1 / 14

Request for Proposal

Request for Proposal. Objectives. Understand the Request for Proposal (RFP) process within BidBuy Understand related definitions Create a Requisition Create a Bid Award Contract Create a Purchase Order. What is a Request for Proposal?. Solicitation to request proposals from vendors

albert
Download Presentation

Request for Proposal

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Request for Proposal

  2. Objectives • Understand the Request for Proposal (RFP) process within BidBuy • Understand related definitions • Create a Requisition • Create a Bid • Award Contract • Create a Purchase Order

  3. What is a Request for Proposal? • Solicitation to request proposals from vendors • To procure goods & services that include complex requirements. • To include technical and functional approach, pricing, etc.

  4. Definitions • Concession • A contract where the concessionaire pays a portion of its proceeds to the State.

  5. Process Steps

  6. RFP Leasing Process Flow

  7. Concession Example • Farmers’ Market Concession • Request for Proposal for operation of a Farmers’ Market.

  8. Log Into BidBuy • Go to BidBuy at https://train.bidbuy.illinois.gov/bso/ • To login, enter your Login ID and your Password • Click Login

  9. Create Open Market Requisition Step 1: Click Documents > Requisitions > New Step 2: Complete Tabs Step 3: Submit Requisition for Approval

  10. Process and Publish Bid Step 1: Convert Requisition to Bid Step 2: Review and update tabs Step 3: Submit Bid for Approval and Send

  11. Open Bid and Add Vendor Quotes Step 1: Open Bid and select Bid Tab Step 2: Add Quotes

  12. Bid Award, NOA, PPB Step 1: Tabulate Bid, Add Attachments, and Submit for Approval Step 2: Create Bid Amendment to attach Notice of Award (NOA) Step 3: Create Bid Reminder to Notify PPB

  13. Process Purchase Order Step 1: Convert to PO Step 2: Add Missing Info & Update Tabs Step 3: Submit for Approval and Send Step 4: Create Change Order • Enter Contract Executed Date • Attach Contract

  14. Closing

More Related