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CHAMPLIN PARK YOUTH HOCKEY ASSOCIATION 2008-2009 SEASON

CHAMPLIN PARK YOUTH HOCKEY ASSOCIATION 2008-2009 SEASON. GENERAL MEMBERSHIP MEETING APRIL 21, 2009. Annual General Membership Meeting Agenda. ~ Gambling Report ~ Roll Call ~ Introduction of Pat Janostin ~ Approval of Minutes ~ Treasurer’s Report

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CHAMPLIN PARK YOUTH HOCKEY ASSOCIATION 2008-2009 SEASON

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  1. CHAMPLIN PARK YOUTH HOCKEY ASSOCIATION 2008-2009 SEASON GENERAL MEMBERSHIP MEETING APRIL 21, 2009

  2. Annual General Membership Meeting Agenda ~ Gambling Report ~ Roll Call ~ Introduction of Pat Janostin ~ Approval of Minutes ~ Treasurer’s Report ~ Introduction of Officers ~ Directors' Reports ~ 2008-2009 Highlights ~ Old Business ~ New Business ~ By-Laws Amendments ~Election of Officers, Results ~ Adjournment

  3. Champlin Park Youth Hockey Lisa Blake (Pete) Gambling Report

  4. Profits from Charitable Gambling assisted the Association in meeting our financial obligations to the City of Champlin for $50,000.00 and $10,000.00 for outdoor ice. Gambling Oversight Committee established, which is made up of Board Members and gambling employees. Purpose is to ensure internal controls and to protect the integrity of the gambling operations. New relationship with MN Gaming Services and CPA Mahoney Ulbrich Christiansen Russ P.A. Consent Order complete with the Gambling Control Board. Fine assessed for $8,000.00 due to compliance issues in 2007. Charitable Gambling Highlights

  5. Continue to better understand the complexity of Charitable Gambling and the laws and statues. Regular meetings with MN Gaming Services. Gambling Oversight Committee to meet on a regular basis. New employee policies and training. Ongoing education with the Gambling Control Board. Charitable Gambling Charitable Gambling Recommendations

  6. Champlin Park Youth Hockey Approval of Minutes • March 17, 2009 • April 15, 2008

  7. Champlin Park Youth Hockey Scott Miller Treasurer's Report

  8. Contact your Treasurer with anything that has to with money! (SCOMILLER@DELOITTE.COM) A vendor is calling about an invoice. Member is calling about the status of a check. Reimbursement payment needed. Ice bills. Coach/Referee/Instructor/Director needs to be paid. Question about handling cash in safe. Treasurer Procedures

  9. INCOME STATEMENT

  10. FY2009FY2008 General Fund-Checking: $ 24,961 $ 2,064 General Fund-Savings 130,995 110,711 Multi-Use Facility-Savings 21,192 21,160 TOTAL CASH $177,148 $133,935 CASH ACCOUNTS

  11. Committee Director Reports • Communications House • Fundraising Concessions • Special Events Multi-Use • S.K.A.T.E. Tournament • Registration/Traveling Ice • Registration/House Traveling • Sponsorship Coaches Selection • Equipment MN Hockey • Goalie Equipment Apparel • Girls Program By-Laws • Player Development

  12. Champlin Park Youth Hockey Joe’l Brenny (Mike) Communications

  13. ~ The association website (http://www.cpyha.com) ~ Mass electronic mailings ~ Advertising on website ~ Public announcements – print and television ~ Recognition banners - ordering and updating Communications Committee The purpose of the Communications Committee is to assure an excellent, coordinated exchange of information to and from all Association members and our community. The Communication Committee is responsible for:

  14. 2008-2009 Joe’l Brenny – Committee Director ~ Lisa Lewis 2009-2010: Joe’l Brenny – Committee Director ~ Back-Up Webmaster - TBD ~ Lisa Lewis Communications Committee Members

  15. Highlights: ~ Incorporated better user management tools ~ Implemented rotating news images on homepage ~ Automated team news populating homepage ~ Added Champlin Girls Park High School team ~ 9% increase in traffic on site from last year (3,000 new visitors) Areas To Improve: ~ Online registration for season and clinics ~ Team manager user dropped significantly ~ Schedules (ice and team events) Communications Committee 2008-2009 In Review

  16. Website Metrics: Stats from September 1, 2008 – March 30, 2009 69,638 visits by 13,001 unique visitors 6.71 pages viewed on average per visit 3.45 minutes on site average per visit Most hits per day: October 13, 2008 Most hits per month: November, 2008 Bantam A page highest visited team page (2 years) 2008-2009 Highlights Communications Committee

  17. Website: ~ Increase website traffic – get more people using the site daily during the season. ~ Get House Team Managers back on board. ~ Improve website usability/stability/content. ~ Solicit and receive additional posting requests from the association members. ~ Improve online registration. ~ Improve scheduling process (ice and team events). 2008-2009 Committee Goals Communications Committee

  18. ~ Improve communication to members and communities (website, e-mail, publications). ~ Get back on track with monthly Rebel Power Play Newsletter ~ Assist Board and Committee Directors better communicate with association members. ~ Celebrate and communicate our success. ~ Research alternative methods for posting and displaying ice schedules. Communications Committee 2009-2010 Committee Goals

  19. Champlin Park Youth Hockey OPEN (Craig) Fundraising

  20. Again this season, CPYHA participated in the candy bar fundraiser at registration. The cost of the product was $8,160.00 (130 cases at $10,400.00 and 28 cases returned at $2,240.00). A total of 321 members bought out the fundraiser with 102 members participating. Total net profit was $28,155.00. Fundraising Highlights

  21. All CPYHA teams participated in the Sarpino’s Pizza Card Fundraiser. The potential for each family to sell 3 cards at $10.00 each was $12,940.00. The association collected a total of $5,390.00. Still waiting for a few payments. Cartridge World of Maple Grove collected used cartridges throughout the season. The total rebate to CPYHA is $37.00. We were only paid on the small cartridges and this is an effort that should probably not be continued. “Sarpino Pizza Night” raised $375.42. A handful of teams participated in “team” projects to reduce their ice bills. Need to fill the Fundraising Director position early in the season to allow time for efforts to reduce bills! Fundraising Other Fundraising Events

  22. The annual “Parent Relief Night” was held at Serum’s in Anoka on March 21, 2009. Donations were taken at the door which totaled $333.00. Prizes for the evenings events were donated by various businesses. Serum’s is donating a portion of their sales back to the association. The check has not yet been received. The Board of Directors would like to thank Jeanne Christoffer for putting together this event for CPYHA!! . Parent Relief Night

  23. Champlin Park Youth Hockey Tammie Dokken (Craig) Special Events

  24. In September of 2008, the Special Events Committee brought three different photographer proposals to the Board. Linhoff Sports Photography was the chosen photographer. At the end of the season, CPYHA was given a rebate check of $925.00. The Special Events Committee recommends staying with Linhoff Sports Photography for the 2009-2010 hockey season. A recommendation from the Committee is to host the first “Hockey Rebel Wear Garage Sale” fundraising event at the Ice forum during the 2009-2010 hockey registration. The Committee will continue to explore, review, plan and communicate Special Event recommendations to the CPYHA Board of Directors. Special Events Highlights

  25. Champlin Park Youth Hockey S.K.A.T.E.Michele Garcia (Lisa)

  26. 2008-2009 Committee Members: Michele Garcia – Committee Director Jen Holscher – Member Kristie Rinehart – Member Tami Schuster - Member 2009-2010 Committee Members: Open – Committee Director S.K.A.T.E. Committee

  27. The budget for the 2008-2009 S.K.A.T.E. program was $1,200.00. Actual came in at $1,263.30 as the product from Champlin Park High School was higher than the original estimate. The event was held on April 1, 2009, at The Champlin Park High School Auditorium. A total of 169 players qualified for the S.K.A.T.E. program which was down from 220 in 2007-2008. The event was split between Mite thru Squirt/10U and PeeWee/12U thru Jr. Gold. Over 100 prizes were given out between the two groups! There was not a major speaker this year, but the feedback from the event was good. S.K.A.T.E. Committee Budget

  28. Champlin Park Youth Hockey Association Northern Edge Hockey Champlin Athletic Champlin Ice Forum Regal Townhomes, Inc. Janostin Hockey Camps District 10 Broadway Pizza Moonrock Bar & Grill 5-8 Grill & Bar Dave’s Sport Shop All Star Sports THANK YOU SPONSORS!

  29. Jen Holscher Kristie Rinehart Tami Schuster Rhonda Van Tuyl Roxy Shellum JoAnn Holt Joe’l Brenny Wendy Lulloff Laurie Peterson Heather Loeffler Lisa Lewis Gordy Littler S.K.A.T.E. VOLUNTEERS

  30. Champlin Park Youth Hockey Jennifer Mayer (Lisa) Registration / Traveling

  31. Season Report for Online Registration 2008- 2009Jennifer Mayer Traveling Registration Director

  32. Total number players registered: 423 Male: 346 Female: 77 Total of fundraiser buy- outs vs. participation for candy bar sales: Buy- out: 321 Participate: 102 Registration / Traveling

  33. Total traveling players 258 (Male 212 and Female 46). Seven players waived out (3 girls and 4 boys). Three players waived in (2 girls and 1 boy). Two separate walk-in registration sessions. One Jr. Gold walk-in registration session. CPYHA Payments to USA Hockey $15,150.00. CPYHA Payments to MN Hockey $4,369.00. Registration / Traveling Registration / Traveling

  34. Champlin Park Youth Hockey Kaye Nelson (Lisa) Registration / House

  35. Total House players 165 (male 134 and female 31). Two house players waived in (boys). Two walk-in registration sessions. PayPal was an option this year. Collecting the coaches and assistant coaches forms were a challenge this year. Additional rostered coaches made for special sign-off’s with District 10. Look at option to register with USA Hockey. House Registration Highlights

  36. Champlin Park Youth Hockey Bret Bunde (Tom) Sponsorship

  37. The Sponsorship Director is responsible for: ~ Procuring sponsors ~ Ordering and distribution of the sponsor appreciation plaques ~ Ordering the sponsor appreciation banner for display at the Champlin Ice Forum The 2008-2009 Sponsors consisted of 3 Gold and 3 Platinum for a total of $1,750.00. Sponsorship was down from $3,550.00 in 2007-2008. Total cost for the committee includes 6 plaques at $13.25 each and 2 banners at $500.00 each for an total expense of $1,079.50. Expenses were up from $592.75. The Sponsorship Fee of $500.00 was waived for Sarpinos Pizza for the 2008-2009 season due to their generous fundraising efforts with CPYHA. The Sponsorship table was simplified by reducing the levels of sponsoring to Gold and Platinum. Sponsorship

  38. Sponsorship Options

  39. GOLD SPONSORSHIPS $250.00: GSF Mortgage Henningson & Snoxell Ltd Sterling Trophy PLATINUM SPONSORSHIPS $500.00: Lewis Custom Homes, Inc. Northern Edge Hockey THANK YOU SPONSORS!

  40. Champlin Park Youth Hockey Lee Olson (Mike) Equipment

  41. 2008-2009 Committee: Lee Olson, Committee Director 2009-2010 Committee: Committee Director, Open Members, Open Equipment Committee

  42. Expense Summary: Traveling Jerseys $11,196.00 House Jerseys 2,965.90 Equipment 899.50 Stop Sign Patches 117.85 Name Tags 224.00 Total $15,403.25 Equipment Financials

  43. Total Equipment Costs 2007-2008: $14,623.48 Total Equipment Costs 2008-2009: $15,403.25 Note: Donation of $2,000.00 received from Wells Fargo Bank for the house jerseys. Equipment EXPENSE COMPARISON

  44. Champlin Park Youth Hockey Goalie EquipmentPat Nelson (Mike)

  45. Goalie Equipment Highlights Outfitted 30 goalies down from 36 goalies.Collected $1,600.00 in rental fees which will be used for new gear and repairs. Rental fees are down from $3,475.00 collected during the 2007-2008 season. Spent $5,525.00 for new equipment which is down approximately $1,400.00.

  46. Effective October, 2009, all goalie equipment will follow the NHL requirements. CPYHA will need to sell and replace all 12” leg pads and matching blockers/gloves. CPYHA owns 10 pairs, but should sell for 70% of value. Estimated budget is $4,000.00 for new gear. Spike in interest from the younger kids wanting to play goalie! Goalie Equipment

  47. Champlin Park Youth Hockey Girls CommitteeTina Mariani (Craig)

  48. Girls 2008-2009 Highlights • Team Statistics • District 10 does not allow statistics to be kept on any team below the 12U level. • The 12U-A team had a 14-4-3 record and finished fourth in their division in District play and attended Regions as District 10 fifth seed. • The 12U-A team took 3rd in the Heartbreaker Classic, 2nd in the Bemidji Tournament and 2nd in the Cow Town Classic tournaments. • The 12U-B team had a 5-12-5 record and finished 9th out of 12 teams in District play. • The 12U-B team won Consolations in the Super Rink Spectacular Tournament

  49. Girls Committee Highlights Marketing to the Public ~We did not have a booth at the 2008 Father Hennepin Days due to lack of volunteers. There has not been any interest expressed in participating again this year. ~Flyers handed out during soccer picture night. ~Assisted High School Booster Club with Youth Night at the Forum with recruiting, crafts and drawings. Exciting Events ~Attended U of M Women’s Gopher Hockey games as a group. A total of 74 players and parents attended.

  50. Girls Committee Highlights Work In Progress Continue to have a used hockey equipment drive. We have used equipment on hand so we can encourage families to experience clinics without the added expense of purchasing equipment until they are sure they want to continue with the sport. The equipment also helps us supplement 8U girls with full gear. High School Coach Involvement ~ Clinics sponsored by High School Booster Club and Coach Grandner. ~ Girls High School hockey players each donate 8 hours to the Girls Hockey Program and assist with practices. ~ Spring/Summer dryland clinics.

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