Chapter Presidents’ Training: A F ollow-Up Session September 15, 2012

1. Chapter Presidents’ Training:A Follow-Up SessionSeptember 15, 2012 Presented by: Charlotte Kennen, Second Vice President Sandra Carle, State Treasurer Janet Eskin, Communications Chair Claire LaBonte, Membership Chair

2. Duties of Membership Chair • Prepare chapter membership profile • Distribute recommendation forms • Review types of memberships • Conduct election of new members • Conduct orientation for new members • Prepare initiation/reorientation ceremonies • Provide chapter with brochures for marketing • Prepare necrology report w/president • Manage membership records, etc.

3. Classification and Eligibility Constitution 2010: An active member shall be a woman who is employed as a professional educator at the time of her election or has been retired from an educational position. Who? Where? How?

4. Kinds of Membership • Active Members: most of our members whether or not they are retired. • Reserve Members: granted only to members unable to participate fully because of physical disability and/or geographical location. • Honorary Members: a woman not eligible for active membership who has rendered notable service to education or to women.

5. Termination of Membership Non-payment of dues and fees Resignation: Interview reasons for dropping membership Contact member for alternatives Report of Members Dropped (Form 18-A) Death: Necrology Report (Form 2)

6. Members can also be reinstated by a chapter receiving the request: there is no vote there is no fee Members can also transfer membership fill in Request for Transfer (Form 21) no vote, no fee International sends Official Notice of Transfer

7. Pride in Being Membership Chair • Identify potential members! • Invite them to join! • Initiate them into Delta Kappa Gamma!

8. Resource #1: Orientation Guide Pride in the Big Picture An Orientation Guide for Chapter Membership Teams

9. The Honor of Membership Someone noticed your work. Someone noted your standards. Someone believed in your potential. Someone sought your association. Someone sponsored your invitation. Someone honored you. Remember that person’s confidence in you. Consider your membership invitation carefully.

10. CD Contains • Letter of Invitation • Printable Orientation Guide • Slide Show which can be adapted for each chapter

11. Alpha Chapter Massachusetts State Organization Springfield Founded 1942 Pride in the Big Picture …an orientation for potential members

12. Pride in Being Membership Chair • Re-inspire the members! • Re-build your chapter! • Re-affirm members’ commitment to DKG!

13. Resource #2: Reorientation Guide Sustaining Pride in the Big Picture A Reorientation Guide for all DKG Members

14. CD Contains • Printable Reorientation Guide • Slide Show

15. Guidelines for Chapter Membership Chairs • Pride in being Chapter Membership Chair (p.3) • Identify, Invite & Initiate • Re-inspire, Re-build & Re-affirm • Track & document members’ data • Problem-solve membership issues • Seek support when chapter is in distress • Celebrate members’ accomplishments • Honor deceased members

16. Pride in Being Membership Chair • Month by Month Guide (p. 6) • Membership Resources (p. 8) • Classifications/Eligibility (p. 9) • Opportunities for Members (p. 15) • Initiation (p.18) • Nurturing Members (p.24) • Looking for New Members (p. 26) • Action Planning to Strengthen Chapter (p.30)

17. Pride in Being Membership Chair *Necrology (p.32) Reporting Honoring *Facts about Delta Kappa Gamma (p. 33) History Name Organizational Structure Meetings Governing Documents