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Mail and C&S - The Next Evolution in Notes Client Messaging

Mail and C&S - The Next Evolution in Notes Client Messaging . Jill Jones Notes Client Product Manager. Agenda. Overview What's New in Lotus Notes 6 Mail What's New in Lotus Notes 6 C&S C&S Best Practices and Coexistence More Information Q&A. Product Design Goals for Notes.

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Mail and C&S - The Next Evolution in Notes Client Messaging

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  1. Mail and C&S - The Next Evolution in Notes Client Messaging Jill Jones Notes Client Product Manager

  2. Agenda • Overview • What's New in Lotus Notes 6 Mail • What's New in Lotus Notes 6 C&S • C&S Best Practices and Coexistence • More Information • Q&A

  3. Product Design Goals for Notes • Improve ease of use • Improve end-user productivity • Strengthen replication and mobility features • Continue to focus on collaboration • Enhance performance • Streamline administration

  4. Functional Goals for Mail and C&S • Faster human processing • Expose more functions directly • Improved assistant/delegate mailbox/calendar management • Minimal user retraining

  5. Messaging Enhancements • Inbox view • Attachment handling • Mailfile management • Trash • Ambiguous names • Related Topics • vCard • Contact Management

  6. Messaging Enhancements • Color-coded view entries • Auto refresh for incoming messages • End-user frame customizations preserved • column placement, column width, sort • Show unread counts in folders • Attachment handling improvements

  7. Messaging Enhancements (continued) • Trash Folder • Messages are immediately moved to trash • Automatic time for deletion is customizable • Messages can be restored • Ambiguous Names Dialog box • Improved dialog box shows detailed information • Name, alternate name, mail address, mail domain, location • Details button takes you to Domino Directory Entry • vCard Handling • Messages with attached vCards can be viewed and copied to your personal name and address book • vCards can be created by copying and pasting from the public and personal Directories

  8. C&S Enhancements • Calendar User Interface • Time Zone Support • Enterprise Calendar Management • Resource Reservations • To Do's • Related Topics • Printing • Wireless Device Synchronization

  9. Calendar User Interface • User Interface Enhancements • Calendar notices • Open often used calendars of others • New notification options

  10. Calendar User Interface (continued) • Side by side conflicts • Color code entry types • Drag start/end time to reschedule • Display dual time zones • Icons for private, pencil-in and draft

  11. Calendar User Interface - Scheduling Form • New layout for easier scheduling • Sametime online meetings • Independent time zones in a single entry • Meetings/appointments can span midnight

  12. Calendar User Interface - Scheduling Form (continued) • Embedded Scheduler • Show who can and cannot attend meetings • Drag/drop appointment indicator • Display appointment details • Provide access to other calendars and appointments • Provide suggested meeting times

  13. Enterprise Calendar Management • Secure calendar management • Assistant can create meetings with Executive as the chairperson • Assistant can see a placeholder for private entries in the Executive's calendar • Action bar shortcuts to quickly open the Executive's calendar

  14. Enterprise Calendar Management (continued) • Easy for assistants to manage multiple calendars • Email notification to assistant when Executive receives invitation • Email notification for accepts and declines when the Executive is the chairperson • Notifications include doclinks to allow quick access to the invitation, acceptance, etc. • Multiple assistants can manage the same calendar

  15. Resource Reservations • New Resource type (i.e., Sametime Online Meeting Place) • Edit reservations created in resource database • More detailed reservation forms • Repeat dates, requester, purpose • Improved overall messages • Individual room/resource calendar

  16. To Do's • In view adding and editing • Customizable view • Categories • Better calendar tracking • Display on calendar based on user preference • Carry uncompleted To Do's to the next day

  17. Related Topics • Emphasis on Printing • Customized Print Settings for C&S • Group Calendar Printing • Print to document • Synchronization with Wireless Devices • Wirelessly via WAP • View Calendar using Today, Tomorrow and Next • Accept/deny invitations • Sync to native handheld calendar (e.g., Palm OS, Win CE, PocketPC 2002) with EasySync Pro

  18. Best Practices for C&S • Assistants and Executives should be on the same client/server versions • For faster busytime processing, keep users who often work together on the same server • For best performance it is recommended that the Resource Reservation database reside on it's own server

  19. Why upgrade to Lotus Notes 6? • Lower TCO • C&S enhancements • Roaming user support • Increased usability • Minimal retraining • Increased Administrative controls • Increased Productivity • Drag and Drop support • Sametime integration • Calendar view • Attachment handling • Mailfile management • Enterprise calendar management

  20. More Information • Web site locations • www.lotus.com • www.lotus.com/ldd (formerly notes.net) • Rnext Pre-release 2 • Notes/Domino fixlist Database • www.lotus.com/mobile • www.lotus.com/support • www.lotus.com/education

  21. Q&A • Submit your questionsnow by clicking on the “Ask A Question” button in the bottom left corner of your presentation screen. Download Lotus Notes Pre-release 2 www.lotus.com/ldd/notes6

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