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Office of the Under Secretary of Defense, (Acquisition, Technology and Logistics)

Office of the Under Secretary of Defense, (Acquisition, Technology and Logistics) Working with the Department of Labor “101” What to do if DoL investigates your contract…. Prepared by: Kyle Roberts Eastern Regional Office SAF/AQCA DSN 854-6734. Overview.

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Office of the Under Secretary of Defense, (Acquisition, Technology and Logistics)

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  1. Office of the Under Secretary of Defense, (Acquisition, Technology and Logistics) Working with the Department of Labor “101” What to do if DoL investigates your contract… Prepared by: Kyle RobertsEastern Regional OfficeSAF/AQCADSN 854-6734

  2. Overview • Contracting Officer Viewpoint • Department of Labor (DoL) Viewpoint

  3. Contracting Officer Viewpoint • “DoL just showed up at my desk and they’re investigating my service contract- what do I do now?” or “I just got this letter from DoL….” • First - FAR 22.1024 requires (“shall”) cooperation. • Contact your labor advisor at your first opportunity www.wdol.govlibrary or DPAP website: http://www.acq.osd.mil/dpap/cpic/cp/service_labor_advisors.html • Remember, we’re all part of the same government…

  4. Contracting Officer Viewpoint • May need to provide parts/pieces of contract file, information on contractor, etc • Provide what is releasable, given security concerns • Be prepared! At a minimum, DoL will need • Contracting agency, CO name, title and address + contact information • Contract #, date of award, start of performance, type of work (construction, service, etc.) • Funding agency (if different) and funding statute • ( ARRA funds?) • Davis-Bacon- name of surety and Point of Contact (POC) • Prime contractor name, address, POC

  5. Contracting Officer Viewpoint • May need to withhold payments (ref 22.1022) • DoL provides direction • May need to transfer funds to DoL(ref 22.1022) depending on outcome • Contact your regional labor advisor for help and further advice • Labor advisor can help with translation of contracting terms/acronyms/etc into DoL terms • For instance, in FAR terms a task order is a “contract”- not always so in DoL terms • “Stipulations”= contract clauses. • “Signature page”= contract cover sheet/SF1445/etc

  6. Department of Labor Viewpoint • “I need information to work this investigation- and the contracting officer has it. How do I get it?” or “How can I find out which contracting officer to send a withholding letter to?” • Contact the cognizant labor advisor for help- the advisor can facilitate and translate • Base access- investigator credentials may not be enough, so preliminary contact is a MUST.

  7. Department of Labor Viewpoint (Cont) • Contracting officers are a high-demand, low-density asset- time is limited • Personnel turnover is an issue, especially now- CO may lack history on contract and may have to do extensive research to determine what or how a particular issue arose • Advance scheduling and notice is a MUST- copying a contract file is no simple task • Some documents may be sensitive- be prepared to show a need, and security clearance if applicable • Wage law information commonly found in Sections I and J of contract

  8. Agency Labor AdvisorContact Information • http://www.acq.osd.mil/dpap/cpic/ • cp/service_labor_advisors.html • www.wdol.gov

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