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Class Enrollment in SIS Winter Term 2011-12

Class Enrollment in SIS Winter Term 2011-12. Best view in “Slide Show” Mode (Shift + F5). Academic Records and Registration Office The Hong Kong University of Science & Technology Enquiry: 2623-1112 , 2623-1114 , course.reg@ust.hk. Last Update: November 2011.

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Class Enrollment in SIS Winter Term 2011-12

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  1. Class Enrollment in SISWinter Term 2011-12 Best view in “Slide Show” Mode (Shift + F5) • Academic Records and Registration Office • The Hong Kong University of Science & Technology • Enquiry: 2623-1112 , 2623-1114 , course.reg@ust.hk • Last Update: • November 2011

  2. Class Enrollment Process for Winter 2011/12 • By 25 November 2011:ARRO pre-enrolls students to courses which are required according to the recommended pattern of study • FAQ • Before Enrollment:Students are advised to look up useful information for their course planning and seek academic advice • 25 November 2011 onwards:Students should perform class validation, and (if necessary) request for approval • Validation: FAQ & DemoRequest Approval: FAQ & Demo • 1-21 December 2011: Students will be assigned an appointment start time to submit class enrollment requests (add/drop/swap) to confirm enrollment for one course • FAQ & DemoSample Scenarios • 22 December 2011 onwards: The maximum number of course enrollment will be released to three courses • Students should observe the add/drop deadline of individual course Press “Esc” to exit slide show

  3. FAQ: Pre-enrollment • How to check my pre-enrolled classes? • Through myPortal (http://my.ust.hk), access “Student Center” . • In winter term, most of the students DO NOT have pre-enrolled courses. • Will I be pre-enrolled into all my required courses? • Yes, but with the following exceptions: • Students have failed / not taken the pre-requisite of the required course(s) • Students have already taken the course in previous terms • There is an option for the required courses (e.g. Required Course for BICH Year 2 Spring: LIFS 3040 or LIFS 3060) • What if I need to repeat a required courses, or have not taken some required courses in previous term(s)? • Students need to enroll the courses by themselves during the class enrollment period. • Can I change the class sections of the pre-enrolled courses? • For most courses, students can swap sections during the class enrollment period but please observe the class matching rule. Students should always use the “SWAP” button for a secured enrollment; use “drop and add” at your own risk. HOME

  4. Useful Information for Students’ Course Planning • Academic Regulations • Curriculum (Graduation Requirement) • For UG students (admitted in 2011-12) • For UG students (admitted in 2010 and before) • For PG students • Recommended Pattern of Study • Course Catalog • Common Core Courses / General Education Elective HOME

  5. FAQ & Demo: Validation • Do I need to put the pre-enrolled classes into the shopping cart for validation? • No, the pre-enrolled classes are confirmed enrollments. • How to select classes and put them into the shopping cart? • Please see the demo here. • How to perform validation and what should I do after that? • Please see the demo here. • How to check the assigned credit load of my current term? • Please see the demo here. Go to Request for Approval FAQ HOME

  6. FAQ & Demo: Request for Approval • Approvals should be sought when: • Students do not meet the course pre-/co-requisites (“requisite override” approval). • Students wish to enroll in courses which “instructor consent required” is specified. • UG students wish to enroll in PG courses (or vice versa) (“cross career” approval). • Approvals should NOT be sought if: • Students are already on waitlist of the course. • Students have taken, or are concurrently taking a course listed under “Course Exclusion”. • When / How to request for approval? • Approval requests can be submitted from the start of the validation period until the add/drop deadline of a course. • Please see the demo here. After getting the approval, students are advised to perform validation again to ensure the status shows “OK to Add”. • When would I receive a response for the approval request? • Students should note that the requests are handled by their Major department, the course offering department or the course instructor so the response time may vary. For urgent assistance they should contact the respective department or the ARRO. HOME Go to Validation FAQ

  7. Select Classes for Shopping Cart (1) • In Plan – Shopping Cart • Select Term (if applicable) • Click “Search” • Enter basic or additional search criteria and then click “Search” Next

  8. Select Classes for Shopping Cart (2) • Click on the section to see the class details, or click “View All Sections” to see other sections • Finally, click “Select Class” to put the class into the shopping cart • Go to Plan – Shopping Cart to see if the class has been added to the shopping cart successfully. Note: If there are other required components of the course, the selection page will be displayed Previous Back to Validation FAQ

  9. Validation (1) • In Plan – Shopping Cart • Select (tick) the courses you wish to validate • Click “Validate” Next Note: Students are recommended to validate all classes in one go such that time conflict or credit overload problem, if any, can be found out at this stage

  10. Validation (2) Student can add this course during the class enrollment period. “Cross career” approval is required for UG students to take PG courses, or vice versa. Student would have exceeded the credit load if this course is enrolled. Credit overload approval is required. Student does not meet the enrollment requisite, which may include pre-/co-requisites or other conditions (e.g. only for a particular Major). “Requisite override” approval can be sought for these cases. (This error message can also be triggered by course exclusion and it cannot be overridden or the course will be de-registered for the student.) • What should I do after validation? • If necessary, students should seek the appropriate type of approval. • Go to Request for Approval FAQ and Demo • After getting the approval, students should perform the validation again until the “OK to Add” message is shown. There is a time conflict with another course enrolled or in the shopping cart. Students should select another class. “Instructor consent” approval is required. Previous Back to Validation FAQ

  11. Check Credit Load / Enrollment Start Time • Click Enrollment Dates - Details • See your enrollment start time under “Appointment Begins” of the Enrollment Appointments table • See your maximum credit load under “Term Enrollment Limits” Back to Validation FAQ

  12. Request for Approval (1) • In Plan – Shopping Cart • Click “Request for Approval” Next • Click “Add Course Approval Request”

  13. Request for Approval (2) Note: select the appropriate type of approval request according to the validation result Previous • Fill the required information and click “submit” Back to Request for Approval FAQ

  14. FAQ & Demo: Class Enrollment •  Click Here to see the demo for different enrollment scenarios • When is my enrollment start time? • The class enrollment exercise will begin on 1 Dec 2011 according to the following schedule: • UG: Yr 3 & 4 (9:30am); Yr2 (11:30am); Yr 1 (1:30pm); Yr 0 (3:30pm) • PG: 6:00pm • To check your own start time, please see the demo here. • How long is my enrollment timeslot? • Starting from the assigned enrollment start time, students may enroll / drop / swap a course until its add/drop deadline. • What will happen to my outstanding waitlist requests after the add/drop deadline? • Outstanding waitlist requests will be cancelled after the add/drop deadline. Students are recommended to cancel a waitlist request if they no longer wish to enroll for the waiting class. • Will a dropped course be shown in my academic records? • Course(s) dropped during the add/drop period will only be recorded in the SIS but not be printed on students’ transcripts. HOME

  15. Class Enrollment Scenarios • Add a class • Swap • Swap to another class (different course) • Swap class section within the same course • More about class swapping • Waitlist • Check waitlist position • More about the waitlist • Drop a class / Cancel Waitlist Requests Back to Class Enrollment FAQ HOME

  16. Add a Class • In Plan – Shopping Cart • Select (tick) the courses you wish to enroll and click the enroll button • Follow the on-screen instructions Note: If error message is displayed, please refer back to the validation slide. • See your enrolled classes in “My Class Schedule” • If the class is full (or with reserved capacity), students will be put in waitlist automatically Back to Class Enrollment Scenarios

  17. Swap to Another Class (Different Course) • Put the intended swap-in class in the shopping cart • In Enroll - Swap • Select the class to be swapped-out in “Swap This Class” • Select the class to be swapped-in from the shopping cart • Click “select” and follow the on-screen instructions In this example, the student swaps from LANG 1112 to HUMA 1001 Back to Class Enrollment Scenarios

  18. Swap Class Section within the Same Course • Find the 4 digit class number for the intended swap-in class • In Enroll - Swap • Select the class to be swapped in “Swap This Class” • Enter the class number found in step 1 and click “enter” to proceed These are the unique class numbers The student tries to swap ISOM 1090 from L1 to L2, so he selects ISOM 1090 above, and enter the class number of L2 (2315) below Back to Class Enrollment Scenarios

  19. More About Class Swapping Back to Class Enrollment Scenarios

  20. Check Waitlist Position • In Enroll – My Class Schedule • Select (tick) “Show Waitlisted Classes” and click filter • See “Waitlist Position” • * Due to complicated system logic behind the waitlist engine, queue positions displayed for a course with multiple component may not be updated and synchronized on a real-time basis Note: For courses that have multiple components, only the queue position of the first component in the sequence of Lecture  Lab  Tutorialwill be displayed*. • If you remain in the same waiting position for a long time without any movements… • It is possible that: 1) your waitlisted class has a time conflict with one of your enrolled classes.2) your term enrollment limit would be exceeded if this class is enrolled. Under these circumstances, when places are available, the system will assign them to other students in the queue and your waiting position will remain the same. Back to Class Enrollment Scenarios

  21. More About the Waitlist • Waitlist for multiple sections • Course A has 3 lecture sections: L1, L2, L3 and all sections are now full. A student wishes to enroll ANY section of course A, he does not have any confirmed enrollment yet: • A student is enrolled in L1 and wishes to SWAP to ANY OTHER sections of the same course When vacancies arise in L1 All other waitlist requests of the same course will be cancelled by the system should one of the waitlist requests is executed successfully When vacancies arise in L2 When vacancies arise in L3 The add request of L3 will NOT be executed as multiple enrollment to the course (L1 and L3) is not allowed Students cannot perform multiple swap, thus L3 is an “add” request Back to Class Enrollment Scenarios

  22. Drop a Class / Cancel Waitlist Request • In Enroll - Drop • Select (tick) the courses you wish to drop (students can also cancel the waitlisted requests) and click the “drop selected classes” button • Follow the on-screen instructions. • Note: There will be no warning message for a student to drop a required course. Students should be responsible for their own actions. Back to Class Enrollment Scenarios

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