Online Time & Attendance

1. Online Time & Attendance Agency Kickoff meeting February 13, 2002

2. Presentation Outline • Project Background • Project Objectives • Project Deliverables

3. Background • Currently being used: • PC Time Entry • Time & Attendance (Remote) • Some agencies have their own system

4. Background Concerns = • Windows based system - maintenance • Current T&A- labor intensive, time-consuming, unwieldy, and subject to human error • Double entry of timesheets • no administrative reporting

5. Online Time & Attendance Objectives • Simplicity • Intuitive • Flexible

6. Online Time & Attendance Objectives • easy to navigate - point and click • easy to use • consistent look and feel • flexible design for future enhancements

7. General Objectives • Project timelines • Develop in phases • small wins that lead to large victories • Ice Cream Theory

8. 7 Bullet Points Divided the 7 ideas into three phases Phase I Phase III Phase II

9. Phase I • Employee Self-Service Time Entry • Auto Holiday Time (create/load holiday calendar) • Cost Accounting (entry only) • Auto Batching

10. Log On • Enter through Application Menu page! • Employees familiarity of going here because of electronic pay stubs

11. Time Entry • Three-part system • Employee • Supervisor • Administrative (agency payroll staff) • Time Entry Person • Backup, no computer/internet access, do not want employees to enter on internet.

12. Employee • Current leave balances as of xx/xx/xx • History of previous time sheets

13. Time Entry

14. Supervisor Approval Screen • Opportunity to release or send back to employee (with comment). • OT/EAL/Shift Indicators

15. Auto Holiday Automate Holiday Time – signify holidays, generate holiday time and holiday time worked based on hours entered.

16. Cost Accounting • Labor Distribution • Separate screen for those that need to enter in labor distributions • Payroll and Accounting on the same floor

17. Auto Batching Agency Payroll Staff • Auto Batching process • quick/easy upload process to DSP - with backup/archive • No 081/090 transactions (will be in IPOPS)

18. Phase II • Leave Request • Work Week Schedules • Auto Holiday Time (Calculate HOL Time

19. Leave Request • Edits to go against time as it is entered or even when its requested. • Green sheet

20. Work Week Schedules • Specify work week for quick entry • Three different theories on Work Schedules • Employee’s schedule is already defaulted • Schedule shown - with option to select the target • Hybrid

21. Phase III • Auto Overtime Calculation • Reporting • Agency exits • “Other Toppings”

22. Auto Overtime Calculation • Capability to calculate employee’s overtime • only possible for a single agency employee

23. Views/Reports • Views/Reports: • Status of time sheets = draft, awaiting supervisor, pending edits, released (to agency) • Employees with more than 80 hours • Employees not being paid • Employees with OT • Cost accounting reports • Etc.

24. WYSIWYGToWYGIWYG

25. Agency Exits Leave openings for easy flow of data to & from agencies and SCO

26. Infrasctructure Links/Connections/interface with other SCO applications • STARS – Cost Accounting System • Leave Request • IPOPS • eStubs • Agency Exits

27. IPOPS Allow employees to view/change their personnel history • DD • EE Deductions • ER Deductions • Name & Address • W4

28. Surveys • Fax, mail or email to MaryAnn Gannon at the State Controller’s Office fax = 334.3338 mgannon@sco.state.id.us MaryAnn Gannon 700 W. State St. Boise, ID 83720-0011