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Archives and Records Centers information Systems (ARCIS)

Archives and Records Centers information Systems (ARCIS). Records Transfers for Agency Customers. 3/18/11. Objectives. At the end of this training, participants will be able to: Use the ARCIS Portal to create an electronic SF-135.

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Archives and Records Centers information Systems (ARCIS)

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  1. Archives and Records Centers information Systems (ARCIS) Records Transfers for Agency Customers 3/18/11

  2. Objectives • At the end of this training, participants will be able to: • Use the ARCIS Portal to create an electronic SF-135. • Electronically route the SF-135 for internal approval and submission to the FRC. • Use the portal to locate and determine the status of a previously submitted records transfer.

  3. Topics Covered • ARCIS Overview and Tour • Records Transfer Life-cycle • Creating and Submitting a Records Transfer • Viewing, Editing and Reassigning Transfers • Printing the Electronic SF-135

  4. What is ARCIS? • Web-based application for the management of records transactions between the owning agency and NARA Records Centers. • Modernizes the entire records management process.

  5. Interdependent ARCIS Components • User Administration: Set up ARCIS users and assign them capabilities. • Access Control: Restrict what records each user can access. • Records Transfers: Submit SF 135s online and track the status of records transfers. • Reference Requests: Submit OF 11s online and track the status of reference requests.

  6. Two sides of ARCIS NARA employee portal Customer portal Used by customers to submit transactions to the FRC. Until recently, only the Reference Requests module was available. • Used by FRC staff to process transactions. • All transactions are now being handled via ARCIS (records transfers, reference requests, refiles, dispositions, etc.)

  7. Benefits of ARCIS • ARCIS expedites data entry and submission • ARCIS provides precise bar-code tracking of records and transactions • ARCIS keeps track of exactly where records are shelved (so you don’t have to!) • ARCIS keeps track of the status of every transaction

  8. ARCIS System Tour Login to ARCIS http://gpeatest.archives.gov/arciscustqa

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