1 / 9

Records Management and Declassification Agency

Records Management and Declassification Agency. Office Symbols. Mr. John Hall Chief, Army Records Branch (703) 428-6437 John.a.hall26.civ@mail.mil. Office Symbols. History: Originally, office symbol policy was contained in AR 340-9, Office Symbols.

zlata
Download Presentation

Records Management and Declassification Agency

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Records Management and Declassification Agency Office Symbols Mr. John Hall Chief, Army Records Branch (703) 428-6437 John.a.hall26.civ@mail.mil

  2. Office Symbols History: • Originally, office symbol policy was contained in AR 340-9, Office Symbols. • AR 340-9 was rescinded in 1997 and construction procedures were incorporated into AR 25-1, Chapter 8. • AR 25-59 was developed in Dec 04 and prescribes policies, procedures and responsibilities for the management and construction of office symbols.

  3. Office Symbols • Office Symbols are used to: • Identify the originators of correspondence; and, • Denote the placement of an organization within the Army structure for historical and records purposes. • Properly constructed office symbols are necessary to obtain approved office records lists (ORLs) and fully utilize and accurately file records in the Army Records Information Management System (ARIMS).

  4. Office Symbols • Office Symbols are standardized, consisting of commonly used letter designations that are easily recognized. • Examples: • EACG – Commanding General, 8th U.S. Army • EACS – Chief of Staff • EACS-SG – Secretary of the General Staff • EAMB-MK – U.S. Army Medical Materiel Center, Korea • Only letters of the alphabet can be used.

  5. Office Symbols • RMDA is the approval authority for the HQ, 8th Army. • RMDA offers assistance to all Army commands to ensure regulatory compliance, uniformity, and accurate reflection of organizational alignment. • All approved Army office symbols must be entered into the Army Addresses and Office Symbols Online (AAO) database: https://www.rmda.army.mil/AAO/Welcome.aspx

  6. Office Symbols EXAMPLE OF 8th ARMY OFFICE SYMBOLS HQ, 8th Army Directorate Division Branch Office Symbols EACG EACG Commanding General, 8th U.S. Army SUBORDINATE ACTIVITY PMC, S1 Division, HQ, USA KSC Bn Personnel, S1 Division, HQ, USA KSC Bn EA EA Commander, HQ, USA KSC Bn KS EAKS -PE EAKS-PE P EAKS-PEP

  7. Office Symbols Acceptable Office Symbol construction: EAXX-XX EAKS-RM EAXX-XXX EAKS-RMM EAXX-XXX-X EAKS-RMM-X EAXX-XXX-X EAKS-RMM-X EAXX-XXX-XX EAKS-RMM-XX EAXX-XXX-XXX EAKS-RMM-XXX

  8. Office Symbols Bottom Line Properly formatted office symbols are needed: • To ensure regulatory compliance, uniformity, and accurate reflection of organizational alignment. Office symbols are designed to reflect organizational structures and levels of command. • To identify the office of origin for correspondence. • To obtain approved office records lists (ORLs) and fully utilize and accurately file and access records in the Army Records Information Management System (ARIMS). • For standardization only letters of the alphabet are use in office symbols.

  9. Links: https://www.rmda.army.mil/ http://www.apd.army.mil/ https://www.rmda.army.mil/AAO/Welcome.aspx Contacts: Eve Roberts / 703-428-6435 / eve.g.roberts.civ@mail.mil John Hall / 703-428-6437 / john.a.hall26.civ@mail.mil

More Related