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Improving Agency Internal Reuse of Property

Improving Agency Internal Reuse of Property. Mark Brantley Utilization and Donation Program Manager Property Management, GSA Atlanta, GA. May 04, 2010. Authorities. Authorities.

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Improving Agency Internal Reuse of Property

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  1. Improving Agency Internal Reuse of Property Mark BrantleyUtilization and Donation Program ManagerProperty Management, GSAAtlanta, GA May 04, 2010

  2. Authorities

  3. Authorities • Title 40 USC 524(b)(1)“reassign property to another activity within the agency when the property is no longer required for the purposes of the appropriation used to make the purchase” • 41 CFR 102-36.35“You must ensure personal property not needed by your activity is offered for use elsewhere within your agency.”

  4. Internal Screening

  5. Internal Screening Definition • Screening • Searching • Selecting • Internal • Within your own agency

  6. Internal Screening How? • Circulate hardcopy lists • Copies get lost • “Sits” on someone’s desk • Wasted paper/trees to print copies • Emails • “Buried” with other emails • Nuisance email • Automated system • Everyone within the agency can screen • Overcomes the problems of hardcopy lists and emails

  7. Federal Disposal Process

  8. SCREENING And FEDERAL TRANSFER 21 DAYS DONATION NOTIFICATION 5 DAYS SALES AGENCY SCREENING DONATION REMOVAL FEDERAL DISPOSAL PROCESS Graphic Display EXCESS SURPLUS SCREENING Internal Agencies/Bureaus Of your Department Federal Agencies Cost Reimbursable Contractors Grantees Public Airports State Agencies for Surplus Property Nonprofit Educational & Public Health Activities Service Educational Activities

  9. SCREENING And FEDERAL TRANSFER 21 DAYS DONATION NOTIFICATION 5 DAYS SALES AGENCY SCREENING DONATION REMOVAL FEDERAL DISPOSAL PROCESS Systems EXCESS SURPLUS SCREENING AAMS Internal Agencies/Bureaus Of your Department Federal Agencies Cost Reimbursable Contractors Grantees Public Airports State Agencies for Surplus Property Nonprofit Educational & Public Health Activities Service Educational Activities

  10. AAMS

  11. AAMS Definition • AAMS • Agency Asset Management System • Developed by GSA for Agency use • An automated internal screening system for property no longer required • Report • Search • Select • Transfer

  12. AAMS Fee for Service Internal screening module GSA does not broker Agency owns system GSAXcess No charge External creening module GSA brokers GSA owns system AAMS GSAXcess

  13. AAMS Access gsaxcess.gov

  14. AAMS Access

  15. AAMS Access

  16. AAMS Access

  17. Reporting

  18. AAMS Reporting

  19. AAMS Reporting

  20. Searching

  21. AAMS Searching

  22. AAMS Searching by Category

  23. AAMS Searching by Category

  24. AAMS Searching by Category

  25. AAMS Searching by Category

  26. AAMS Searching by Criteria [AAC]

  27. AAMS Searching by Criteria [AAC]

  28. Requesting

  29. AAMS Requesting

  30. AAMS Requesting

  31. AAMS Requesting

  32. AAMS Requesting

  33. AAMS Requesting

  34. AAMS Requesting

  35. Process

  36. AAMS Transfer Document • Process • User requests item(s) • System emails transfer order to Approving Official • Approving Official Signs Transfer Order • Approving Official faxes or emails signed Transfer Order to Reporting Activity and arranges for pickup • Reporting Activity transfers item(s) in the system to the selected freeze activity

  37. Transfer

  38. AAMS System Transfer – Request Alert

  39. AAMS System Transfer -- Access

  40. AAMS Pending Requests

  41. AAMS Transfer one Item Successfully

  42. Additional Features

  43. AAMS Additional Features • Delete Freeze • Recall of Items Transferred • Wish List

  44. Customization

  45. Customization Owners • Current Owners • Department of Energy • Department of Commerce • Department of Veterans Affairs • Department of Agriculture • General Services Administration

  46. Customization Owners • Screening Period • DOE • Days 1-5: Reporting Bureau • Days 6-12: Remainder of DOE for all items except ERLE • Days 6-19: Remainder of DOE for ERLE items • DOC • Days 1-7: Reporting Bureau • Days 8-15: Remainder of DOC • USDA – 15 Days • DVA – 10 Days • GSA – 5 Days_____________________________________________ • DOE • Normal Items [Roll over to GSAXcess] • Sensitive Items [Get dropped] • Economic Development Items [Get dropped] • ERLE Items [Get rerouted]

  47. Customization Your Agency? • Let’s talk it over • Hear what we have to offer • We will build in your special needs

  48. Customization Your Agency? • GSA Points of Contact • Bill KempDirector, Utilization and Donation Program Div.(703) 605-2879william.kemp@gsa.gov • Roman MarciniakProject Manager (703) 605-2905roman.marciniak@gsa.gov

  49. Questions?

  50. What does AAMS stand for? • Automated Asset Management System • Agency Asset Management System • Agency Automated Management System • Automated Agency Management System

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