1 / 0

School Advisory Committee Training

School Advisory Committee Training. Educational Advisory Committees and Councils DoD Instruction 1342.15. establish objectives set forth policies outline responsibilities institute procedures. Instruction serves to :. establish objectives set forth policies outline responsibilities

tierra
Download Presentation

School Advisory Committee Training

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. School Advisory Committee Training

  2. Educational Advisory Committees and CouncilsDoD Instruction 1342.15 establish objectives set forth policies outline responsibilities institute procedures Instruction serves to : establish objectives set forth policies outline responsibilities institute procedures
  3. DoD Policy Encourages committee formation to... foster participation in school affairs provide a coordinated process to address and resolve issues at lowest possible level promote communication and problem solving among school administrators, military leaders and local advisory committees
  4. Responsibilities “Every parent, teacher, sponsor, student, DoDDS administrator, and military commander shallshare the responsibilityto work collectively insupporting the schools, inenhancing programs, andimprovingnot onlythedelivery of educational programs and support servicesto DoDDS students, but also the overallquality of lifeshared by all personnel in the American overseas communities, of which the schools are an integral part.”
  5. School Advisory Committee... Advises the school principal on educational matters
  6. What does “to advise” mean? suggestionsandrecommendations to the principal and/or installation commander for the improvement of educational programs and general quality of education and school programs are welcomed perceived as essential expected to be acted upon
  7. What are “educational matters?” School policies affecting students and parents Administrative procedures affecting students Instructional programs and educational resources within the school Allocation of resources within the school to achieve educational goals Pupil services (health, special ed., testing, evaluation) Student standards of conduct and discipline Policies and standards of the dependents’ education system related to the above
  8. Issues NOT addressed by advisory committees Personnel practices or policies Compensation Grievances of school employees Internal management of DoDDS or DoDDS programs
  9. Advisory committees do not Raise money Grant student scholarships Financially support school events Engage in any monetary projects traditionally associated with PTSA, boosters or other support groups
  10. Composition of the SAC Other VIPs PTA Liaison Members Military Association Rep ELECTED MEMBERS Student Principal Booster Club SIT Chair Spouse Club School’s Officer parents of students enrolled in school educators full-time professional employees of school senior hs student enrolled in school, elected by student body, is additional voting member optional
  11. Committee Size of the SAC Student Enrollment = Committee Size 1- 150 2 or 4 151- 300 4 300- 500 6 501- 800 8 over 800 10
  12. SAC Leaders Elected Officers: Chairperson Vice Chairperson serve two-year terms; half membership elected each year newly elected members must take office NLT October 15 Secretary Representatives to IAC
  13. Possible Roles... Chairperson To preside over meetings; be the direct link between SAC and principal To coordinate agenda To encourage open and honest discussion To make members feel welcome To set the tone for the meeting To remain neutral while leading discussions during meetings
  14. Vice Chairperson (Facilitator) Possible Roles... To support the chairperson in meeting preparations and proceedings To aid the chairperson in staying on schedule To help ensure that everyone participates To make members feel welcome
  15. Possible Roles... Secretary (Recorder/Timekeeper) To publish agenda prior to meetings To record minutes of the meetings
  16. About Committee Member Roles... Additional Committee Members To attend all meetings To actively participate in discussions To frequently seek input from constituents To keep constituents informed To remember they represent school and community groups
  17. About an Agenda Committee... Agenda Committee made up of Chairperson, Principal, vice-chairperson or other designated person (if chair is teacher, vice-chair should be a parent and vice-versa) Meet within 2 weeks of last meeting Approve Minutes to be sure they are accurate Publicize both minutes and agenda
  18. About Holding Committee Meetings... Announcement time, date, location decided by committee members Frequency at least 4 times per year Agenda chairperson prepares proposed agenda and publishes one week in advance Minutes secretary keeps minutes and publishes approved minutes within two weeks
  19. About Committee Procedures... Conduct of Meetings establish bylaws and adopt set of parliamentary rules Goals and Objectives determine goals and objectives for year Subcommittees formulate regular standing or ad hoc committees subcommittees to address specific goals and objectives as needed Communications establish links to ensure all stakeholders are informed
  20. Installation Advisory Committee (IAC) Advises the installation commander on issues within the control and jurisdiction of the commander and applicable component command
  21. What are issues “within the control and jurisdiction of the commander?”... physical school environment transportation of students school meal programs medical services administrative and logistical support services policies and standards of the installation command
  22. One school per installation, members of SAC make up membership of IAC Two or more schools, IAC comprises two reps.from each of the SACs (one parent and one professional school employee) Composition of the IAC
  23. School’s Officer... Serves as the primary avenue of communication between school principal and community commander Attends SAC and IAC meetings and advises community commanders of logistic and administrative support required by SAC and IAC Refers sponsors with problems concerning academics to the school principal Advises the community commander of misconduct by school-age family members
  24. Under Secretary of Defense, Personnel and Readiness Advisory Council on Dependents’ Education (ACDE) Deputy Assistant Secretary of Defense (Military Community and Family Policy) Director, DoDEA Director, DoDDS Europe District Superintendent School Principal School Advisory Committee SAC Chain of CommandSchool Advisory Committee
  25. Advisory Council on Dependents’ Education (ACDE)Defense Authorization Act 1986 (P.L. 99-145) recommends policies for operation of Department of Defense Education Activity (DoDEA) recommends utilization of effective educational programs and practices provides advisement to Director DoDEA receives taskings from Assistant Secretary of Defense
  26. Under Secretary of Defense Personnel and Readiness Dependents Education Council (DEC) Deputy Assistant Secretary of Defense *Theater Command (PTEC) Director, DoDEA Component Command Installation Commander Chain of CommandInstallation Advisory Council Installation Advisory Committee
  27. Today’s Goals Become more knowledgeable about the DoDDS and SAC process Understand the channels of communication for resolving issues Look at the connections between the DoDEA Strategic Plan, school improvement process, and SAC Share successes and failures in an effort to learn from one another
  28. Community Strategic Plan Goal 1: Highest Student Achievement Goal 2: Performance-Driven, Efficient Management Systems Goal 3: Motivated, High Performing, Diverse Workforce Goal 4: Network of Partnerships Promoting Achievement
  29. District Focus High levels of student achievement DoDEA Reads No Child Left Behind Standards-based curriculum and instruction Assessment and accountability Professional development Communications Partnerships
  30. End-of-Year Summary Reports Summaries should: contain goals and objectives identify areas of special interest assess achievements and concerns make recommendations
  31. SAC Report principal district superintendent deputy director installation commander IAC Report installation commander principal/s superintendent regional director End-of-Year Summary Reports Copies go to: Reports, signed by chairperson, due to all of the above by 15 June
  32. Model Agenda Meeting called by. . . . . . . . SAC Chairperson Type of meeting. . . . . . . . Routine Facilitator. . . . . . . . . . . . . Vice-Chairperson Recorder/Timekeeper. . . . . Secretary Attendees: Please read. . . . . . . . . . . . .Bylaws Please bring. . . . . . . . . . . . Input and recommendations re: Bylaws School Advisory Committee Meeting Thursday, November 7, 2012, 7:00 PM to 8:00 PM Building 1, Conference Room
  33. Model Agenda Agenda Topics 7:00-7:15 PM By-laws Review/Revision…………....SAC Chairperson 7:15-7:25 PM Parent attendance at SAC meetings……………………………...SAC Member 7:25-7:35 PM Traffic congestion at primary school……………………………...Parent 7:35-7:45 PM Status of Language Arts program...Curriculum Coordinator
  34. Model Agenda 7:00-7:15 PM: Bylaws Review/Revision Presenter: SAC Chairperson Discussion: Area Addressed:Action taken for Internal Development of the Committee Goal Addressed:Goal 2. Performance Driven, Efficient Management Systems Conclusions: Action items: Person responsible: Deadline:
  35. Guidelines for Successful Meetings... Establish Procedures plan in advance; allow for agenda items to be thoroughly discussed have a plan for how/when to address non-agenda items which surface during the meeting select rules of order to follow during the meeting set time schedules (ex: maximum 1.5 hours) and date for meetings (ex: first Wednesday each month) and publish in advance
  36. Guidelines for Successful Meetings... Establish Norms Participation desired Everyone participates; all ideas are good ideas Nonnegotiable items Start on time and end on time Role assignments Chairperson ‘presides’ over the meeting, Vice-Chairperson provides support Secretary takes notes Confidentiality Appropriate information shared with constituents Decision-Making procedure Consensus; Unanimity Behavior One person talks at a time; No interruptions, no whispering or sidebar conversations Basic Housekeeping Bathrooms, food & drinks, smoking
  37. Quarterly SAC check point.... Is your SAC doing all it can-- and should-- to help improve education in your community? Does your SAC devote most of its time and energy to education and educational outcomes? Does your SAC believe that advocacy for all students is your primary responsibility?
More Related