Tips on doing business with the Louisville District Corps of Engineers

1. Marilyn W. Lewis, P.E. Asst Chief, Engineering Division Louisville District Tips on doing business with the Louisville District Corps of Engineers

2. Do your homework! Get to know us. Tip #1

3. Engineer Commands (ENCOMs) CENTRALLY FUNDED PROJECT FUNDED “Self-leveling” Workforce based on Workload 580 Soldiers Contractors execute 65% of architect-engineer services & 100% of construction ~10,000 Personnel ~24,000 Personnel US Army Corps of Engineers HQ CIVIL WORKS $6.7 B MILITARY PROGRAMS $16.1 B 9 Divisions 45 Districts US Army Corps of Engineers, Louisville District

4. Where We Are HQUSACE Humphreys Engineer Center Support Activity (FOA) * Denotes Alignment with a Combatant Command Pacific Ocean Division * South Pacific Division Mississippi Valley Division North Atlantic Division* South Atlantic Division * Great Lakes and Ohio River Division Southwestern Division * Northwestern Division Kansas City Fort Worth Albuquerque Vicksburg Charleston Baltimore Alaska Buffalo Omaha Galveston Memphis New England Far East Jacksonville Los Angeles Portland Chicago Norfolk Little Rock New Orleans Sacramento Honolulu Mobile Detroit Seattle Tulsa St Paul New York Japan Savannah San Francisco Huntington Walla Walla Rock Island Philadelphia Wilmington Louisville Europe St Louis Nashville Gulf Region Division (Iraq) North Central South Pittsburgh Afghanistan Engineer Research and Development Center (7 Labs) Finance Center (FOA) Marine Design Center (FOA) Institute for Water Resources (FOA) 249th Prime Power Battalion (FOA) Huntsville Engineering and Support Center TransAtlantic Programs Center US Army Corps of Engineers, Louisville District

5. Louisville District Team • 5 Military Officers • 1,100 Civilians • ISO Certified Quality Management System • Both Military and Civil Works Mission Focus US Army Corps of Engineers, Louisville District

6. Europe (Germany) USACE Military Programs Divisions & Districts Great Lakes & Ohio River Seattle North Atlantic Portland Alaska (Anchorage) Northwestern Far East (Korea) Japan NewYork Sacramento Omaha Cincinnati Baltimore San Francisco Louisville Pacific Ocean Norfolk KansasCity South Pacific Albuquerque Tulsa Atlanta South Atlantic Los Angeles Little Rock Savannah Fort Worth Honolulu Dallas Southwestern Mobile LEGEND: Division/Regional HQ location Division boundary District location District boundary State boundary Centers Transatlantic Programs Center (Winchester, VA) Engineering and Support Center (Huntsville, AL) HTRW CX (Omaha NE) US Army Corps of Engineers, Louisville District

7. Louisville District Area of Operations US Army Corps of Engineers, Louisville District

8. Louisville DistrictMilitary Program 12 Army 5 Air Force 6 BRAC 5 DOD US Army Corps of Engineers, Louisville District

9. CECIL M. HARDEN ROUGH RIVER CARR CREEK Louisville DistrictCivil Works Program SALAMONIE J. EDWARD ROUSH MISSISSINEWA CLARENCE J. BROWN OH IN CAESAR CREEK BROOKVILLE CAGLES MILL WEST FORK MILL CREEK MONROE IL WILLIAM H. HARSHA RIVER MARKLAND L&D 20 Lake Projects T 8 Kentucky 8 Indiana 4 Ohio PATOKA RIVER WABASH CANNELTON KY McALPINE L&D NEWBURGH L&D T € OHIO T JOHN T. MYERS CAVE RUN TAYLORSVILLE T T L&D Louisville 10 Locks & Dams T 1 T L&D 52 T 8 Ohio River 2 Green River T 2 NOLIN L&D 53 T T BUCKHORN GREEN RIVER OLMSTED L&D SMITHLAND L&D BARREN RIVER TENN US Army Corps of Engineers, Louisville District

10. Who’s Who • Linda Hunt-Smith, SADBU Coordinator • Bruce Murray, PE, Chief Engr Div • Marilyn Lewis, PE, Asst Ch, ED/Ch, Envr Br • Shelton Poole, Chief, Compliance Section • Marty Wahking, Chief, Envr Engr Section • Ken Besser, PE, Chief, A/E Mgnt Br • Rosemary Gilbertson, PE, Chief Army/AF Sec • Gerard Edelen, PE, Chief Reserves Section US Army Corps of Engineers, Louisville District

11. Society of American Military Engineers (SAME) Mission:Topromote and facilitate engineering support for national security by developing and enhancing relationships and competencies among uniformed services, public and private sector engineers, and related professionals.http://www.same.org US Army Corps of Engineers, Louisville District

12. Surf the web. Tip #2

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17. Understand the opportunities. Tip #3

18. Louisville District FY 07 MILCON Program $553.0M, 44 Projects Army Reserve 17 Projects $213.4M (38.6%) DOD 5 Projects $48.2M (8.2%) Air Force 3 Projects $31.7M (5.8%) Air Force Reserve 8 Projects $51.9M (9.5%) Army 11 Projects $207.8M (37.9%) US Army Corps of Engineers, Louisville District

19. Louisville DistrictFY 07 BRAC Program $819M AF Reserve $41M Army Reserve $570M Air Force $33M Army $175M US Army Corps of Engineers, Louisville District

20. Louisville District FY 07 Military Environmental Program Current Program $40M BRAC Legacy $5.6M (14%) FUDS $18.7M (47%) EQ $3.5M (9%) BRAC 05 $0.3M (1%) IRP $11.9M (30%) US Army Corps of Engineers, Louisville District

21. Louisville District FY 07 Civil Works Program Total Estimated Program $296.4M US Army Corps of Engineers, Louisville District

22. FY 07 Louisville District Programs Totals ~ $1.7B MILCON = $553M Environmental = $40M BRAC = $819M Civil Works = $296M US Army Corps of Engineers, Louisville District

23. Total Study/Design Work Total Program ~ $1.7B Construction/Remediation ~ $1.6B equals Amount available for Study/Design ~ $100M US Army Corps of Engineers, Louisville District

24. How do we decide how work gets done? • Formal Acquisition Strategy Meeting (ASM) • District in-house forces get 1st choice • Preference given to LRL IDIQ contracts • Other contract sources may be consulted • Small business goals are considered US Army Corps of Engineers, Louisville District

25. Contract vs In-House Percentage ProgramA/EI-H MILCON ~ 75% ~ 25% Environmental ~ 90% ~ 10% Civil Works ~ 35% ~ 65% US Army Corps of Engineers, Louisville District

26. Small Business Forecast (FY 2007) TOTAL DISTRICT BUSINESS - $1.333B US Army Corps of Engineers, Louisville District POC: Linda Hunt-Smith 3 NOV 06

27. Let us talk. Listen carefully to what we have to say. Tip #4

28. How does the A/E selection process work? • Follow the Brooks Act • Advertise in the FedBizOps • Require SF 330 • Selection Board members are all registered professionals • Board Chairman will be a Section or Branch Chief US Army Corps of Engineers, Louisville District

29. What are we looking for in Selection Process? • Qualified and capable firm • Address all criteria • Fully articulate your approach • Relevant experience is key • Fully address any weaknesses • Past performance will be important US Army Corps of Engineers, Louisville District

30. Don’t expect me to be a one person selection panel. Tip #5

31. Why not sole source? • Sole source allowed in certain SB categories (i.e. 8a) • Not fair to those who competed & won • Circumvents the selection process • Bypasses annual acquisition planning process • Contrary to Brooks Act US Army Corps of Engineers, Louisville District

32. Execute, Execute, Execute! Tip #6

33. The Bottom Line • Difficult negotiations are not a good way to start • Schedule and budget are important • Corps does no technical review • Product quality is critical • Accurate cost estimates are expected • Design within cost limitations US Army Corps of Engineers, Louisville District

34. Bad performance appraisals are the death sentence. Tip #7

35. Your reputation precedes you • Appraisals kept for up to 6 years • Performance appraisals always checked • Exceptional appraisals are noted • Bad performance is not tolerated • Utilizing new electronic system • A/E can concur or nonconcur on ratings US Army Corps of Engineers, Louisville District

36. We are committed to small business but not at the expense of success. Tip #8

37. Let’s both be successful • Contractors help us with peak workload • Educate yourself on our work flow • Be prepared for slow periods • Have a backup plan for heavy workload • Tell us when we give you too much US Army Corps of Engineers, Louisville District

38. Don’t stop with getting a contract award. Find your own work. Tip #9

39. What can you do? • Visit potential clients • Get to know our clients’ business • Ask what “keeps them up at night” • Study the money • Don’t forget your subcontractors US Army Corps of Engineers, Louisville District

40. Avoid missteps and mistakes! Tip #10

41. Please understand where I sit • The Corps works on a reimbursable basis • We get numerous requests for A/E visits • We attempt to share information in an efficient manner • Annual Open House • SAME meetings • Seminars for KEC • Don’t plan to visit everyone in the office US Army Corps of Engineers, Louisville District

42. Gate lifter Henry M. Shreve in Louisville, Ky. Serving the Army and the Nation http://www.lrl.usace.army.mil US Army Corps of Engineers, Louisville District US Army Corps of Engineers, Louisville District US Army Corps of Engineers, Louisville District