Athletic Directors and Athletic Administrators Meeting August 13, 2019

1. 10660 White Oak Ave. Suite 216, Granada Hills, CA 91344Office: (818) 767-0800 Fax (818) 523-5156website: www.cif-la.org Athletic Directors and Athletic Administrators Meeting August 13, 2019

2. WELCOME Neezer McNab, President Ricardo Rosales, President-Elect Neil La Sala, Past President Vicky Lagos, Commissioner

3. SECTION STAFF Vicky Lagos, Commissioner Alexa Berg, Assistant Commissioner Mayra Alapizco, Finance Manager Dick Dornan, Sports Information Director

4. League Commissioners Central League – Brandy Alexander Central Valley & East Valley Leagues – Ken Harris Coliseum League – Dave Siedelman Crosstown & Imperial Leagues – Larry Strauss Eastern League – Joe Reed Exposition League – Tina Tamura Eastside & Galaxy Leagues – Dawn Xitco Marine, Ocean & Western Leagues – Judi Edwards Metro League – Ahmad Mallard North Valley & Valley Mission Leagues – Kevin Kanemura Northern & Freeway Leagues – Wendy Triplett Southern League – Ernesto Serratos Valley League – Ann Young West Valley League – Mark Drucker

5. Agenda 8:00 am - 10:30 am – LAUSD Business 10:30 am - 11:30 am – League Meetings 11:30 am - 12:10 pm – Lunch 12:15 pm - 1:00 pm – CIFLACS Business 1:00 pm - 1:30 pm – Scorebook Live, Emerson Sullivan 1:30 pm - 1:40 pm – NFHS Network, Stephen Christensen 1:40 pm - 2:15 pm – CIF Wrap-up

6. CIF Governance

7. What Does CIF Membership Require • Comply with all CIF Bylaws • Adopt the 16 Principles of Pursuing Victory with Honor. • Educate your coaches, parents, students and administrators on CIF Section Constitution and Bylaws, policies and procedures. • Accept in good faith and abide by all CIF and Section Decisions. • State CIF authorization Forms for voting members. Processed by district or principal. • Payment of Section & State CIF Dues and in good standing

8. What Does CIF Membership Require • Ensure all students are eligible to participate • Monitor athletic program and self-report • Each member school is responsible for the conduct of its administrators, coaches, athletes, students, and parents. • Administrative team must oversee all activities. • Ensure all coaches, paid and unpaid, have completed • Coaching education program (one time requirement) • First Aid / CPR (2 year renewal) • Concussion & Sudden Cardiac Arrest courses. (2 year renewal) • Signed Coaches of Code of Conduct • Equipment & Facilities must meet NFHS Requirements & Standards • Maintain a safe environment

9. Section Goals • Improve and increase use of CIFLA Home website • Implement Scorebook Live • Provide Professional Development Training for Coaches & ADs • Increase Participation in Student Scholarship Program • Increase the use of the NFHS Network • Increase Community Relations • Increased Section participation and CSADA membership • Achieve and Maintain a Neutral Fiscal Budget • Work with LAUSD for Facility Usage

10. Training Opportunities • Annual AD/AP Meeting • AD Regional Meetings • Wednesday, October 2 • Wednesday, February 5 • Wednesday, April 15 • New AD Trainings • Tuesday, August 6 • Tuesday, October 15 • Tuesday, February 11 • Tuesday, April 21 • On-Line Training (website: CIF-LA Educational Videos) • Visit School When Requested

11. AD Regional Meetings Dates • October 2 – 2020 spring schedules with LAUSD • February 5 – 2020-21 fall schedules With LAUSD • April 15 – Finalize fall / Begin 2020-21 winter schedules

12. Additional Topics • Supervision & Legal Standard of Care • Procedure for Complaints and Reporting • Leagues/Re-alignment • Competitive Equity Based Divisions • Varies by sport- through advisory • Working with Officials/Assigners/Arbiter • Participation Numbers • Importance of the Census • BOM Members- Election/Updates

13. #MyReasonWhy Several years ago, the National Federation of State High School Associations (NFHS) launched the #MyReasonWhy campaign. The intent behind it was to demonstrate why we (student-athletes, coaches, administrators, parents and fans) are all involved in high school sports. We are asking for your help to re-launch this campaign and to hopefully flood social media with why education-based athletics is so impactful on our lives. Please encourage your student-athletes, coaches and administrators, parents and fans to post a statement, or ideally a brief video, to the various social media platforms describing why they are involved in high school sports. It is key that they tag it with #MyReasonWhy #CIFState and #CIFLACS so we can track the posts. Ten years from now many of our student-athletes will return to their high school campuses for their class reunions. The majority of them will not talk about the championships that they won or their individual accolades but the journey they went on with their teammates, coaches and school communities. They will share stories and memories of their high school experiences. – the bus rides and comradery. We, as the adults, have the power to influence these future stories. We have the ability to transform the lives of young people so that one day they show up to their reunions to relive these stories with teammates and coaches. They return as the adults ready to show the next generation the true meaning of high school sports – the lifelong friendships and the connections created with an entire community of support. WE ARE HIGH SCHOOL Thank you for your support of this initiative. Vicky Lagos, CIF LA City Section Commissioner Ron Nocetti, CIF Executive Director

14. Membership Fee Deadlines • Payment must be made in full and postmarked no later than October 1. A 20% late fee will be assessed if payment is not received after October 1. • If payment is not received prior to November 1: • Membership to the Section will be suspended. • No sport participation or scheduling will be allowed until financial obligations have been met (including late fees). • Please make all checks payable to CIF LA City Sectionand mail them to the address listed on the first slide.

15. Financial Matters If you have any questions or concerns regarding financial matters, feel free to e-mail Mayra Alapizco, Finance Manager malapizco@cif-la.org.com

16. Scheduling Policy & Procedures • Scheduling timelines-schedules are only as good as the information provided • Athletic Director provide non-league schedule to league commissioner by assigned date • League Commissioner post all schedules by assigned date • Assigners post officials’ assignments on prescribed date. • Game Changes Policy & Procedure • Arbiter • Assigners required to use Arbiter • Arbiter Ref Pay is an Option to the schools • Officials • Pay, Complaints & Evaluations • Scrimmage game request • Request for additional officials

17. CIF LA Home • Initial Posting- MUST be done in order to receive section passes • Processing Transfer Applications • Processing Eligibility Rosters • Submitting Post Ejection Reports

18. Alexa Berg – Assistant CommissionerSchool Information • Contact Information • CIF Home • Information Sheets • Section Athletic Passes • Submit Pass Request • Current with Membership Dues • Completed Coaches and Administrators on CIF Home

19. New or Revised Rules Bylaw Bylaw Name • 220 Participation by an Ineligible Player • 222 Restrictions on an Ineligible Athlete • 308 Mandatory Dead Period - Revision • 1300-5 Preparation of Playing Schedules • 1306-1 Officials • 1307-2 Providing for the Game Official • 1307-3 Names of Officials Submitted to Schools by Officials’ Assigners • 1307-5 Game Change Fees • 1307-5 Notification of Officials Fees • 1307-7 Tournament Officials’ Fees • 1307-9 Fee Schedule • 3006 Volleyball Warm-Up Protocol

20. Student Participation Requirements • Enrolled in school of participation • Student Participation Clearance • Health History – Approved Physical • Medical Insurance • Athletic Record Card • Emergency Information Card • Acknowledgement of Rick Warning and Consent Form • Evidence of Academic Eligibility (2.0) • Paperwork associated with transfer • Signed code of conduct • Signed Steroid Prohibition Form • Concussion Awareness Form • Sudden Cardiac Arrest Awareness Form • Heat Illness – taken with CPR/First Aid – athletes have a form • Scholastic Eligibility Requirements • Age Requirement • 8 Semester / 4 years of participation • Accurate Information • Eligibility Rosters

21. CIF Bylaws • Bylaw 309 Dead Period • 21 consecutive days • Selection of dates • Fall & winter – start of summer through first day of allowable practice. • Spring –December 1 through first day of allowable practice • Bylaw 308 Out of season contact with students • Practice - Allowed • Bylaw 307 Out of Season Competition - Not allowed as school activity. • Summer Exception Bylaw 504 K • allow competition with principals approval • Bylaw 506 Practice limitations • 18 hours per week • 3 hours per day • Game day counts as 3 hours • Bylaw 1901 Football Full Contact Restrictions • 2 days per week • 90 minutes per day • Other days - assigned speed, pre-determined winner, not taken to the ground, controlled whistle.

22. Transfers • Bylaw 206 – Valid Change of Residence • Bylaw 207 – Other than a change of Residence • Has not participated within the prior 12 months • Participated & First time transfer • Sit Out Period (SOP) • Lower level restricted • Second transfer due to other than valid move or hardship. • Lower level restricted • Qualified Documented Hardships • Bylaw 510– Prior Contact, Undue Influence, Athletic Motivation.

23. Hardship Waiver Request Other than Transfer • Hardship is Defined as • Unforeseeable • Unavoidable • Uncorrectable Act, condition or event which causes the imposition of a severe and non-athletic burden upon the student or his/her family. • Must be Direct and Sole cause. • Student must have been eligible at the time of the hardship. • Waiver Request Requirements • Request for Waiver Application • Statement of Hardship • Supporting Documentation • Attendance and Cumulative File • Principals Signature • Must meet criteria for waiver as set by CIF Bylaw • Timeline • 30 days once all documentation is received by the Section

24. Appeal • CIF Appeals – Transfers • CIF Transfer Handbook Information available on State CIF website www.cifstate.org • Assigned a three member appeal panel to hear the case • Will render a decision within 20 days of the hearing • Section Appeal – All other Eligibility Decisions • 15 Calendar days to file your appeal after a decision • Require Principal’s approval • Must identify reason for appeal • Must meet the criteria for Grounds for an appeal • Hearing panel of three member or single hearing officer • Initiating Rules Violation Complaint • Informal Resolution – should involve both schools • Formal Complaint – must be filed with Section Commissioner within 30 days of the violation. • Appeal to CIF Executive Directors • Must be initiated within 30 calendar days of the Section decision. Section Bylaws CANNOT be appealed to the State.

25. Section Communication Dick Dornan Sports Information Director • Section Website www.cif-la.org • Social Media @CIFLACS • School Participation • Seasonal Newsletter • Official Ball Sponsors • Academic Awards • Scorebook Live

26. Official Digital Media and Statistician Partner of the CIF Los Angeles City Section • The CIFLACS will collect team information automatically through Scorebook Live to manage regular season league standings, post-season qualifications, overall won-loss records, stat leaderboards, media publications and other important LACS initiatives. • Coaches are directed to update their scores on Scorebook Live after each game. Additionally, each school should have a team roster & complete schedule posted prior to the season. • If your coaches are not currently signed up with Scorebook Live, please have them visit scorebooklive.com and create a user name and password. Then search for their team under the proper sport and claim as the head coach. 4. Download the app: Digital Scorebook by Scorebook Live

27. Sponsors