“May we split the check, Please?”

1. “May we split the check, Please?” Schools and local governments across the state are changing the way they do business and the benefits are improved services and reduced burden on local taxpayers. www.beyondboundaries.ohio.gov

2. One view of the future- Fiscal Gap- US GAO “State and Local Governments’ Fiscal Outlook” April 2013 http://www.gao.gov/assets/660/654255.pdf …equivalent to a 12.7 14.2 percent annual reduction… The fiscal gap is an estimate of the action needed today and maintained each year to achieve fiscal balance over the next 50 years www.beyondboundaries.ohio.gov

3. Growth of Local Government

4. The Effects of Fragmentation how much paper would it take to send each of these agencies a letter? over 13 reams 49 types 6,550 agencies 20,230 elected officials 506,000employees

5. How the Money Flows The 49 types of Local Agencies each have multiple revenue sources, often with many streams from each source - estimated to total over $50 billion this next year. State support, just one of these sources, is less than half as large as local agencies’ own revenue sources and only 26 percent of the total revenue. State Support $13.6 B Federal Revenue $2.2 B Local Revenue $35 B Examples of the 49 types of agencies 125 Health Districts 88 Counties 938 Cities & Villages 53 ADAMH Boards 614 School Districts *Other Local Revenue includes: Water & Sewer, Parking, Trash, other fees Sources: US Census Bureau, Ohio Office of Budget and Management, Ohio Department of Taxation

6. Shared services is a collaborative strategy for optimizing staff, equipment and facilities and other public resources across jurisdictions to improve operational efficiencies and service delivery. www.beyondboundaries.ohio.gov

7. Our world is changing… When the speed of change outside the organization exceeds the speed of change within ... The end is in sight! -Jack Welch, C.E.O., General Electric www.beyondboundaries.ohio.gov

8. Our world is changing… www.beyondboundaries.ohio.gov

9. Why Shared Services Now? • New Fiscal Reality • Technology • Awareness & Culture • Demographics www.beyondboundaries.ohio.gov

10. “Regionalism” (Fear Factor) www.beyondboundaries.ohio.gov

11. “Shared Services” (The Vision) www.beyondboundaries.ohio.gov

12. Beyond Boundaries.Ohio.gov www.beyondboundaries.ohio.gov

13. Shared Services Categories • Technology • Administration  • Public Works • Public Safety • Educational Programs & Support • Economic Development • Health and Human Services • Fleet Management and Operations • Facilities www.beyondboundaries.ohio.gov

14. Known Shared Services • Administration  • Administrative office space • General Administrative Staff • Grant Administration • Management Staff • Joint Purchasing • Human Resources • Staff contract negotiation • Purchasing of heating fuel • Purchasing of office supplies • Purchasing of maintenance supplies • Food Service operation, hiring, purchases • Food Service RFP and contract award • Business services such as payroll, accounts payable, budgeting • Benefits management • State or federal grant administration and reporting • Insurance (general liability, worker’s compensation, etc.) • Pooled Healthcare • Printing Services • Audit RFP and contract • Educational Programs & Instructional Support • Purchasing of educational supplies • Textbook selection and purchasing • Special education • PT, OT, speech and other therapy services • School-based Medicare Health Services Billing • Pre-K Programs • After School Programs • Counseling services • School Nurses or other Health Services • Administrator Professional Development • Teacher Professional Development • Curriculum Development • Teacher Coaching or Mentoring • Ohio Improvement Process or other School Improvement Services • Supervision/Evaluation of Staff • Vocational education services • Music/Art/Physical Education teaching staff • Reading specialists • Library and/or media center staffing • Technology •  Audio-visual, copier, or facsimile equipment purchasing or management •  Server, storage or network deployment, management, or operation • Datacenter or colocation of technology infrastructure • End-user device management and support (computers, computer labs, imaging, helpdesk, training) • Application development, database administration, application support •   Application hosting • Website design, maintenance, or hosting • Telephone, VoIP and/or internet services • Computer and software licensing and subscription fees • Data recovery, disaster recovery • Health and Human Services • Executive/administrative staff • Client services staff • Client services equipment • Client service delivery • Facilities • Administrative space • Client services • Public meeting space • Athletic fields, gymnasiums • Auditoriums, theatre space • Facility maintenance • Custodial and Maintenance Staff • Facility maintenance RFP and contract award • Capital planning • General security services • Grounds maintenance • Public Works • Paving • Infrastructure maintenance • Capital improvements • Stormwater • Planning • Equipment or vehicle purchase & Sharing • Salt purchase or storage • Snow removal • Public Safety • Consolidated/joint district • Joint dispatch • Communications system • Equipment purchase • Staffing • Economic Development • Staffing • Databases/technology • Marketing/advertising/Outreach • JEDD/Revenue • Land use planning • Corporate/industrial park • Tax incentives • Fleet Management and Operations • Transportation operation • Transportation contract RFP and contract award • Vehicle Purchase • Vehicle Maintenance • Vehicle Routing and Dispatch

15. Local Government Innovation Fund: Grants Rounds 1-5 www.beyondboundaries.ohio.gov

16. Local Government Innovation Fund: Grants Rounds 1-5 • Average # of Partners per Grant 4.3 • Average # of Different Partner Types per Grant 2.27 www.beyondboundaries.ohio.gov

17. www.beyondboundaries.ohio.gov

18. Shared Services Success- • City of Green (popn. 25,000) and Green City Schools (enrollment 4,000) • Shared administration building, pooled health care, county building, county health, Sheriff provides police services, dispatch • Results: 7% to 8% savings in $24.6 million annual budget • City of Tallmadge (popn. 17,537) (GRF $13.2 Million, all funds $28.7 Million) • Shared dispatch, county building, regional income tax, JEDD, IT consolidation and upgrade, shared heavy equipment (with 12 communities) • Results: 2008 General fund balance $2.2 million July 2013 balance $5.1 Million with NO tax increases, NO layoffs. • Harrison Hills Schools (enrollment 2,031, budget $15 Million) • Over a Dozen Shared Service projects with other schools, local governments and county agencies • Results: Turnaround from Fiscal Caution to $717,900 “Taxpayer Savings” • Summit County and it’s townships, cities and villages(543,000 popn) • Akron, Barberton, County combined Health District • 25 Communities have combined building departments • Results: American City and County Award, reduced fees, increased services www.beyondboundaries.ohio.gov

19. Job-A-Bego www.beyondboundaries.ohio.gov

20. P.L.A.Y(play and language for autistic youngsters) www.beyondboundaries.ohio.gov

21. Where do I start? • Emergency Communications • Transportation • Technology www.beyondboundaries.ohio.gov

22. Questions? Contact me Randy.Cole@obm.state.oh.us 614-949-1182 @crandycole(Twitter) www.beyondboundaries.ohio.gov