) (AMO) OCIO Safety & Mission Success Agency Management ($366M)

28. Communications NASA’s FY15 Budget Request (cont.) • Executive Offices • Mission Support • SBP • OoE • ITCD • Front Office • OCFO • OIIR • A-Suite • ODEO • OBMSS • EODM • FASD • OPS • OP • NMO-JPL • OSI • HRMD • OHCM • MSD • OGC • Internal Controls Agency Management ($366M) • OLIA • HQ Labor & Other $36M $86M • HQ Operations $41M $203M

29. Coming soon…. • Decommissioning of Business Warehouse (December 1st) • Invoice Routing and Information System (IRIS) “Go-Live”– scheduled for Feb 2015 • Replaces Accounts Payable Work Management System (AWMS) • Part of eInvoicing Initiative • Wide Area Workflow (WAWF) • Continuing Resolution potentially thru Mar 31st • Potential Full Year CR • FY 2016 President’s Budget Release – Feb 2015

30. Questions?

31. The End