JOB DESCRIPTIONS: 101

1. JOB DESCRIPTIONS: 101 CSRMA California Sanitation Risk Management Authority

2. WHAT IS A JOB DESCRIPTION? A written statement that details the elements of a job including the job duties, knowledge/skills/abilities, physical demands and work environment.

3. ELEMENTS OF OF A JOB DESCRIPTIONS • General information (job title, department, employer name, work schedule, etc.) • Minimum Qualifications • Essential Functions/Marginal Functions • Detailed Physical Demands • Machines & Tools • Special Environment

4. USES OF JOB DESCRIPTIONS • Hiring/Compensation/Performance Evaluations • Training • Post-offer/Fitness-for-Duty Examinations • Workers’ Compensation • ADA/FEHA Accommodation

5. BENEFITS OF JOB DESCRIPTIONS • Improve planning, training and communication with clearly defined positions • Ensure the Employer’s “voice” is represented at all employees’ medical appointments (WC, fitness-for-duty, etc.) • Proactively address return-to-work issues • Protect against ADA & FEHA litigation

6. ESSENTIAL vs. MARGINAL FUNCTIONS Essential Functions: Job duties that are fundamental to the job Marginal Functions: Job duties that are commonly performed by an employee in the position, but are not considered fundamental to the job.

7. ESSENTIAL OR MARGINAL?slide 1 of 3

8. ESSENTIAL OR MARGINAL?slide 2 of 3

9. ESSENTIAL OR MARGINAL?slide 3 of 3

10. PHYSICAL DEMANDS: Core Demands Standing Walking Sitting Kneeling Crouching/Squatting Crawling Laying on Back/Stomach Climbing • Cannot be performed in conjunction with each other • Total core demand hours must equal total work hours

11. PHYSICAL DEMANDS: Upper Extremity Use Reaching • Below Shoulder Level • At Shoulder Level • Above Shoulder Level Pushing Pulling • Each can be performed with the dominant arm, non-dominant arm, or bilaterally

12. PHYSICAL DEMANDS: Hand Use Twisting Wrist(s) Bending Wrist(s) Simple Grasping Power Grasping Fine Manipulation • Often performed in conjunction with grasping or fine manipulation • Each can be performed with the dominant hand, non-dominant hand, or bilaterally

13. PHYSICAL DEMANDS: Body/Torso Use Twisting/Rotating • Waist • Neck Bending • Waist • Neck • Can be repetitive, periodic or prolonged • Twisting & bending of the neck are often within normal body mechanics to aid visually

14. PHYSICAL DEMANDS: Lifting/Carrying Lifting Carrying • Lifting generally only takes seconds, while carrying may be for longer durations. • It is easy to overlook light carrying such as carrying a clipboard around a work site, but it is important to include it in the job description

15. CSRMA JOB DESCRIPTION TOOLS Job Description Library • 30 “generic” job descriptions • Can be used as-is or modified • Comprehensive format Job Description Builder • Six Excel spreadsheets • Up to 100 tasks per department • Highly customizable • Less detailed format

16. JOB DESCRIPTION LIBRARY • Developed with four different agencies • As detailed as possible without being too specific to accommodate different types of Agencies • Fully editable Microsoft Word documents

17. JOB DESCRIPTION BUILDER • Build job descriptions from a database of job tasks, knowledge/skills/abilities, machines/tools and special environment • Assign percentages to each task to identify breakdown of tasks performed on an average day • The Builder automatically calculates the overall physical demands

18. HOW TO REVIEW A JOB DESCRIPTION FOR A WC CLAIM TITLE BLOCK: • Confirm or enter employee specific information: name, date of injury, etc. • Confirm or enter the number of work hours per day & week

19. HOW TO REVIEW A JOB DESCRIPTION FOR A WC CLAIM JOB DUTIES: • Review essential and marginal functions with EE • If EE has restrictions, determine which functions the EE cannot perform • Discuss accommodations

20. HOW TO REVIEW A JOB DESCRIPTION FOR A WC CLAIM PHYSICAL DEMANDS: • Refer to physical demands in conjunction with essential/marginal functions to help determine whether EE can perform task with or without accommodation

21. HOW TO REVIEW A JOB DESCRIPTION FOR A WC CLAIM SPECIAL ENVIRONMENT: • If EE has restrictions against certain environments (confined spaces, extreme temperatures, etc.) determine which job duties employee is precluded from.

22. HOW TO REVIEW A JOB DESCRIPTION FOR A WC CLAIM MACHINES/TOOLS: • If EE has restrictions against certain machines or tools (such as vibrating equipment) determine which job duties employee is precluded from.

23. ADDITIONAL SUPPORT When to obtain additional support: • Catastrophic claims • Serious claims with high lost time potential • Permanent disability accommodation issues Contact Bragg & Associates

24. QUESTIONS?