Know your SDCOE Network

1. Welcome to the San Diego County Office of Education! All employees must be familiar with their network environment. This brief presentation will help you. Please take a few minutes to view it. Know your SDCOE Network

2. All employees are required to use an “Exchange e-mail Account” and a “Domain Account” when on our primary SDCOE network. Know your SDCOE Network

3. All employees are required to use an “Exchange e-mail Account” and a “Domain Account” when on our primary SDCOE network. If one or both of these terms is totally foreign to you, then you need to view this entire slide presentation! Know your SDCOE Network

4. Know your SDCOE Network The use of Exchange e-mail and a Domain network account is mandatory! So it’s important that you have at least a basic understanding of the e-mail and networking services available to you.

5. Once your Exchange e-mail and Domain accounts have been created, you’ll be good to go! Enter your username and password once and you will be logged on to both your Exchange and Domain accounts at the same time. Know your SDCOE Network

6. Once your Exchange e-mail and Domain accounts have been created, you’ll be good to go! Enter your username and password once and you will be logged on to both your Exchange and Domain accounts at the same time. Know your SDCOE Network But remember to log off or at least “lock” your desktop before leaving your computer!

7. Our standard for doing e-mail is via Microsoft Exchange (“Exchange e-mail Account”). Know your SDCOE Network

8. Our standard for doing e-mail is via Microsoft Exchange (“Exchange e-mail Account”). • Our standard for data storage (among other functions), is the use of what’s called a “domain-based” network. Know your SDCOE Network

9. Our standard for doing e-mail is via Microsoft Exchange (“Exchange e-mail Account”). • Our standard for data storage (among other functions), is the use of what’s called a “domain-based” network. A technical explanation isn’t necessary. What’s important is that you must be logged on to the SDCOE Domain (via your “Domain Account.”) for all your network services to work properly. Know your SDCOE Network

10. Definitions of Terms: Know your SDCOE Network Exchange e-mail account: “Exchange” is nothing more than the name Microsoft gave it because they had to call it something. It doesn’t mean anything technical.

11. Definitions of Terms: Know your SDCOE Network Exchange e-mail account: “Exchange” is nothing more than the name Microsoft gave it because they had to call it something. It doesn’t mean anything technical. Just know that you’ll be using a very cool e-mail system that stores all your incoming/outgoing messages as well as your contact, calendar and task information on a server.

12. Definitions of Terms: Know your SDCOE Network Exchange e-mail account: “Exchange” is nothing more than the name Microsoft gave it because they had to call it something. It doesn’t mean anything technical. Just know that you’ll be using a very cool e-mail system that stores all your incoming/outgoing messages as well as your contact, calendar and task information on a server. So, if your desktop computer ever crashes, your e-mail and all other related stuff is safe and sound on our Exchange server!

13. Definitions of Terms: Know your SDCOE Network Server: This is simply a term for one or a series of computers which are a lot more robust than the computers we have at home or here on our desks at work.

14. Definitions of Terms: Know your SDCOE Network Server: This is simply a term for one or a series of computers which are a lot more robust than the computers we have at home or here on our desks at work. They have so much speed and power, they can be made to perform services for large numbers of networked computers. For example:

15. Definitions of Terms: Know your SDCOE Network Server: This is simply a term for one or a series of computers which are a lot more robust than the computers we have at home or here on our desks at work. They have so much speed and power, they can be made to perform services for large numbers of networked computers. For example: “E-mail server” – Robust computer(s) whose only job is to processes e-mail “traffic” for the network users

16. Definitions of Terms: Know your SDCOE Network Server: This is simply a term for one or a series of computers which are a lot more robust than the computers we have at home or here on our desks at work. They have so much speed and power, they can be made to perform services for large numbers of networked computers. For example: “E-mail server” – Robust computer(s) whose only job is to processes e-mail “traffic” for the network users “File server” – Powerful computer(s) with LOTS of hard drive space on which people on the network can store their data

17. Definitions of Terms: Know your SDCOE Network Domain Account: The only thing to remember about this account is that it means you have network space--- private, public and, in some cases, department-specific---to store your documents securely on the server.

18. Definitions of Terms: Know your SDCOE Network Domain Account: The only thing to remember about this account is that it means you have network space--- private, public and, in some cases, department-specific---to store your documents securely on the server. Again, should your desktop computer ever go down hard, you don’t lose any valuable data!

19. Definitions of Terms: Know your SDCOE Network Domain Account: The only thing to remember about this account is that it means you have network space--- private, public and, in some cases, department-specific---to store your documents securely on the server. Again, should your desktop computer ever go down hard, you don’t lose any valuable data! Needless to say, storing your important documents strictly on your local desktop computer is NOT good practice!

20. Definitions of Terms: Know your SDCOE Network Types of storage space available to you with your Domain Account Private data storage: A secured (private) folder on the network that only you can access. It is password protected. Your initial login gains you access to your folder.

21. Definitions of Terms: Know your SDCOE Network Types of storage space available to you with your Domain Account Private data storage: A secured (private) folder on the network that only you can access. It is password protected. Your initial login gains you access to your folder. Though others on the network will be able to “see” your folder, they will not be able to get into it.

22. Definitions of Terms: Know your SDCOE Network Types of storage space available to you with your Domain Account Public data storage: An area on the network which is “open to the public” so-to-speak. Appropriately, it is called “Commons” because it is a common access area for everyone.

23. Definitions of Terms: Know your SDCOE Network Types of storage space available to you with your Domain Account Public data storage: An area on the network which is “open to the public” so-to-speak. Appropriately, it is called “Commons” because it is a common access area for everyone. You can quickly share or distribute files with others in---or out of---your group.

24. Definitions of Terms: Know your SDCOE Network Types of storage space available to you with your Domain Account Public data storage: An area on the network which is “open to the public” so-to-speak. Appropriately, it is called “Commons” because it is a common access area for everyone. You can quickly share or distribute files with others in---or out of---your group.(IMPORTANT: Commons is for short-term data storage only.

25. Definitions of Terms: Know your SDCOE Network Types of storage space available to you with your Domain Account Public data storage: An area on the network which is “open to the public” so-to-speak. Appropriately, it is called “Commons” because it is a common access area for everyone. You can quickly share or distribute files with others in---or out of---your group.(IMPORTANT: Commons is for short-term data storage only. Data of a confidential nature should never be placed in Commons).

26. Definitions of Terms: Know your SDCOE Network Types of storage space available to you with your Domain Account Department-specific data storage: Network space which only people in your department can get to. It’s like a “Commons” specifically for your group.

27. Definitions of Terms: Know your SDCOE Network Types of storage space available to you with your Domain Account Department-specific data storage: Network space which only people in your department can get to. It’s like a “Commons” specifically for your group. For example, only people in the Safe Schools Unit have rights to get into the “SSU” folder on the network. Everyone else gets an error message if they try to click into it.

28. Know your SDCOE Network And the best thing about storing all ofyour data on the network…

29. …is that it’s backed up daily! Know your SDCOE Network

30. …is that it’s backed up daily! Know your SDCOE Network This is the best argument for you to get into the habit of always working directly from your network folder space rather than saving to your desktop computer. But it’s important to remember …

31. …your data is not saved to your network space unless you make that happen in one of two ways: Know your SDCOE Network

32. …your data is not saved to your network space unless you make that happen in one of two ways: • Do it yourself (drag and drop files selectively to your network folder) Know your SDCOE Network

33. …your data is not saved to your network space unless you make that happen in one of two ways: • Do it yourself (drag and drop files selectively to your network folder) • 2. Request that Computer Support Services configure your computer to save all your documents to the server automatically Know your SDCOE Network

34. If you choose the second option (and we strongly advise it) just call the Computer Support Services (CSS) Help Desk and we’ll arrange for a technician to assist you! Know your SDCOE Network

35. If you choose the second option (and we strongly advise it) just call the Computer Support Services (CSS) Help Desk and we’ll arrange for a technician to assist you! Know your SDCOE Network Extension 3626

36. Know your SDCOE Network Is it all making sense so far?

37. Know your SDCOE Network Is it all making sense so far? If not, start again from slide one

38. Know your SDCOE Network Is it all making sense so far? If not, start again from slide one Otherwise, keep going to learn a bit more based on everything you’ve just learned!

39. Know your SDCOE Network Everyone uses Exchange e-mail regardless of the type of computer they use

40. Know your SDCOE Network Everyone uses Exchange e-mail regardless of the type of computer they use Windows-based PC: Use Microsoft Outlook

41. Know your SDCOE Network Everyone uses Exchange e-mail regardless of the type of computer they use Windows-based PC: Use Microsoft Outlook OS X-based Macintosh: Use Microsoft Entourage

42. Know your SDCOE Network Everyone uses Exchange e-mail regardless of the type of computer they use Windows-based PC: Use Microsoft Outlook OS X-based Macintosh: Use Microsoft Entourage NOTE: “Outlook” and “Entourage” are basically the same e-mail & personal information management system. They have different names, well, because Microsoft said so.

43. For users of older PCs or Macintosh computers… Know your SDCOE Network

44. For users of older PCs or Macintosh computers… Know your SDCOE Network …We can make your Exchange and Domain accounts work with a bit of configuration. Just let us know if you need help.

45. Know your SDCOE Network Know your SDCOE Network There are a lot of other neat features and ways to make the most out of your network connectivity. But that’s enough for now. Let’s do a quick review:

46. Know your SDCOE Network When you are connected to the SDCOE Network

47. Know your SDCOE Network When you are connected to the SDCOE Network You enjoy a fast & secure network

48. Know your SDCOE Network When you are connected to the SDCOE Network You enjoy a fast & secure network You must be properly logged in for your network services to work properly

49. Know your SDCOE Network When you are connected to the SDCOE Network You enjoy a fast & secure network You must be properly logged in for your network services to work properly You must comply with network standards, including the use of an Exchange e-mail account

50. EVERYONE uses an Exchange e-mail Account Know your SDCOE Network