401

1. 401 Steps and Procedures

2. Step #1Temporary Employee Checklist and Cover Sheet • Fill-out: • Department : list the dept. he/she will be working at • Employee Name • Submitted by: usually the name of the originator check off every document listed once completed • Additional Notes: usually used to denote that TEMP. ALREADY HAS DOCUMENTS ON FILE • Do not SAVE any documents due to modifications.

3. ACCEPTABLE ACCEPTABLE

4. Step #2401 Flat Rate Temporary Employment Form • Fill-out: • Name • Permanent Address, City, State, Zip • Working Title and Description of Duties • Yes/No to Questions 1-3 • Current FTE • Anticipated Start Date • Appt. End Date • Position # • Hourly Rate • Fund TypeSelect: State or FoundationEnter Six Digit Fund # and Acct. #Provide estimated salary • Route for Signatures Do not SAVE any documents due to modifications.

5. ACCEPTABLE James Lucas Jackie Riffle David English

6. Step #3401 Temporary Employee Contract • Fill-out: • Name • Effective Date • Working Title • Rate Type • Department • Rate per hour or term • Employee’s signature • Hiring Supervisor’s signature Do not SAVE any documents due to modifications.

7. ACCEPTABLE Jane Doe

8. Step #4:For New Temp. Employees The following documents are required (see below): • I-9 • W-4 • NC-4orNC-4EZ • Direct Deposit Form • Criminal Background Check • Race & Ethnicity Information Sheet • FOR PREVIOUS TEMP. EMPLOYEES: • All documents listed should already be on file • You do not need to resubmit any of these documents All forms can be found @ Human Resources - Recruitment Please do not save any forms due to modifications To open link(s) either view in slideshow mode or right click >> open hyperlink

9. 401 REVISION

10. Step #1401 • Be as specific as possible when stating the reason for revision. • ACCEPTABLE forms of revision should include either ALL signatures OR only the signatures of the Originator and Human Resources Personnel • When revisions are established please notify: • HR – Maggy Sivansay • Budget – Jackie Riffle • Payroll – Debra Gunter Please include the word “REVISION” in the subject line of your email when sending notifications

11. ACCEPTABLE ACCEPTABLE OR James Lucas Jackie Riffle David English