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Fleming College

Fleming College. Quality and Risk Management Review. Summary November 10, 2005. Initiation QA Executive Summary.

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Fleming College

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  1. Fleming College Quality and Risk Management Review • Summary • November 10, 2005

  2. Initiation QA Executive Summary • The project has started and is progressing well at this point. There are no major issues at this point but there are many items that the Project Management and Leadership should monitor, manage and resolve to ensure a successful project. • The project scope is well defined and documented in a Project Charter – signed off by Project Leadership and key stakeholders • Project Governance is established and there appears to be good executive-level participation from the College • Communications to various stakeholder groups is underway • Project teams are functioning and project deliverables are in development – some are signed off (e.g., Academic Structure) already – which is good progress at this point in a project • The technology infrastructure is in place • The team morale appears strong at this point and there exists a lot of enthusiasm for making this project a success • Project resources are now in place, however there is some fragmentation on the technical team that will need to be monitored to ensure the fragmentation of resources does not impact the project

  3. Not yet started R B G Milestone will be missed Milestone may be missed No major issues Completed Y W Execution QA Executive Summary • Categories • Assessment • Observations • Recommendations Scope documented and understood. No major issues related to Project Scope. The other College initiatives (e.g., Residence Management System) will need to be monitored. Scope issue process to be communicated to teams. Project Scope G A Contract has been signed which relates to the scope as defined in the Project Charter. eRoom facility for documentation should be assessed to ensure it meets the documentation needs of the project teams. Contract Management G Project Positioning for Success The Project is well positioned for success, although there appears to be inadequate space for the teams. The space issue should be addressed. In addition, there are some potentially significant changes to roles which requires proactive change management G Project Team The Technology team is fragmented and this situation should be closely monitored to ensure there is no impact on the project. The Project Teams are in place and fully resourced. Some of the resources were late getting staffed. Y Project Planning and Control There is a detailed work plan that is being used to control the activities of the project. During the project team meeting, the Project Managers should ensure teams understand the processes used to manage the project. G All streams are in good shape at this point in the project. Stream specific recommendations are included in the detailed QRM report. Project Status Summary G Deliverable Acceptance As mentioned above, any deliverables which dictate a change in the way work is done within the College should result in a proactive Change. The process for accepting deliverables has been defined and used. G

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