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Capitol Area Council Boy Scouts of America

Capitol Area Council Boy Scouts of America. Philmont 2004 Council Contingent Contingent Advisor: Sid Covington 474-8696, 925-1231 (cell) sid_c@swbell.ne t Scout Advisor: Martin Payne 926-6363 x16 mpayne@bsacac.org http://www.bsacac.org/philmont. Tonight. Travel Information Uniform

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Capitol Area Council Boy Scouts of America

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  1. Capitol Area Council Boy Scouts of America Philmont 2004Council Contingent Contingent Advisor:Sid Covington474-8696, 925-1231 (cell) sid_c@swbell.net Scout Advisor:Martin Payne926-6363 x16mpayne@bsacac.org http://www.bsacac.org/philmont

  2. Tonight • Travel Information • Uniform • Schedule • Financial • Paperwork • Registration • Contact Information • Duty Roster/Equipment • Duffle Bags & Maps 2004 Trek Meeting 4

  3. Travel Information • Austin to Philmont: • Departure Date: Saturday, June 19, 2004, 6:00 am • Meet 5:00am at REI parking lot (Crossroads Shopping Center, 9901 N Capitol of Texas Highway) • Busses Depart at 6:00amREGARDLESS! • Lunch in Lubbock – Texas Tech University Stangel/Murdough Dining Hall • Dinner in Las Vegas, NM – Highlands University of New Mexico (no bathrooms in dining hall) • Arrive at the Philmont Welcome Center ~9:30 pm (MDT) • Overnight in Tent City or trail tents (Advisors — have your tent counts ready) • Philmont to Austin: • Return Date: Friday, July 2, 2004, ~10:30 pm • Packlines at Welcome Center at 5:00 am — check out of tent city • Dining hall for “continental” breakfast at 5:45 am • Depart Philmont ~6:30 am • Lunch in Clovis, NM – CiCi’s Pizza • Dinner in Abilene – McMurry University, Mabee Dining Hall • Arrive REI parking lot (Crossroads Shopping Center) ~10:30pm 2004 Trek Meeting 4

  4. Crews “volunteering” to split up on buses. Bus Leaders Bus Assignments Bus Leaders meet to purchase drinks & snacks. June 12 ? 2004 Trek Meeting 4

  5. General Information • Bring books, CD-players, radios, Gameboys, etc. (with earphones) for Bus trips & base camp. • Bus Leaders will bring snacks & coolers with drinks. • Bus Leaders will bring movies for bus VCR’s (use good judgment in selecting). • Will leave your “stuff” in lockers at Philmont while on trail. • Can leave “valuables” in envelopes in locked vault in Finance (cash, credit cards, key to locker, etc.) 2004 Trek Meeting 4

  6. Uniform • Wear Class-A Uniform while traveling & for base camp activities. • Can remove uniform shirt & wear crew tee shirt while bus is moving — Class-A when off bus. • Class-A Uniform: • Troop-based crews: • Tan uniform shirt • Scout belt • Scout long pants -or-Scout Shorts with Scout socks • Venturing-based crews: • Green uniform shirt • Crew’s “official” pant & belt • Crew’s “official” socks Will leave in duffle bag in locker while on trail. 2004 Trek Meeting 4

  7. Trek Schedule: • Day 0 — Travel — Austin to Philmont – CHQ/Tent City(Sunday, 6/19) • Day 1 — Camping HQ/Tent City — (Monday, 6/20) Meet • Financial Check-in Logistics (bring wall map)Your • Medical Re-check Services (food, equipment)Ranger • Equipment shakedown*Crew Photo* • Museum tours (optional)Opening campfire * may do morning ofDay 2 • Day 2 — Depart HQ/1st Day on trail(Tuesday, 6/21) • Day 3 —2nd Day on trail, first full day (Wednesday, 6/22) • Day 4 — 3rd Day on trail, Ranger Departs am(Thursday, 6/23) …… (hike between camps, participate in programs) • Day 11 — Last Full Day on trail(Thursday, 6/30) • Day 12 — Return to Camping HQ/Tent City(Friday, 7/1) • Return equipment Financial check-out • SHOWERS!Closing campfire • Souvenirs Trip to Cimarron • Day 13 — Travel — Philmont to Austin(Saturday, 7/2) 2004 Trek Meeting 4

  8. Financial Policies/Information • All crews are fully paid! Thank You! • We are within budget! • Participants need personal money for: • Snacks at Camping Headquarters (before/after). • Souvenirs at Tooth of Time Trading Post.“Campers spend an average of $100 at Philmont’s trading posts. If major items such as jackets are desired, more money will be needed.” • Backcountry (~$20, small bills): • Shotgun shooting — additional shots • Fishing license — $1.50 (youth), $9-$40 (adult) • Snacks (healthy) • Fuel • Trip to Cimarron — any meals there 2004 Trek Meeting 4

  9. Paperwork Checklist for Crews 2004 Trek Meeting 4

  10. Crew Advisor Responsibility: • All participants are registered members of the Boy Scouts of America. • All adults (18 or older) with Boy Scout troop based crews — and — All adults (21 or older) with Venturing Crew based crews — must be: • Registered as adult leaders • Current (3 years) in Youth Protection Can take the on-line Youth Protection course on the Council website. 2004 Trek Meeting 4

  11. Contact Information • Parent/Family Information Letter: • Each advisor make copies for participant families • Discusses Uniform while traveling/base camp • Includes telephone numbers for emergencies • Complete Travel information • Information about money, packing, and manners • Phone numbers: • Sid Covington: • Cell: (512) 925-1231 • Eagle Nest, New Mexico: (505) 377-6820 • Philmont: (505) 376-2281 All this information is on the Contingent website. 2004 Trek Meeting 4

  12. Duty Roster: • Prepare duty roster before leaving Austin. • Copies for all participants (reduce/laminate). • Website has both duty roster tool & Philmont version. • Pay attention to: • Adults going toAdvisor coffeein staffed camps. • Tent mates • Match skilled with unskilled 2004 Trek Meeting 4

  13. 14 pins 10 pins Equipment • Philmont-issued: • Cooking gear Food • Dining fly Bear bags & ropes • Tents Water purifier (Polar Pure) • Crew provided: • Stoves (white gas recommended) Ground cloths • Tent pins First Aid Kit 2004 Trek Meeting 4

  14. Equipment • Individual: • Backpack Sleeping bag/Pad • BOOTS! Rain gear • Clothing Eating dishes/utensils • Stuff sacks: • Tent (to split) • Dining Fly • Dining Fly poles • Tent pins • Oops bag You really don’t need all that stuff! 2004 Trek Meeting 4

  15. Duffle Bags/Council Strips • Duffle Bags: • Have a few bags for sale, $20.00 each • Shoulder Strips: • Have a few CSP’s for sale, $5.00 each • Bring backpack & duffle bag ONLY! Don’t bring anything else on bus! Everything must fit into duffle bag while on trail. Duffle bag will be stored in locker while on trail. • Bring one padlock per crew for locker. 2004 Trek Meeting 4

  16. Advisors:bring the wall map with you for check-in! Only take two sets of maps on the trail with you! Maps — one topo map set per person Sister Crews 2004 Trek Meeting 4

  17. Questions? It will be 5:00 in the morning before you know it! Philmont! Here we come! 2004 Trek Meeting 4

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