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FastFacts Feature Presentation

We are using audio during this session, so please dial in to our conference line… Phone number: 877-322-9648 Participant code: 182500 FastFacts Feature Presentation March 11th, 2008 Today’s Topic We’ll be taking a look at…

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FastFacts Feature Presentation

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  1. We are using audio during this session, so please dial in to our conference line… • Phone number: 877-322-9648 • Participant code: 182500 FastFactsFeature Presentation March 11th, 2008

  2. Today’s Topic • We’ll be taking a look at… • The New One-Stop-Shop Security and Workflow Assignment Transaction

  3. Today’s Presenter • Sam Press • HopkinsOne Business Solution Manager

  4. Session Segments • Presentation • Sam will be telling us about the new One-Stop-Shop Security and Workflow Assignment transaction. • During Sam’s presentation, your phone will be muted. • Q&A • After the presentation, we’ll hold a Q&A session. • We’ll open up the phone lines, and you’ll be able to ask questions. • Sam will answer as many of your questions as time allows.

  5. Contact Us • If you would like to submit a question during the presentation or if you’re having technical difficulties, you can email us at: fastfacts@jhu.edu • You can also send us an instant message! • GoogleTalk – HopkinsFastFacts@gmail.com • AOL Instant Messenger – HopkinsFastFacts • MSN – FastFacts@jhu.edu

  6. Survey • Survey • At the end of this FastFacts session, we’ll ask you to complete a short survey. • Your honest comments will help us to enhance and improve future FastFacts sessions.

  7. The One-Stop-Shop Security and Workflow Assignment Transaction

  8. Agenda Today, we’ll be taking a look at: • Some general information about the new process to assign SAP BW security and SAP Workflow approvers. • The advantages of the new transaction • The screens of the ZSR • The ZSR Report • What the approver sees and does • Questions & Answers

  9. General Information

  10. What Is Included in the Current Roll-Out? Phase 1:BW Security (March 2008) Workflow Approvers (March 2008) Phase 2:SAP Roles* Additional Organization Units (Z61) Other Workflow Assignments *Roles related to BW Security or Workflow will be automatically proposed in a request if the user does not have the required roles.

  11. Current Form to Assign BW Security

  12. Current Form to Assign Workflow Approvers

  13. Advantages of the ZSR • The transaction is online and included in SAP. • The ZSR has field validation. • There is a pulldown of choices for each type of BW Report area or Workflow Rule. • There is automatic workflow to the appropriate approver. • There is automatic update eliminating manual labor and keystroke error. • The transaction will propose BW or Workflow roles if the user does not already have the role. • Requests can be parked. • The ZSR role report will display status and can be used to audit who requested and approved security and workflow changes.

  14. An Overview of the ZSR

  15. An Overview of the ZSR

  16. An Overview of the ZSR

  17. An Overview of the Form

  18. An Overview of the ZSR

  19. ZSR Report

  20. ZSR Report

  21. ZSR Report

  22. Approving the Request

  23. Approving the Request

  24. Conclusion • The New ZSR Transaction and Process should make assigning BW Security and SAP Workflow approvers easier, quicker, and more transparent. • Validations, automatic workflow and automatic update should reduce errors on the front end for initiators, and on the back end when the values are automatically entered into the system. • With the ZSR Report, users will be able to display status of requests as well as audit past assignments and changes. • Overall, we hope that the new transactions will make the Request and assignment process more intuitive and more efficient than it has been.

  25. Q&A • We’re going to open the phone lines now! • There will be a slight pause, and then a recorded voice will provide instructions on how to ask questions over this conference call line. • We’ll be answering questions in the order that we receive them. • We’ll also be answering the questions that were emailed to us during the presentation. • If there’s a question that we can’t answer, we’ll do some research after this session, and then email the answer to all participants.

  26. Thank You! • Thank you for participating! • We would love to hear from you. • Are there certain topics that you would like us to cover in future FastFacts sessions? • Would you like to be a FastFacts presenter? • Please email us at: fastfacts@jhu.edu

  27. Survey • Before we close, please take the time to complete a short survey. • Your feedback will help us as we plan future FastFacts sessions. • Click this link to access the survey… http://connectpro28579135.acrobat.com/fastfactssurvey/ Thanks again!

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