Microsoft Office 2003- Illustrated Brief

Microsoft Office 2003- Illustrated Brief Getting Started with Windows XP

Objectives • Start Windows and view the desktop • Use the mouse • Start a program • Move and resize windows • Use menus, keyboard shortcuts, and toolbars Getting Started with Windows XP Unit A

Objectives • Use dialog boxes • Use scroll bars • Use Windows Help and Support Center • Close a program and shut down Windows Getting Started with Windows XP Unit A

Unit Introduction • Microsoft Windows is an operating system that controls: • The operation of computer • The display of information on your screen • Programs you run on your computer • Windows helps you save and organize the results of your work as files • Files are electronic collections of data, each with its own unique filename Getting Started with Windows XP Unit A

Unit Introduction (cont.) • Windows also coordinates the flow of information among the programs, printers, storage devices, and other components, of your computer system, as well as among other computers on a network • Icons in Windows are small pictures that are meaningful symbols of the items they represent • You will also use rectangular-shaped work areas, known as windows Getting Started with Windows XP Unit A

Starting Windows and Viewing the Desktop • The desktop is where you can organize all the information and tools you need to accomplish your computer tasks • On the desktop, you can access, store, share and explore information on a computer, a network, or on the Internet • When you start Windows for the first time, the default settings are used, which are preset by the operating system Getting Started with Windows XP Unit A

Starting Windows and Viewing the Desktop (cont.) Icon • Turn on your computer and monitor • Windows automatically starts and displays the desktop, or a logon screen where you must enter a password, then press [Enter] Desktop background Taskbar Start button Quick Launch toolbar Getting Started with Windows XP Unit A

Starting Windows and Viewing the Desktop (cont.) • Elements of a typical Windows desktop: Getting Started with Windows XP Unit A

Windows XP provides a seamless connection between the desktop and the Internet with Internet Explorer (IE) IE is an example of a browser, a program designed to access the World Wide Web (aka the Web, or WWW) You can access IE from the Start menu, or by clicking its icon on the desktop or on the Quick Launch toolbar You can use it to access Web pages and to place Web content on the desktop Accessing the Internet from the Desktop Getting Started with Windows XP Unit A

Using the Mouse • A mouse is a handheld input or pointing device that you use to interact with your computer • Input, or pointing, devices come in many shapes and sizes Mouse with left and right buttons Intellimouse Trackpoint Touchpad Trackball Getting Started with Windows XP Unit A

Using the Mouse (cont.) Right mouse button • A typical mouse has two buttons, although yours may differ: • Left button: used to select text or click icons • Right button: used to open a shortcut menu Left mouse button Selected icon Pointer positioned over icon Shortcut menu Getting Started with Windows XP Unit A

Using the Mouse (cont.) • A mouse pointer is a small symbol that indicates the pointer’s relative position on the desktop • To move the mouse pointer, locate it on the desktop, then move the mouse to reposition the mouse pointer where you want it • Basic mouse pointer shapes include: Getting Started with Windows XP Unit A

Using the Mouse (cont.) • Basic mouse techniques include: Getting Started with Windows XP Unit A

Starting a Program • Clicking the Start button on the taskbar opens the Start menu, which lists submenus for a variety of tasks: Getting Started with Windows XP Unit A

Starting a Program (cont.) Submenu Arrow indicates submenu • Windows XP comes with several built-in programs called accessories, such as WordPad • To Start WordPad: • Click the Start button on the taskbar • Point to All Programs • Point to Accessories • Click WordPad Click to open WordPad Getting Started with Windows XP Unit A

Customizing the Start Menu • You can change the way the Start menu looks and behaves, including making it have the look and feel of previous Windows versions (called Windows Classic) • To customize the Start menu: • Click the Start button on the taskbar, then click Control Panel • In the Control Panel, click switch to Classic View if necessary, then double-click the Taskbar and Start Menu icon Getting Started with Windows XP Unit A

Moving and Resizing Windows • You can open more than one window or program at a time • You can identify a window by the title bar, which shows the program and filename if applicable • Each window has a border that you can use to resize it and buttons to maximize or minimize it • The desktop can get cluttered, so you need to organize it by resizing or moving windows Getting Started with Windows XP Unit A

Moving and Resizing Windows (cont.) • To resize a window using buttons, click the appropriate button in the upper-right corner of the window. To make it: • An icon on the taskbar, click the Minimize button • Fill the screen, click the Maximize button • Return to its previous size, click the Restore button • Closed, click the Close button Getting Started with Windows XP Unit A

Moving and Resizing Windows (cont.) • To move a window, position the mouse pointer over the title bar, click the left mouse button, then drag the window to the new location • To resize a window using the mouse: • Position the pointer over an edge or a corner of the window until the pointer becomes a double-sided arrow • Click the left mouse button, then drag in the direction you want to resize the window Getting Started with Windows XP Unit A

Some programs contain two sets of sizing buttons: To see the contents of more than one window at a time, open the desired windows, right-click a blank area on the taskbar, then click one of the tiling options More About Sizing Windows The bottom set controls the window for the file with which you are working The top set controls the program window Getting Started with Windows XP Unit A

Using Menus, Keyboard Shortcuts, and Toolbars • A menu is a list of commands that you use to accomplish certain tasks • A check mark or bullet mark indicates that a feature is enabled • To disable a checked feature, click the command again • To disable a bulleted feature, select another command • Typical menu items include: Getting Started with Windows XP Unit A

Using Menus, Keyboard Shortcuts, and Toolbars (cont.) • A keyboard shortcut lets you press a button or combination of buttons to perform a task or navigate through a menu or dialog box • For example, press [Ctrl][C] to copy selected text in a document • On a menu, keyboard navigation indicators, underlined letters in a command name, can be used instead of the mouse to select items • For example, press [Alt][V] to open the View menu, then press [T] to open the Toolbars submenu Getting Started with Windows XP Unit A

Using Menus, Keyboard Shortcuts, and Toolbars (cont.) • A toolbar is a set of buttons usually positioned below the menu bar • When you position the pointer over a button, a ScreenTip often appears displaying the button name • Toolbar buttons offer a method for executing menu commands; instead of clicking the menu and then the menu command, you click the button for the command Getting Started with Windows XP Unit A

Using Dialog Boxes • A dialog box is a window that opens when you choose a menu command that needs more information before the program can carry out the command you selected • Dialog boxes: • Open in other situations as well, such as when you open a program in the Control Panel • May contain tabs at the top that separate options into related categories • Can be closed by clicking OK to accept all of your changes, or by clicking Cancel so that the original settings remain intact Getting Started with Windows XP Unit A

Using Dialog Boxes (cont.) • A sample dialog box: Check box Tab Spin box Command button Option button Text box Getting Started with Windows XP Unit A

Using Dialog Boxes (cont.) • Typical items in a dialog box: Getting Started with Windows XP Unit A

Using Scroll Bars • Scroll bars are vertical and horizontal bars that that you click and drag so you can view the additional contents of a window Up scroll arrow Horizontal scroll bar Vertical scroll box Down scroll arrow Getting Started with Windows XP Unit A

Using Scroll Bars (cont.) • You can use scroll bars to: Getting Started with Windows XP Unit A

Using Windows Help and Support Center • The Help and Support center provides guidance on many Windows features, including detailed steps for completing procedures, definitions of terms, lists of related topics, and search capabilities • Help and Support is like a book stored on your computer, with a table of contents and an index to make finding information easier • You can access context-sensitive help, which is help specifically related to the task you are doing Getting Started with Windows XP Unit A

Using Windows Help and Support Center (cont.) Search text box • To use Help and Support: • Click the Start button on the taskbar, then click Help and Support • The Help and Support Center window opens • In the Search text box, type the search criteria, then press [Enter] Links for popular topics Getting Started with Windows XP Unit A

Using Windows Help and Support Center (cont.) • To use Help and Support (cont.) • A search pane opens, displaying results from the search in three areas: Suggested Topics, Full-text Search Matches; Microsoft Knowledge Base • Click a topic; help information for this topic appears in the right pane Right pane displays help on the topic you select Search results Getting Started with Windows XP Unit A

Using Windows Help and Support Center (cont.) • Click the buttons on the Help toolbar to: • Navigate back and forth between Help topics you have visited • Add a topic to the Favorites list so you can return to it later Getting Started with Windows XP Unit A

To get help on a specific Windows program Click Help on the program’s menu bar OR Click the Help button in the upper-right corner of a dialog box, then click the mouse pointer on the item for which you need additional help Other Forms of Help Getting Started with Windows XP Unit A

Closing a Program and Shutting Down Windows • When you are finished working on your computer, you need to make sure you shut it down properly • Shutting down the computer properly prevents loss of data and problems restarting Windows • Shutting down involves several steps: • Saving and closing all open files • Closing all open windows and programs • Shutting down Windows • Turning off the computer Getting Started with Windows XP Unit A

Closing a Program and Shutting Down Windows (cont.) • To close a program: • Click the Close button in the upper-right corner of the window OR • Click File on the menu bar, then click Close or Exit Getting Started with Windows XP Unit A

Closing a Program and Shutting Down Windows (cont.) • To shut down the computer: • Click the Start button on the taskbar, then click Turn Off Computer • In the Turn Off Computer dialog box, click Turn Off to exit Windows and shut down your computer • If you see the message “It’s now safe to turn off your computer,” turn off the computer and the monitor Getting Started with Windows XP Unit A

Closing a Program and Shutting Down Windows (cont.) • Turn off options: Getting Started with Windows XP Unit A

Logging off is used when you want to change users quickly You can choose to switch users, which logs off the current user and allows another user to log on or simply log off Windows shuts down partially When a new user logs on by clicking a user name and entering a password, Windows restarts and the desktop appears as usual The Log Off Command Getting Started with Windows XP Unit A

Microsoft Office 2003- Illustrated Brief