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Maryland State Approving Agency

Maryland State Approving Agency. VETERANS AFFINITY GROUP MEETING HOWARD COMMUNITY COLLEGE APRIL 12, 2013 Trish Gordon-McCown State Approving Agency Director/ VA Coordinator Brian Gibbons State Approving Agency Senior Analyst Shawn Grove State Approving Agency Analyst. Staff Directory.

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Maryland State Approving Agency

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  1. Maryland State Approving Agency VETERANS AFFINITY GROUP MEETING HOWARD COMMUNITY COLLEGE APRIL 12, 2013 Trish Gordon-McCown State Approving Agency Director/ VA Coordinator Brian Gibbons State Approving Agency Senior Analyst Shawn Grove State Approving Agency Analyst

  2. Staff Directory

  3. Maryland State Approving Agency • Financial Offset, Tuition Assistance/ Sequestration Update – Brian Gibbons • Compliance Survey – Trish Gordon-McCown • VRAP – Shawn Grove

  4. Maryland State Approving Agency Financial Offset Tuition Assistance & Sequestration Update

  5. TREASURY OFFEST PROGRAM • How does an offset occur? • What should I do? • Who should I contact? • Debt Management Center (800) 827-0648 Debt Management Center website: www.va.gov/debtman • SCO Hotline (855) 225-1159 Must have your facility code & file number available

  6. DEBT COLLECTION NOTICE • Institution receives a debt collection notice from the Debt Management Center • Do not take action until you receive a letter • Submit checks to Debt Management Center in Minneapolis • Keep a copy of the transaction in the student’s VA file

  7. 2nd NOTICE If you do not respond, the VA will notify the Treasury which will pull money from your school’s funds SCO Handbook (Pages 88 – 89)

  8. REFUNDS If a student receives a refund during drop/add period: • Advise the student (preferably in writing) explaining the refund and he/she should expect to repay the VA. • Keep a copy of the memo/notice in the student’s VA file.

  9. TUITION ASSISTANCE UPDATE • Notification from Department of Defense (DoD) of Tuition Assistance Suspension • Included Marine Corps, Army, Air Force and the Coast Guard • Navy did not suspend Tuition Assistance • Army lifted its suspension on April 10, 2013

  10. CONTACT INFORMATION DEPARTMENT OF DEFENSE (DoD) WWW.DODMOU.COM (850) 452-1111, ext. 3175

  11. Maryland State Approving Agency THANK YOU!!! QUESTIONS & ANSWERS

  12. WHY COMPLIANCE SURVEYS Compliance surveys are conducted in order to ensure that schools and training establishments, and their approved courses, are in compliance with all applicable provisions of the laws administered by VA. (Public Law 111-377, Section 3673) • Assist the school and beneficiaries in understanding laws as they apply to VA beneficiaries • Verify and assure the correctness of VA educational benefit payments

  13. REQUIRED DOCUMENTS & RECORDS • Academic Records • Application for Admissions • VA applications and Certificates of Eligibility (COE) • All Enrollment Certifications & Change in Student Status Forms • Students Unofficial Transcripts • Registration Information • Drop/Add Slips • Prior Credit Evaluation • Proof of an evaluation process, documentation and/or waiver(s)

  14. REQUIRED DOCUMENTS & RECORDS • Student Catalog(s) and Schedule of Classes • For the survey period time • Student Payment Records • Schedule of Tuition & Fees • Tuition & Fees Payment Ledger • Full payment ledgers including all transactions • Clearly detail VA transactions

  15. ADDITIONAL ITEMS FOR REVIEW • Documents Verifying compliance with the 85-15% ratio • Number of total students enrolled and number of VA students by Chapter • School’s Advertising Materials The following items may not apply to all institutions: • VA Tutorial Assistance • VA Work Study • Yellow Ribbon Program

  16. KEY PLAYERS • SCHOOL CERTIFYING OFFICIAL(S) • REGISTRAR – BUSINESS OFFICE MANAGER • FINANCIAL AID DIRECTOR/REPRESENTATIVE • DEAN/DIRECTOR OF EDUCATION

  17. WHAT TO EXPECT DURING THE VISIT • Entrance Interview • Tour of the facility • Records Review • Enrollment Certifications • Reporting of changes in student status • Termination/Graduation of student • Transcript Review • Payment Ledger Review • Review of advertising materials, student catalogs, handbooks • Exit Interview

  18. WHAT TO EXPECT AFTER THE VISIT • SAA Finalizes the Compliance Survey Reports & identifies corrections needed • Compliance Summary Letter sent to School Officials • Compliance Survey is sent to ELR/VA Regional Office

  19. Maryland State Approving Agency THANK YOU!!! QUESTIONS & ANSWERS

  20. Maryland State Approving Agency VRAP April 12th 2013 Shawn Grove State Approving Agency – VA Analyst

  21. Benefit Payments • Fulltime payment rate under Montgomery GI Bill • $1,564 Monthly (Effective October 1st, 2012) • Application submission deadline is October 1, 2013 • No payments for attendance after March 31st, 2014 • VA determines fulltime status* • * Refer to page 55 in SCO handbook (2nd Edition)

  22. Rate of Pursuit • Must attend fulltime • Non-Standard Terms • VA determines fulltime status

  23. Certification • Accuracy • Academic Probation • Graduations, Withdrawals, and Dismissals • VA determines fulltime status

  24. Maryland State Approving Agency THANK YOU!!! QUESTIONS & ANSWERS

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