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Auction Volunteer Meeting

Auction Volunteer Meeting. March 6 th , 2013 WMS Library. Auction Volunteer Feb 6 th Meeting. Please Silence Cell Phones Agenda: Introductions 7:00 pm Schedule 7:05 pm Cost 7:10 pm Procurement Status 7:15 pm Beverage/Wine Procurement Status 7:30 pm Dessert Dash Status 7:45 pm

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Auction Volunteer Meeting

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  1. Auction VolunteerMeeting March 6th, 2013 WMS Library

  2. Auction Volunteer Feb 6th Meeting Please Silence Cell Phones • Agenda: • Introductions 7:00 pm • Schedule7:05 pm • Cost7:10 pm • Procurement Status 7:15 pm • Beverage/Wine Procurement Status 7:30 pm • Dessert Dash Status 7:45 pm • Catalog Status 8:00 pm • Decorations Status 8:05 pm • Video Status 8:10 • Questions

  3. Team Leaders • Kari Holsberry – Auction Chair • Team Captains Stand Up! • Procurement – Don Kneass • Publicity – VACANT • Beverage – Veronica Szick • Catalog – Margaret Cunningham • Finance/Ticket – VACANT • Dessert Auction – Sarah Gannholm & Erin Nelson • Raffle & Wine Toss – VACANT • Silent Auction – Arian Colachis & Amanda Gross • Live Auction – VACANT • Decoration & Cleanup – VACANT • Check In/Check Out - VACANT • Please forward me possible Team Captains names

  4. Schedule

  5. COST

  6. Changes/Watch Items • Due to Associate Student Body (ASB) rules have been looked at again & students can now serve dinner. I am coordinating w/ FOWM. • Watch Item: Auction Costs may be higher then projected

  7. Procurement StatusDon Kneass • Goal: $45,000 in procurements • 30 Live Items, 170 Silent Items • Restaurant Frenzy $2000 • Currently at 53% of procurement goal • 17 Live Items, 90 Silent Items • Restaurant Frenzy $1130 • 2012 (Catalog Items): • 295 items valued at $58,569, 272 items sold at $46,366 • Restaurant Frenzy $2125 • 36 Live Items, 17 Almost Live Items, 186 Silent Items • Plan to Hit Goal • Call for donations on 2/8/2013 via e-mail.

  8. Beverage/Wine Procurement StatusVeronica Szick What? Sell Wine at Event, Wine Toss & Wine Frenzy. • Goal: $400 max expenditure on beverage purchase • Procured: 2 cases of beer, 2 cases of Wine, 5 single bottles & several wine & app tastings • 2012 Purchases: 16 cases of wine at $1113 • 2012 Sales (non-catalog): • Bar Sales $943 • Wine Toss $1560 ($20 per chance) • Wine Frenzy $600 (I believe – hard to tell from records) • Plan to Hit Goal • Have wholesale list to purchase remaining for bar sales • Call parents to get donations of upper end wine $50-$100 range • Call for donations on 2/8/2013 via e-mail.

  9. Dessert Dash StatusErin Nelson & Sarah Gannholm • Goal: 35 cakes/desserts • Procured: 50% of Goal • 2012 $6,000 (non-catalog) • Plan to Hit Goal • Call for bakers on 2/8/2013 via e-mail.

  10. Catalog StatusMargaret Cunningham • Will engage team in order to have all items ready for print by 2/28/2013.

  11. Decorations StatusNo Captain • Goal: Decorate tastefully but cheaply • I plan to use a mixture of floating candles in glass, fabric for the auction tables, fresh flowers and purple and gold balloons for centerpieces • 2012 Purchases: $210 • Plan to Hit Goal • Order balloons (see if some can be donated) • Call local florists to donate a vase of flowers (which can also be bid on) • Getting flower distributor contact info

  12. Video for Raise the Paddle Status Mark Petrak • Some filming is starting this week. Mostly “B” reel stuff to be used as filler and background. We are formulating a shot list and a list of interviews we want to do. • Waiting for interview info from Principal Halfaker.

  13. Questions & Answers

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