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Effective Oversight

Effective Oversight. CSBG Oversight: An Operational Continuum. Effective Oversight. Contracts. Effective Oversight. Policies and Procedures. Effective Oversight. Holistic Monitoring. Federal Law and Applicable Regs. Effective Oversight. Monitoring Tool . State Plan.

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Effective Oversight

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  1. Effective Oversight CSBG Oversight: An Operational Continuum

  2. Effective Oversight Contracts

  3. Effective Oversight Policies and Procedures

  4. Effective Oversight Holistic Monitoring

  5. Federal Law and Applicable Regs Effective Oversight Monitoring Tool State Plan Policies and Procedures

  6. A Systems View of Monitoring WAP WIA CSBG LIHEAP Head Start Brown Buckley Tucker

  7. Why Use a System’s Approach • IM 49 • IM 94 • Monitoring Practices and Principles

  8. I.M. 94 • ‘State CSBG Lead Agencies …should … ensure …that agency Head Start programs have ongoing systems of oversight and monitoring.’ • ‘It is important to stress that quick fixes to identified problems typically result in a reoccurrence of the problems. Most areas needing improvement are often linked to major systems that often require thoughtful planning and time to implement needed changes.’

  9. I.M. 94, cont. • ‘…the Community Services Network must continue to focus its efforts on strengthening overall agency governance and administration, fiscal control, program effectiveness and accountability to assure capacity to comply with all program requirements of the various programs administered by the agency.’

  10. I.M. 49 • “Recognizing that CSBG does not succeed as an individual program…Special attention will be paid to State capabilities to identify the…needs among eligible entities, particularly those related to strengthening OVERALL program administration, fiscal management,…”

  11. I.M. 49, cont. • “…State…officials …(should) reinforce the importance of effective management SYSTEMS…” • “…As part of …oversight, we should implement on-going…SYSTEM-WIDE actions…to assure continued administrative and fiscal integrity, program effectiveness, and accountability among ALL PROGRAMS administered by CAAs.”

  12. I.M. 49, cont. • “…Agencies in the past have often focused their energies on ‘preparing for the monitoring test’ instead of implementing on-going SYSTEMS that identify areas needing improvement…”

  13. I.M. 49, cont. • “…Agencies that choose to operate each of their programs separately without a coordinated strategy to address the multi-faceted causes and conditions of poverty…are meeting neither the letter nor the spirit of the CSBG act.” • “…Community Action is one agency with one mission.”

  14. I.M. 49, cont. • “…Most areas needing improvement are often linked to major SYSTEMS…” • “…State …officials (should) …reinforce the importance of effective management SYSTEMS…”

  15. NASCSP’s Standard Monitoring Principles and Practices for CSBG • “…State monitors should look at more than compliance with program rules and regulations.” • “…State monitors need to take a SYSTEMS view of each CAA…”

  16. Monitoring Principles and Practices

  17. Any State MonitoringStructure

  18. ABC Community Action Brown Buckley Tucker

  19. A System for Monitoring Integrated Monitoring Structure Monitoring Tool Staff Training Collaborative Relationships Dynamics of Change HUD Weatherization Head Start

  20. ABC Community Action Governance Fiscal Policies & Procedures Planning: Mission & Planning Admin. Systems & Procedures Evaluation Programs Partnerships Outcomes Brown Buckley Tucker

  21. Monitoring as oversight…

  22. Federal Law and Applicable Regs Effective Oversight Monitoring Tool State Plan Policies and Procedures

  23. Effective Oversight: Monitoring Tool • Guides states in assuring that all federal and state laws/regulations, policies and procedures, and the contract are followed • References key areas • Simplifies monitoring report/corrective action by having citations readily in hand

  24. Referenced Monitoring Question

  25. Referenced Monitoring Question

  26. Referenced Monitoring Question

  27. Referenced Monitoring Question

  28. Referenced Monitoring Question

  29. Monitoring Process is Ongoing

  30. CAUTION….. • Checking the boxes is not enough • Reflect back on the monitoring practices, which include state monitors should: • Look at more than compliance with program rules and regulations • Assess the effectiveness of the board of directors. • Assess the administrative and leadership capacity of agency management as it relates to meeting the Board of Director’s goals.

  31. NASCSP Monitoring Principles and Practices Congress Calls For More Accountability Monitoring Tool Monitoring Practices Monitoring Principles More than Compliance Board Effectiveness Mutual Respect Joint Problem Solving Systems to Inform & Follow Up Open Communications Administrative Capacity

  32. Federal Law and Applicable Regs Effective Oversight Monitoring Tool State Plan Policies and Procedures

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