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Time and Career Management

Time and Career Management. Chapter 4 Human Relations. Time Management Procrastination:. Procrastination Help With Ellen DeGeneres - YouTube. First Time Management Roles. Here’s the Situation.

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Time and Career Management

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  1. Time and CareerManagement Chapter 4 Human Relations

  2. Time ManagementProcrastination: Procrastination Help With Ellen DeGeneres - YouTube

  3. First Time Management Roles

  4. Here’s the Situation • As a new manager, you’re overwhelmed with the amount of things you’ve got to keep track of, i.e., business meetings, events, company picnic, evaluations, deadlines from upper management. • You’ve always kept a calendar, but it just seems that you can’t keep up with all of the many tasks you’ve got to do. • You’ve decided to brainstorm suggestions with a colleague and come up with some viable systems that might work. • What did you come up with?

  5. Self Assessment • On Page 100, you are to do a self-assessment regarding Time Management Techniques. • When you are done, we will discuss. You have 10 minutes.

  6. *Time Log Assignment Time log: a daily diary that tracks activities and enables one to determine how time is utilized. Questions to use in analyzing your time logs • How do you spend most of your time? • Identify areas where you are spending too much time. • Identify areas where you are not spending enough time. • Identify major interruptions. How can you eliminate them? • Identify tasks you are performing that you need not be doing or that can be delegated. • How much time is controlled by our boss, your employees, others? How can you gain more control of your time? • Look for crisis situations. How can they be eliminated? • Look for patterns, habits, tendencies. How can you change them to your advantage? • Determine how you can manage your time more efficiently. * See Blackboard for Details

  7. SO WHY AREN’T I GETTING BETTER GRADES????

  8. Priority Determination Priority: the preference given to one activity over another. • Priority determination questions • Do I need to be personally involved? • Is the task my responsibility or will it affect the performance or finances of my department? • Is quick action needed?

  9. Why planning is so fundamental…

  10. Prioritizing To-Do Lists • On Page 95, you are to complete the Prioritizing To-Do List Activities. • When you are done, we will discuss. You have 7 minutes.

  11. Time Management System • Four major parts 1. Priorities 2. Objectives 3. Plans 4. Schedules • Time management steps Step 1. Plan each week Step 2. Schedule each week Step 3. Schedule each day Note: The simpler the system – The better!

  12. Tools

  13. Checklist Pads Checklist Pads - Purchase On-line

  14. Unique Checklists for Listmakers

  15. Critical Incident Diary • A Critical Incident Diary (CID) should be kept at all times by employees, no matter what their station or position in the company. • From a legal standpoint, a CID is your key to documentation!!! • Benefits: • Any disputed actions or inactions taken during a day • Consistent reporting • CYA of information • Things to keep: • Daily work schedule Discussions/Conversations • Phone calls TIMES • Important meetings

  16. HORDING… and it’s effects on relationships….

  17. Relationships become Impaired! http://www.youtube.com/watch?v=GCfpT5oB6Fk

  18. Causes??? http://www.mayoclinic.com/health/hoarding/DS00966/DSECTION=causes

  19. HORDING REALITIES… You don’t own things…. Things own you!

  20. WHEN THINGS GET IN THE WAY… Check List: • Does this item serve me or am I serving it? • Does it have a purpose? Is it personal, i.e., a photo? • Do I have more than one of this item? • Do I keep moving this item around the room? • What is required of me to have it? Space? Freedom? • When was the last time I used this item? 6 months? 1 year? • Do I see a use for it in the future? When? Where? • If I discarded this item, will I miss it ? Why or why not? • Could I give this item to Goodwill? Charities? Etc. If no, why not? • Can someone else that I know, use this item? • Why am I still hanging on to this??? • Given 6 months from now, could I let this go?

  21. CAREER MANAGEMENT

  22. Career Stages • The 20s—Getting started. • The 30s—Develop management expertise • The 40s and 50s—Potential has become clear. • The 60s and 70s—Preparation for retirement.

  23. E-Mail Etiquette When responding to E-mail: • Keep your response short if at all possible. • Make sure you re-read your response, looking for grammar, spelling, etc. • Make sure that the reader would be able to understand exactly what you’re written. Clarity is key! • Never “flame” anyone! If you can’t say something nice, for goodness sake, don’t write it!!! • Make sure your e-mail reflects who you are. Don’t have an e-mail that would be embarrassing to read! • Your e-mail address should be professional!

  24. WHEN DOES SPELLING COUNT?

  25. You can tell a lot about someone…

  26. Grammar AND Punctuation!

  27. Career Planning and Development Career planning: the process of setting career objectives and determining how to accomplish them. Career development: the process of gaining skill, experience, and education to achieve career objectives. You must take responsibility for your career, and develop a career plan. Career Planning Model: Step 1. Self-assessment Step 2. Career preferences and exploration Step 3. Set objectives Step 4. Develop a plan Step 5. Control

  28. Getting a Job • Develop a realistic career plan. • Resume and cover letter • Neat, no errors or mistakes • Single page letter and resume unless you have extensive experience. • Structure depends on you experience. • Good eye appeal. • Research • Where to send the resume. • Use personal contacts (networking). • Interview • Dress appropriately. • Be a few minutes early. • Answer questions fully and with consideration. • Thank the interviewer for the opportunity to discuss your qualifications.

  29. Getting Raises and Promotions • Be a top performer at your present job. • Finish assignments early. • Volunteer for extra assignments. • Keep up with the latest technology. • Develop good human relations with important people in the organization. • Know when to approach your boss. • Be polite. Say thank you both verbally and in writing. • Never say anything negative about anyone. • Be approachable. • Make effective presentations. Get training in public speaking, if necessary.

  30. Career Paths Career path: a sequence of job assignments that lead to more responsibility, with raises and promotions. • Keep a critical incident file about your contributions and achievements. • Ask for a raise or promotion during the performance appraisal process. • To keep on your career path, Job shock: occurs when the employee’s expectations are not met.

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