Reviewing Technical Papers Online

1. Reviewing Technical Papers Online Information forPaper Reviewers

2. Overview • Papers will be reviewed for publication, SAE Transactions, and certain awards at the same time • Scoring by reviewers will be conducted online • Organizers can check review status online at any time

3. Process • SAE sends organizer instructions on process • Organizer selects 3-5 reviewers for each manuscript • Organizer receives manuscripts from authors via email • Organizer forwards manuscripts and reviewing instructions to reviewers

4. Process (cont.) • Reviewers access online evaluation form • Provide reviewer qualifications • Score manuscripts on listed criteria • Provide comments/suggested revisions • Rate manuscript • Approved • Approved if modified • Disapproved

5. Process (cont.) • Reviewers submit evaluation electronically • Organizers will check reviewer activity online • If an organizer is also an author/co-author, the reviewer scores for that paper will be available only to the co-organizer in order to maintain reviewer anonymity

6. Ratings • Approved • Organizer notifies author of approval and submits Organizer Approval Form (when 3 reviews complete; at least 2 approvals) • Approved if modified • Organizer sends author comments/required modifications and requests revised manuscript (reviewer identities not revealed to authors) • When organizer receives revised manuscript, it is re-sent to reviewer(s) who approved it if modified for a second online evaluation; for minor modifications, organizer may review and approve • Disapproved • Organizer notifies author of disapproval

7. Online Evaluation Instructions • Your organizer will provide via email: • Draft manuscript • Instructions for accessing review system • Meeting-specific password • Schedule for completing online evaluations

8. Accessing Online Evaluation • From the meeting home page, under “Registration & Resources,” click on “Technical Paper Review System.”

9. Logging On • Enter your SAE user id and password. (Note: This is not the meeting-specific password.) • Click on “Submit.”

10. Logging On (cont.) • Enter the meeting-specific password and paper number in exactly the format provided by your organizer. • Click on “Proceed.”

11. Evaluation Page • You will see: • Link to detailed instructions • Name/address confirmation • Name of conference for which papers are being reviewed • You will be asked to qualify yourself as a reviewer.

12. Evaluation – Scoring • Score the paper in each category: • Quality of data; validity of analytical techniques • Long-term reference value • Technically new, innovative or a constructive review • Professional integrity • Clear presentation • Soundness of conclusions

13. Evaluation – Rating/Comments • Is the paper of sufficient quality to be published by SAE? • If not, why not? What changes are required? Rating screen shot here

14. Evaluation – Comments • Optional for papers rated “Approved” • Required for papers rated “Approved if modified” or “Disapproved” • May be entered on evaluation screen for up to 4000 characters • If preferred or if more than 4000 characters, email to organizer as a separate document

15. Submittal • When evaluation is complete, click “Submit” • Information submitted will be available online to organizer immediately

16. Author Notification • Organizer will forward your comments and suggested/required changes to author • Your identity will not be revealed to author • If an organizer is also an author/co-author, reviewer scores for that paper will be available only to the co-organizer in order to maintain reviewer anonymity • Organizer will request second draft of papers rated “approved if modified”

17. Second Drafts • For papers rated “Approved if modified,” you should expect to see a second draft to make sure that your comments/concerns have been adequately addressed (Note: For minor modifications, organizer may review and approve) • You will evaluate and score the second draft online similarly to the first draft • Process is repeated until paper is either “Approved” or “Disapproved”

18. Thank you! • SAE, your organizer, and conference attendees appreciate the time and effort you put into ensuring quality information in SAE technical papers