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SBBC’s Purchasing Card Monthly Reconciliation Training Program

SBBC’s Purchasing Card Monthly Reconciliation Training Program . P-Card. TRAINING. Reconciling a Purchasing Card (P-Card) Account. P-Card Reconciliation. 1. SBBC receive a statement of all cardholders activity at the close of each monthly billing cycle from Bank of America .

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SBBC’s Purchasing Card Monthly Reconciliation Training Program

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  1. SBBC’sPurchasing Card Monthly Reconciliation Training Program P-Card

  2. TRAINING Reconciling a Purchasing Card (P-Card) Account

  3. P-Card Reconciliation 1. SBBC receive a statement of all cardholders activity at the close of each monthly billing cycle from Bank of America . 2. Each cardholder receives a paper statement from Bank of America. 3. Each Cardholder must match their accumulated receipts/packing slips or other supporting documentation to the bank statement.

  4. P-Card Reconciliation 4. Cardholders must forward their billing statement with the supporting paperwork to their principal, department head, or designee1 for review and approval. 5. Designee reviews the cardholder’s transactions to ensure that the cardholder has submitted statements and receipts that are in compliance with the program. 1 Hereafter collectively referred to as designee.

  5. P-Card Reconciliation 6. Designee must sign the statement, and send it to the Program Administrator by the 15th of each month. 7. Schools, Centers and departments must keep a copy of all documentation for audit purposes. 8. Budgetkeepers or bookkeepers are responsible for keeping record of the monthly statements.

  6. Additional Information P-Card 1. Read the Purchasing Card Policies and Procedures Manual located on the Supply Management & Logistics website. http://www.broward.k12.fl.us/supply

  7. Additional Information P-Card Contact Purchasing Card Administrator Carmelo Guerra a) Phone: 754-321-0526 b) E-Mail: carmelo.guerra@browardschools.com http://www.broward.k12.fl.us/supply

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