Ladder Faculty

1. Ladder Faculty Appointments and Advancements

2. Agenda- Day 1 • General Review • The Recruitment Process • The Review Process • Appointment Cases

3. Academic Personnel Contacts ViktoriyaFilippova, Sr. Analyst x5428 viktoriya.filippova@ucsb.edu Physical Sciences, Bren, Engineering Karen Moreno , Sr. Analyst x5429 karen.moreno@ucsb.edu Social Sciences, Education, Creative Studies, Humanities and Fine Arts

4. Additional Contacts Deans Offices – first point of contact for questions Office of International Students and Scholars (OISS) – for visa related issues for new hires

5. General Review and Information • Ranks and Steps • Salary Scales • Lecturers SOE

6. Salary scales • Years at rank and step • Overlapping steps • Off-scale, Above Scale

7. Ranks, Steps, and Normal periods of service ASST PROF ASSOC PROF PROFESSOR (8 year limit, (6 years normal, (indefinite, tenured) non-tenured) tenured) NormalNormal Normal Stepperiod of serviceStepperiod of serviceStep period of service I 2 (not used at UCSB) II 2 III 2 IV 2 V 2 (overlapping step) I 2 VI 2 (not used at UCSB) II 2 III 2 IV 3 (overlapping step) I 3 V 3 (not used at UCSB) II 3 III 3 IV 3 V 3 VI 3 II 3 VIII 3 IX 4

9. Lecturer SOE series • Similarity to Ladder Rank • Salary scales • PSOE covered by union if less than 100%

11. The Recruitment Process • FTE • Affirmative Action • The Search Process

12. FTE • Annual Call • EOR • Changes in FTE already granted

13. Open Recruitment • Background: • Federal contractor so must comply with federal laws prohibiting discrimination and requiring an Affirmative Action Program. • APM-035 Affirmative Action and Non-discrimination in Employment. • Open Recruitment Policy: • Required for any position at 50% time or more and for more than one year (RB VII-1)

14. Open Recruitment (Search) Process • Form departmental search committee • Compose an ad and submit Recruitment Packet, Part 1 (VII-4) with required attachments to EO Office and Dean for approval. Make sure ads and documentation are sufficient for possible non-resident hires. • Create recruitment on UC Recruit. • Complete the Applicant Evaluation Summary and Part 2 of the Recruitment Packet. Submit for appropriate approvals. • Screen applicants and select finalists to be brought to campus for interviews. • Prepare the hiring proposal; Part 3 of the Recruitment Packet. Submit for signatures and forward with appointment case.

15. Exemptions and Exceptions Faculty Recruitment • Exemptions to Open Recruitment Policy (VII-1, IV) • None for ladder faculty • Exception to Open Recruitment Policy (VII-1, V) • Spousal/Domestic Partner Employment • Unanticipated opportunities

16. References for Faculty Recruitment • Red Binder, section VII-4 “Procedures for Recruitment of Ladder Rank Faculty and Equivalent” • “Academic Recruitment Packet” Available on the download forms section of AP web site • Questions about Open Recruitment: Office of Equal Opportunity lia.cabello@oeosh.ucsb.edux3294 • Personnel Analyst in Academic Personnel Office or Dean’s office.

17. The Review Process • Appointment case review process • Reviewing agencies • Authority delegation • Deadlines

18. Appointment Case Review Process

19. Reviewing agencies • Dean • CAP • Make up of committee • Role in the review of an appointment • Ad Hoc • Make up of committees • Role in the review of an appointment • Confidentiality

20. Appointment Approval AuthorityRB I-1 Title requestedAuthority Assistant Professor II, III, including Dean Acting titles Other Assistant Professor Associate Vice Chancellor Associate Professor, Professor Chancellor Lecturer PSOE Dean Lecturer SOE, Sr. Lecturer SOE Chancellor

21. DeadlinesRB I-14 • Internal • UC: April 1 • AAU: April 30 • Competing offers

22. The Appointment Case • Contents of a case • Departmental recommendation • External letters • Other items in the case • Items to forward that aren’t part of the case

23. Contents of an Appointment CaseDocuments to be submitted by the Chair (RB I-15) • Departmental Letter • External Letters • CV • Biography form • Publications • Start-up request • Recruitment Packet

24. Departmental recommendation • Voting rights • Evaluation of all review areas • Joint or affiliated appointments • Minority opinion letters • Chair’s confidential letters

25. Rank, Step & Salary recommendation • Rank and step based on record • Salary based on record plus market (current salary, competing offers) • Intercampus recruitment limits

26. External LettersRB I-46, I-49, I-50, I-51 • Sample letters • Placement files • Confidentiality statement • Materials sent to reviewers • List of evaluators • No identification

27. Additional items in the case • CV • UCSB Biography form • Publications • Other supporting documentation

28. Other items to forward with the appointment case • Recruitment Packet • Faculty Enrichment request • Correspondence • Start-up requests

29. Start-up ItemsRB I-18 • Equipment • Recruitment Allowance • Removal • Space renovation • Summer salary • Other (research funds etc) • MOP loans • For purchase housing • Rental housing

30. Once a decision is made • Department and College informed, CAP cc’d on letter • Offer letter is sent to the candidate from the Chancellor or EVC • Dean or Chair communicates start-up and other items • Candidate accepts • Department does hire paperwork, enters into PPS. • Becomes an employee and has future advancements • Candidate declines • Department either goes to a second candidate, reopens search, or puts search on hold

31. Ladder Faculty Appointments and Advancements

32. Agenda- Day 2 • Advancement eligibility • Types of cases • Case preparation

33. Eligibility • “Normal” eligibility • Off-scale salaries • Time off the clock • Other eligibility issues

34. “Normal” eligibilityRB I-30 • Based on the salary scales and APM • Years at step vs. years since last review vs. years since last salary increase

35. ASST PROF ASSOC PROF PROFESSOR Normal Normal Normal Stepperiod of serviceStep period of serviceStep period of service II 2 III 2 IV 2 V 2 I 2 II 2 III 2 IV 3 I 3 II 3 III 3 IV 3 V 3 VI 3 VII 3 VIII 3 IX 4

37. Off-Scale SalariesRB I-8 • Maintained in routine cases • Decrease or increase is not routine • Impact on eligibility when change from on-scale to off-scale • Limit of two within-step increases

38. Time off the clockRB VI-1 • Only applies to Assistant Professors/Lecturers PSOE • Reasons include: • Childbearing, Child care, Personal illness, Activity completely unrelated to the academic career • Must be requested; being on leave does not stop the clock • Changes 8 year limit, does not change eligibility • Can not count the time off ‘against’ the person in future reviews

39. Other Eligibility issues • Service on other campus or in other Professor series • Start dates other than 7/1 • Special (overlapping) steps

40. DeferralsRB I-4 • Assistant Prof. - requires review • Assoc. and Full Prof – notification or non-submission of materials • No deferral of: • Appraisal (unless time off the clock) • tenure review into 8thyear • mandatory review

41. Mandatory reviewRB I-4 • Once every 5 years • Administrative exemption • Lack of candidate involvement

42. Types of review • Routine • On time one-step • Decelerated one-step • Asst. Prof. deferrals • Other: • Reconsiderations • Retentions • Career Equity Review • Non-Routine: • Acceleration • Special steps • Appraisal • Promo to Tenure • Promo to Professor • Merit to Prof VI • Merit to or within Above Scale

43. Routine reviewsRB I-30 • Any one-step increase. • Dean’s Authority • No external evaluation • Expected level of performance in all four review areas

44. AccelerationsRB I-36 • Kinds of acceleration • In years (early) • In salary/step (more than one-step) • Mixed • Justification • No set measures

45. Special StepsRB I-37 • Counts as time in next rank • Assistant V • Associate IV • Justification • Shows evidence of work that is likely to lead to promotion in the near future when completed • Asst. V; can be based on research or teaching

46. AppraisalRB I-38 • To assess progress towards tenure/ SOE • Done during 4th year as Assistant Professor/Lecturer PSOE • Full career review • Options for recommendation • Separate vote

47. Promotion to tenureRB I-40 • “Superior intellectual attainment, as evidenced both in teaching and in research or other creative achievement” APM 210-1d • Up or out review • Timing of review • Career review • Recommendation to terminate or not promote

48. Promotion to Professor • “Requires an accomplished record of research that is judged to be excellent within the larger discipline or field. Superior intellectual attainment, as evidenced both in teaching and in research or other creative achievement, is an indispensable qualification for advancement to Professor. Sustained excellence in the areas of University and public service as well as professional activity is expected” RB I-41 • Career review

49. Advancement to Prof. VI • “Evidence of sustained and continuing excellence in each of the following categories (1) scholarship or creative achievement, (2) University teaching, (3) University and public service, and (4) professional activity. In addition, great distinction, recognized nationally or internationally in scholarly or creative achievement or in teaching is required” RB I-42 • Career review • Merit, not promotion • Not automatic, can stay at Prof V indefinitely

50. Above Scale • “Scholars and teachers of the highest distinction (1) whose work of sustained and continuing excellence has attained national and international recognition (2) whose University teaching performance is excellent, (3) whose University and public service is highly meritorious, and (4) whose professional activity is judged to be excellent.” RB I-43 • 7% increase for “sustained excellence in all four review areas as well as new evidence of merit and distinction” • Initial above scale merit vs. within Above Scale • Same standards for within Above Scale actions