Marine Patrol Grant Administrator Training

1. Marine PatrolGrant Administrator Training Alum Creek Delaware, Ohio May 21, 2008

2. Welcome • Introductions: • Pam Dillon, Chief • Mike Quinn, Deputy Chief • Cindy Bellar, LE/SAR Coordinator • Tammy Terry, Data Analyst • Monique Kirtley, Grant Coordinator

3. Tracking Efforts • Federal Government reauthorizes the Recreational Boating Safety (RBS) Program • The USCG justifies and secures funding for the Recreational Boating Safety (RBS) Program every 5 years • RBS Program Dollars are managed by the USCG

4. Tracking Efforts • States apply to USCG for RBS Program dollars each year • Since 2005, States required to submit Performance Report Part II prior to approval of their RBS grant application • This report captures specific activity used to measure States performance and to justify reauthorization of future RBS funds • Ohio’s Performance Report did not fully capture the activities of its Marine Patrols

5. Tracking Efforts • RBS Program Grant + Registration/Titling Fees + % of State Motor Fuel Tax = Primary Sources of DOW Revenue • Marine Patrols apply to DOW for assistance • Available assistance is determined by total Revenue

6. Tracking Efforts • The revised Year-End Activity Report will capture information needed for the Performance Report • Set-up as a fill-in form in MS Word • Accuracy is important: • Reauthorization of RBS Program dollars is achieved by justifying need for the funding • The combined activities of all the States and their subsidiary programs provide justification • Level of assistance provided through the Marine Patrol Assistance Grant Program is determined in part by your performance

7. Today’s Agenda • Review revisions to the Year-End Activity Report and Guidelines • Review the available tools • Review the new deadline for the Year-End Activity Report • Questions along the way • Electronic Polling – National Survey

8. Year-End Activity Report A. OPERATIONS 1. Marine Patrol Operation Dates: Marine patrol program starting and ending dates. 2. Boat Patrol/Vessel Safety Inspection Dates: Starting and ending date of boat patrols and/or courtesy vessel safety inspections.

9. Year-End Activity Report B. EQUIPMENT Boat Log Hours: Total hours a patrol boat was under operation for marine patrol activities. One way to determine this is to track engine hours at the beginning and end of the patrol season. Record the total hours each engine was operated as applicable. For example, if at the beginning of the patrol season the engine hours were 150.7, and, at the end of the season this figure was 275.2, the total engine hours (total hours boat operated) is 275.2-150.7 = 124.5 hours.

10. Year-End Activity Report C. PROGRAM HOURS NOTE: Hours reported only count toward one category. Do not duplicate or overlap hours from one category to the next. For example, Boat Patrol Hours may not double as Education Program Hours or vice versa. Another example, Investigation Hours may not double as Land Patrol Hours or vice versa.

11. Year-End Activity Report C. PROGRAM HOURS Boat Patrol Hours: Total hours that officers were on a patrol boat and actively engaged in one or more of these activities: enforcing watercraft laws, conducting stops, assisting boaters, conducting search and rescue (SARS) operations, towing disabled boats, responding to boating emergencies, and handling boater complaints. In the event of a two-officer patrol unit, total the hours for each officer. For example, if two officers are on boat patrol for four hours, the total Boat Patrol Hours for that shift would be eight hours.

12. Year-End Activity Report C. PROGRAM HOURS Land Patrol Hours: Total officer hours on shore, in a vehicle, or on foot - patrolling boat access areas. This should be strictly related to conducting marine patrol activities.

13. Year-End Activity Report C. PROGRAM HOURS Investigation Hours: Total officer hours conducting boat accident investigations, interviewing witnesses, conducting stolen boat, motor and marine equipment theft investigations, and completing investigative forms (i.e., Boating Accident Report, Watercraft Accident Report, Boat/Motor Theft Report, Report of Investigation, etc.).

14. Year-End Activity Report C. PROGRAM HOURS Ramp/Dock Vessel Safety Inspection Hours: Total officer hours conducting courtesy vessel safety inspections (DNR 8254 or equivalent) on shore at boat access areas. Include hours checking boat rental businesses and inspecting their rental boats for proper paperwork, numbering and registration, and legally required safety equipment.

15. Year-End Activity Report C. PROGRAM HOURS Court Hours: Total officer hours attending court, traveling to and from court, preparing for court, and serving warrants for cases related to watercraft violations.

16. Year-End Activity Report C. PROGRAM HOURS Education Program Hours: Total officer hours preparing for and conducting boating education events. This includes speaking engagements, making media contacts, meeting with boating groups, boat safety and education classes, boat shows, etc.

17. Year-End Activity Report C. PROGRAM HOURS Training Hours: Total officer hours for basic and advanced training received and given as it pertains to the marine patrol program. This includes the Basic Marine Patrol Training Course, Confluence/Awards Banquet, CPR, Basic First Aid, training devoted to watercraft law enforcement, vessel operation and safety, watercraft OUI training, sound level meter training, etc. and may include training provided in-house to other staff through scheduled training sessions.

18. Year-End Activity Report C. PROGRAM HOURS Administrative Hours: Hours spent on administrative tasks directly related to the Marine Patrol Program including scheduling hours, supervisory tasks, and completion of grant-related paperwork.

19. Year-End Activity Report C. PROGRAM HOURS Clerical Hours: Hours spent on clerical tasks directly related to the Marine Patrol Program including typing of reports, handling phone calls, and other essential office duties.

20. Year-End Activity Report C. PROGRAM HOURS Maintenance Hours: Total officer hours conducting preventative maintenance, repairs, or regular upkeep of marine patrol equipment. Do not include hours that a marina, boat dealer, and/or repair shop is servicing the agency’s equipment.

21. Year-End Activity Report C. PROGRAM HOURS Other Hours: Include any other hours spent on Marine Patrol activities that were not included in previous sections. Provide a description of these activities in the appropriate space.

22. Year-End Activity Report D. MARINE PATROL ACTIVITY NOTE: Marine patrol contacts may only count toward one category. Do not duplicate or overlap contacts from one category to the next. For example, Written Vessel Safety Inspections cannot double as Spot Checks or vice versa.

23. Year-End Activity Report D. MARINE PATROL ACTIVITY Written Vessel Safety Inspections: The number of written vessel safety inspections (DNR 8254 or equivalent) that were conducted on the-water and at the ramp/marina/dock. Provide the total by category and the combined total on the far right.

24. Year-End Activity Report D. MARINE PATROL ACTIVITY Spot Checks: The number of checks, for all or some of the required safety equipment, where the information is not recorded on a written inspection form. Vessel information is recorded on the patrol log and is noted that a spot check was conducted. For partial inspections, check for registration numbers and decals, life jackets, vessel capacity, and, if required, fire extinguisher(s).

25. Year-End Activity Report D. MARINE PATROL ACTIVITY Citations and Arrests: The number of citations and/or arrests for watercraft or other violations that occurred during the course of marine patrol activities. A total should be provided on the far right; a breakdown by the categories specified should be included below.

26. Year-End Activity Report D. MARINE PATROL ACTIVITY Warnings: The number of written and/or verbal warnings issued for watercraft or other violations that occurred during the course of marine patrol activities. A total should be provided on the far right; a breakdown by the categories specified should be included below.

27. Year-End Activity Report D. MARINE PATROL ACTIVITY Boating Accident Investigations: Record the number of all boat accidents reported and investigated by the marine patrol. Below, record only the number of accidents investigated by the marine patrol, in which there was a loss of life, medical attention beyond first aid, a person missing for 24 hours or more, or property damage in excess of $500 and for which an Ohio Operator Boating Accident Report (DNR 8255) was submitted to the Division of Watercraft.

28. Year-End Activity Report D. MARINE PATROL ACTIVITY Search and Rescue Cases: The number of SAR cases or SAR services rendered to boaters. This includes: tows, assists to other agencies, body recoveries, missing vessels or persons, rescues, or other. Other SAR services may include the removal of obstructions to navigation, navigational aids reports, etc. These should be documented on a written report or patrol log. Also, please list the number of lives saved during these incidents (the number of persons who would probably have died if an officer had not been on scene and rendered immediate assistance – e.g. heart attack, shock, hypothermia, fire, explosion, serious boat injury accident, serious skiing injury, etc.).

29. Year-End Activity Report D. MARINE PATROL ACTIVITY Assists: The number of assists to other agencies, the general public, or to/for boaters (e.g. repairs of navigation lights, tow of hazards such as logs or drums, non-emergency message delivery, etc. but does not include tows, delivery of emergency messages, and search for overdue vessels which should be recorded as a SAR). List the number of vessels assisted and the total number of persons assisted that were aboard these vessels.

30. Year-End Activity Report D. MARINE PATROL ACTIVITY Thefts, Incidents or Complaint Cases: The number of other cases that the marine patrol investigated and documented on a report or patrol log. Includes cases of theft, complaints, or other incidents as they pertain to the marine patrol program.

31. Year-End Activity Report D. MARINE PATROL ACTIVITY Boat Rental Checks: On the left, provide the number of boat rental businesses contacted. On the right, provide the number of rental boats that were inspected for proper paperwork, numbering and registration, and legally required safety equipment.

32. Year-End Activity Report D. MARINE PATROL ACTIVITY Education Programs: The total number of the education programs or events conducted by marine patrol officers. If a program or event occurs over multiple days only count this as one program or event. For example, if one Ohio Boating Education Course was taught beginning to end over a three-week period (three Tuesday evenings) count this as one program.

33. Tools Daily Marine Patrol Activity Report • Not mandatory but highly recommended • Best if each person (officers/administrators /clerical) staff complete log for each day worked • Can be used as a patrol log • Records retention (keep for auditing purposes)

34. Tools • MP Tabulation Spreadsheet • MS Excel • Information from the Daily MP Activity Report is entered into the spreadsheet • Can be entered by each individual at the end of shift or by an assigned individual at a set time each week • Best if entered immediately or soon after • How many employees do you have involved with your MP program? • Locked to protect the integrity of the spreadsheet Final and Protected - MP Tabulation Spreadsheet.xls

35. Tools • Contact Tammy, Cindy or Monique for assistance • We are available to help and we want you to succeed • E-mail tools and revised Year-End Activity Report • http://www.dnr.state.oh.us/watercraft/grants/

36. Deadline • Year-End Activity Report must be postmarked by December 1 • This will allow DOW to include MP activity in the RBS Program grant application • No extensions will be granted

37. QUESTIONS?

38. 5-Minute Break THEN… Electronic Polling

39. Final Words Thank You! Safe Travels