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Welcome to the CPRS Calgary 2008 Annual General Meeting

Welcome to the CPRS Calgary 2008 Annual General Meeting. Metropolitan Grill June 19, 2008. Agenda. AGM - Official Business: Approval of 2007 AGM minutes - vote President’s remarks: 2007/08 Year in Review Approval of committee reports - vote Financial statements - vote

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Welcome to the CPRS Calgary 2008 Annual General Meeting

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  1. Welcome to the CPRS Calgary 2008 Annual General Meeting Metropolitan Grill June 19, 2008

  2. Agenda AGM - Official Business: • Approval of 2007 AGM minutes - vote • President’s remarks: 2007/08 Year in Review • Approval of committee reports - vote • Financial statements - vote • Appointment of auditors - vote • Adjournment Other Remarks: • Acknowledgement of departing Board members • Looking ahead…

  3. Motion – Approve 2007 AGM Minutes Motion: • To approve the minutes from the 2007 CPRS Calgary Annual General Meeting

  4. 2007/08 Highlights Overall: • Strong financial position • Talented, dedicated, and enthusiastic volunteers • Continued increase in membership

  5. President’s Report Highlights & Accomplishments: • Ensured financial health of Society • Focused on streamlining and implementing process for Society: • Established and reaffirmed job descriptions for all board positions • Worked with Treasurer to ensure rigorous budget process • Attained professional bookkeeping services • Built our student program • Represented CPRS in Community

  6. President’s Report Looking Ahead to 2008-2009: • Continue to increase profile of CPRS in Calgary • Drive member value from CPRS Calgary • Web refresh • Succession planning

  7. Accreditation Committee Volunteers: • Chair: Del Simon, APR Highlights & Accomplishments: • Congratulations to Richard Truscott, APR • Calgary’s newest Accredited member • Two members are preparing to write their Accreditation examination this fall

  8. Accreditation Committee Looking Ahead to 2008-2009: • Increase participation in the Accreditation process by at least three members • Update the CPRS Calgary Accreditation website to make it more relevant to members • Expand the Accreditation Committee to four persons • Get at least two long term members to participate in the CPRS Maintenance of Accreditation Program

  9. Awards & Recognition Committee Volunteers: Chair: Laura Bishop Lisa Frizzell, Michelle Reid, Sarah Woods Highlights & Accomplishments: Launched second annual Alberta Areté Awards in September 2007 Recruited 12 APR-accredited judges from across Alberta Opened awards to non-CPRS members across Alberta and promoted program through IABC

  10. Awards & Recognition Committee Highlights & Accomplishments: (Continued) Received 55 per cent more applications than in 2006-07 Selected winners in the internal communications, award of attainment and student categories Formal awards presentation will take place at CPRS Calgary’s 50th anniversary gala on October 25, 2008

  11. Awards & Recognition Committee Looking Ahead to 2008-2009: Currently gathering feedback from judges and participants to improve program Planning to launch 2008-09 program in September Recruiting a sponsorship coordinator for committee

  12. Communications Committee Volunteers: • Chair: Doug Lacombe • Volunteer writers: • Katie Clancy • Todd Andre • Stephen Doolan • Numerous guest writers Highlights & Accomplishments: • Redesigned HOTwire to smaller print format • Put out 3 editions in the 07/08 programming year with one more to come

  13. Communications Committee Looking Ahead to 2008-2009: • Summer review of format and frequency prior to 08/09 programming year

  14. Membership Committee Volunteers: • Chair: Tanya Ristoff Highlights & Accomplishments: • CPRS Calgary currently has 230 members • Welcomed 35 new members since Sep 07 • Many thanks to those referring new members • New CPRS Calgary info brochure developed / available to members • Established relationship with SAIT Journalism program • Student membership has grown by 60 per cent since last year (35 new students)

  15. Membership Committee Looking Ahead to 2008-2009: • 250 members by the end of 2008/09 • Working toward launch of a national student program in Fall ‘08 • Working with national Membership Committee on Member Referral program – Launch Fall ‘08 • Planning to implement exit survey process

  16. Program & Professional Development Volunteers: Ericka Belleth, Leanne LeBlanc, Elizabeth Leitch Highlights & Accomplishments: Hosted 7 successful events based on CPRS Member feedback including: Attraction and Retention Work-Life Balance Eco-Consciousness and the Consumer M&A Communication Social Media 101 teleseminar Social Media in a Crisis Joint IABC/CPRS Holiday Party

  17. Program & Professional Development Looking Ahead to 2008-2009: Continue to offer high-quality, high-value professional development and programming to members on a regular basis

  18. Treasurer Highlights & Accomplishments: • Established more rigorous annual budgeting process • Improved processes for approving and tracking revenues and expenses • Retained Associations Plus to undertake book keeping activities • Transferred funds from matured GIC: • $20,000 earmarked for 50th Anniversary • Savings account with 2.3% interest rate • $25,599 into three-year Springboard GIC with graduating interest rate each year (1.95%, 3.05%, 4.3%) Looking Ahead to 2008-2009: • Work with Associations Plus to make continual and ongoing improvements

  19. Website Volunteers: Jodi Currie Highlights & Accomplishments: Conducted survey of CPRS Calgary members about the website – in partnership with MRC Communications students Most are happy overall with the site Would like to see addition of members-only section Updated invoice policy – invoices for job postings now sent on 15th and 30th of each month Began discussions with Clarity Content Management to update website Revenue from job postings (May 1, 2007 to April 30, 2008) = $26,900

  20. Website Looking Ahead to 2008-2009: We heard your comments in our survey – Look for an updated website coming in September and an official launch in January, 2009 The new, fresh CPRS Calgary site will include a member’s only section. This password protected area will give members access to templates, additional information and discussion groups We are looking for additional volunteers for 2008/09 program year

  21. Other Key Areas & Volunteers • Special Counsel – Judi Gunter, APR • Past President – Richard Truscott, APR • Treasurer – Shawn Davis, APR • Secretary – Pam Brandt • Director at Large – Stephen Lewis • Student Reps • Jen Livingston, MRC • Tammy Schwass, U of C • Hannah Adrian, SAIT • Jill Mooney, SAIT • Kathryn Sloniowski, SAIT

  22. Motion – Committee Reports Motion: • To approve the Committee Reports as presented

  23. Audited Financial Statements Statement of Financial Position: as at March 31, 2008 YEAR YEAR ASSETS 2008 2007 CURRENT Cash $ 77,466 $ 25,762 Investments and accrued interest - 45,599 Accounts receivable 7,891 3,620 Prepaid expenses 3,275 412 $ 88,632 $ 75,393 LIABILITIES CURRENT Accounts payable and accrued liabilities $ 1,050$ 2,230 NET ASSETS UNRESTRICTED 80,082 65,663 INTERNALLY RESTRICTED 7,5007,500 87,582 73,163 $ 88,632 $ 75,393 * Audited by Sylvia F. DeLauretis Professional Corporation, Certified Management Accountant * Copy of audited financial statements available at registration desk

  24. 2007/08 Audited Financial Statements Income Statement (as of March 31, 2008)

  25. Motion – Financial Statements Motion: • Moved that the CPRS Calgary 2007/08 financial statements be accepted as presented

  26. Motion – Appointment of Auditors Motion: • Moved that CPRS Calgary appoint Delauretis & Associates to act as auditors for the 2008/09 year

  27. Motion – Adjournment Motion: • To adjourn the meeting

  28. Departing Board Members • Richard Truscott, APR – Past President • Laura Bishop – Awards • Elizabeth Leitch – Program & Professional Development • Pam Brandt – Secretary • Stephen Lewis – Director at Large

  29. Volunteers Thank you for your volunteer service to CPRS Calgary

  30. Introduction of 2008/09 Board Executive: Nancy H. Arab, APR, ABC, FCPRS President TBA President Elect Kathryn Osterberg Secretary Shawn Davis, APR Treasurer

  31. Introduction of 2008/09 Board Directors: Del Simon, APR Accreditation Daorcey LeBray Awards & Recognition Doug Lacombe Member Communications Tanya Ristoff Membership Dan Muys, APR Programs & Professional Leanne Leblanc Development Jodi Currie Website Judi Gunter, APR Special Counsel Richard Truscott, APR Director at Large Student Liaison MRC – Amber Bassen U of C – Vanessa Ferreir SAIT – Hannah Adrian SAIT – Jill Mooney SAIT – Kathryn Sloniowski

  32. Looking Ahead . . . . Key Issues in 2008/09: • Recruiting and retaining members • Continue to develop new, interesting, and relevant PD offerings • Build on successful Alberta Areté Awards • Encourage more members to pursue accreditation

  33. Looking Ahead . . . . Key Goals for 2008/09: • 250 members by the end of 2008/09 • Continue to add value for members • Strategic investments in PD offerings and new website development • Celebrate 50th anniversary of CPRS Calgary • Implement exit survey process

  34. Commemorative Events Number of commemorative events • Golden Anniversary Gala: October 25 Crystal Ballroom, Fairmont Palliser Hotel • Commemorative Book: Showcasing the evolution of PR and CPRS in Calgary since 1958 and a look to the future • Life Member Nominations • APR Commemoration 50years@cprscalgary.com

  35. Thank you!

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