Briefing session on JISC call for projects on Course Data programme

1. 16 Sept 2011 #jiscxcri Briefing session on JISC call for projects on Course Data programme This briefing session is due to start at 2 pm and will be recorded ;  https://sas.elluminate.com/m.jnlp?sid=2009077&password=M.8E68C7213781BC08F1A9D344664B5B We recommend you run the Audio Set-up You will need a headset/microphone if you want to ask a question in audio

2. Who are we? • Ruth Drysdale • JISC e-Learning team Programme manager • Lead for Course Data programme • Rob Englebright • JISC e-Learning team Programme manager • Technical lead for Course Data programme

3. What you can expect in this briefing • Call background http://www.youtube.com/watch?v=dwkklI01FzM • What will be covered in Stage 1 • Stage 2 Implementation Plan selection criteria • Opportunity to ask questions • Ability to listen again to the presentation (as its recorded) • All slides will also be made available from the JISC website http://www.jisc.ac.uk/fundingopportunities/funding_calls/2011/07/coursedata.aspx

4. How the session will work • Presentations will be in audio over these slides, which should be visible on your screen • You can use the text-chat to engage with other delegates and moderators. • Tends to get very busy • Presenter will not be able to monitor • Moderators will try to pull out any key questions • To make text window bigger, select View > Layouts >Wide layout • To make it smaller or hide it away, adjust the size and position: uncheck View > Layouts > Layout locked • If you have technical problems, send a private text-chat message to “moderators” and they will try to help

5. How the session will work: audio • Only use your microphone when guided by a moderator • To ask a question, • Raise your virtual hand • When invited to, click on the microphone button to speak • Click on the microphone button again when you have finished • Or, type your question into the chat box and the moderators will ask it for you • Only one person using the microphone at a time otherwise there is an echo • If relevant, use the tick/cross to indicate ‘yes’ or ‘no’ • Feel free to use the emotions available

6. #jiscxcri Any questions? • Asking a question • Raise your virtual hand • When invited to, click on the microphone button to speak • Click on the microphone button again when you have finished • Or, type your question into the chat box

7. Programme drivers • There are 3 main drivers for making it easier for people to find and compare courses: • prospective fee paying students want to know more about the academic experience a course will provide and be able to compare this with other courses; • better informed students are more likely to choose a course that they will complete, and be more motivated to achieve better results; • increased scrutiny by quality assurance agencies and the Government’s requirement for transparency of publicly funded bodies.

8. Programme scope • The programme will support the sector to prepare for the increasing demand for course information, and increase the availability of high-quality, accurate information about part-time, online and distance learning opportunities offered by UK institutions teaching HE by: • funding institutions to make the process and technical innovations necessary to release a structured, machine-readable feed of their course-related information • create a demonstrator aggregator to bring together this course information and enable prospective students to search it.

9. Programme structure This differs from other JISC programmes – 2 stages: • Stage 1: Review and Planning Sept 2011 – 21 Nov 2011 • 95 Institutions, 58 Universities 35 Colleges 2 Institutes • A list of institutions will go on JISC website and link to project web pages you create • Stage 2: Implementation Jan 2012 - Mar 2013 • Between £40-80,000 each project • JISC will select about 80 stage1 implementation plans to go into Stage 2. They will represent a range of states of preparedness. • Implementation plan selection criteria same as normal bid.

10. Programme Outcomes • There will be increased usage of appropriate technology to streamline course data processes leading to: • More standardised, and therefore comparable, course information in a consistent location making discovery easier. • Improved quality and therefore more efficient and effective course data. • Increased ease in finding and comparing courses, especially types of courses that are currently hard to find, such as ones delivered by distance learning. • Institutions are able to make appropriate and informed decisions about their processes for managing course-related data, leading to a reduced administrative data burden, cost-effective working, and better business intelligence.

11. #jiscxcri Any questions? • Asking a question • Raise your virtual hand • When invited to, click on the microphone button to speak • Click on the microphone button again when you have finished • Or, type your question into the chat box

12. Stage 1 Stage 1 Deliverables from Review and Planning • Projects are invited to use the XCRI Self Assessment Framework to review their processes that manage their course data. This will create a readiness review output. These will be anonymised and aggregated to create public baseline measures. • A project implementation plan which includes the production of an XCRI-CAP feed with COOL URI for certain types of courses and other proposed work to be carried out in Stage 2 such as how to improve course data flows and processes within the institution to produce feeds for external agencies and to address national initiatives such as KIS and the HEAR • Templates for Project Plan, Appendix A. Project Budget, Appendix B. Workpackages at: www.jisc.ac.uk/fundingopportunities/projectmanagement.aspx

13. Stage 1 Stage 1: JISC Support • Project Management http://www.jisc.ac.uk/fundingopportunities/projectmanagement.aspx • JISC Infonet: promoting good practice, inspiring innovation with infoKits contain a wealth of 'self-help' material, from simple methodologies to manage projects, risks, change and processes. http://www.jiscinfonet.ac.uk/ • www.xcri.co.uk forum for adding comments, questions • eNewsletter to COURSEDATASTAGE1@JISCMAIL.AC.UK • Course Data Programme support team

14. Support Stage 1: JISC meetings • Regional road show meetings in week commencing 10th Oct • Assembly meeting – organised by projects around a programme theme of their choosing • Taster workshops on various approaches and techniques, such as XCRI-CAP, Service Design and Business Intelligence, Enterprise Architecture • XCRI-CAP Middlesex University course

15. Support Stage 1: Other Support • Software to validate an institution’s test XCRI-CAP feeds will be provided by Spring 2012. Also a proof-of-concept aggregator and discovery service with search functions will also be provided to bring together all the XCRI-CAP feeds, to enable institutions to see how their data will look to prospective students. • HESA Course Definition project , complete end Oct 11 • Connecting with existing communities eg ARC, SROC, HEAR, KIS .... Any others? • Curriculum Design community - design studio http://jiscdesignstudio.pbworks.com/w/page/40489793/Institutional-Approaches-to-Curriculum-Design

16. #jiscxcri Any questions? • Asking a question • Raise your virtual hand • When invited to, click on the microphone button to speak • Click on the microphone button again when you have finished • Or, type your question into the chat box

24. #jiscxcri Any questions? • Asking a question • Raise your virtual hand • When invited to, click on the microphone button to speak • Click on the microphone button again when you have finished • Or, type your question into the chat box

25. Stage 2 Implementation Plans Stage 2 Project Implementation Plans • Jan 2012 – March 2013 Between £40-80,000 • Implementation plans must include the production of a system generated XCRI-CAP feed with a COOL URI of their course provision, especially part time, online/distance, post graduate and CPD. • Approximately 80 institutions will be selected for Stage 2 on the basis of these plans, to represent a range of states of preparedness. • 10 Man days assigned to JISC programme level engagement

26. Implementation plan and Stage 2 deliverables • Complete the JISC template Project (implementation) plan and make sure you factor the listed stage 2 deliverables into Appendix A work plan, and show how the deliverables will emerge from your proposed activities, plus costs in the Appendix B Budget plan • Make your work plan as clear as possible • Mix of narrative and tables/diagram is usually clearest • Include all the requested activities • Who’s doing what, and how does it link to their day job? • Who’s your high-level champion, and how will you work with them in practice? • Include project management and risk assessment • Make sure it’s understandable and unambiguous to someone outside the planning team

27. Stage 2 selection criteria • Fit to programme objectives and overall value to JISC community 25% • Quality of work plan 25% • Engagement with the HE and FE Community 5% • Value for Money 25% • Previous experience of the project team 20%

28. Stage 2 Selection Process • Implementation plans submitted - Mon 21 November • Allocation of markers – 22 November • Notification to markers – 23 November • Deadline for marks – 1 December • Summary of marks and comments – 7 December • Recommendation paper to panel – 9 December • Selection panel – 13 December • Confirmation of panel decision – by 16 December • Notify successful projects – w/c 19 December • Projects start – early-mid January 2012

29. Stage 2 Deliverables • Stage 2 Project management WP include: • Project plan, six-monthly interim reports, a final report and a completion report. • A regularly-maintained blog or wiki which can be consumed as an RSS feed. • A system-generated standard course feed for agreed types and number of courses. • Email to XCRI@JISC.AC.UK • If you don’t get an email confirmation, contact r.drysdale@jisc.ac.uk • Include the name of the lead institution in the subject line of the email • Submit your Stage 2 bid before the deadline, 12:00 Wednesday 21st Nov 2011. Late bids will not be considered.

30. Important dates • Deadline for Stage 2 submission: 12:00 noon UK time Monday 21st November 2011 • Projects will need to start from Mon 12th January 2012 and end before March 2013 • Stage 2 start up meeting Fri 27th Jan 2012 CC-BY h.price@jisc.ac.uk

31. #jiscxcri Any questions? • Asking a question • Raise your virtual hand • When invited to, click on the microphone button to speak • Click on the microphone button again when you have finished • Or, type your question into the chat box

32. #jiscasess Thank you for participating in Stage 1 of the Course Data programme For any further queries please contact: Ruth Drysdale r.drysdale@jisc.ac.uk Rob Englebright r.englebright@jisc.ac.uk Laura Holloway l.holloawyjisc.ac.uk