Summer 2014

1. Miami Dade County Public SchoolsDepartment of Food and NutritionGabriela Garcia, EHS/HS Nutrition Coordinator Summer 2014

2. Overview • The goal of the Summer Food Service Program for Children is to serve a nutritious breakfast and lunch that meets the meal pattern requirements and is appetizing to children 18 years old or younger during the summer months. • The United States Department of Agriculture (USDA) requires that meals offer variety. • Foods are offered from the major food components: Milk, Meat/Meat Alternate, Fruit, Vegetable and Bread/Grain.

3. Overview • Programs/Schools will serve a standardized meal for breakfast and lunch that meets the USDA requirements. • Breakfast & lunch will continue to consist of 2 to 3 food components, either hot or cold, plus a milk. • Snack will continue to consist of 2 components. • Competitive Ruling applies during the summer. • All meals MUST be consumed on-site, except for approved field trips.

4. Menu – 4 Week Cycle

5. Site Application • Site Applications have been completed. • Please review the information as we go through it. • If it is incomplete, please fill it in now. • Let’s review the information.

6. Meal Service • It is suggested that breakfast service be scheduled for up to one (1) hour and lunch service up to two (2) hours. • The “…And Justice for All” poster must be displayed prominently where children are eating. Posters are no longer required on field trips. • The menu must be available on-site. It can be found on-line at nutrition.dadeschools.net – Resources – Summer 2014. • Field trips must be reported to Food and Nutrition at least 48 hours prior to the field trip to Jaqueline Rodriguez at rodriguez.jaquelinec@dadeschools.net.

7. Dates of Service • Summer Session (6/9-7/31)

8. Delivery of Meals • All programs will receive two deliveries daily—one for breakfast & the other for lunch & snack. • There will be two production kitchens open, one in the north (Melrose ES) & one in the south (Mandarin Lakes K-8). • Delivery trucks— • One driver will have two schools; 3 drivers total. • Drivers will check temperature of breakfast and lunch meal at each site. • Drivers will deliver meals to classrooms at breakfast time if necessary. (Site Director is responsible for lunch delivery to classroom.) • The Department of Food & Nutrition will contact the schools to confirm quantity of meals requested for the start of summer session.

9. Daily • Receiving, serving and accountability of the meals is the responsibility of the school and will be done by school personnel, not food service. (Exception only at breakfast—drivers to deliver meals to classroom if needed). • Staff receiving the meals should verify that the meals received match the number of meals ordered for that day. • There will be a separate delivery ticket for each meal delivered (one for breakfast and one for lunch/snack). • At receiving time, the temperature of the breakfast and lunch meal will be taken by the delivery staff in the presence of your designated school staff member. The temperature must be recorded on the delivery ticket. This test meal must be indicated, along with a signature of the school staff member on the Daily Meal Count Record. • The temperature of the meals will also be taken before leaving the cafeterias.

10. Delivery Ticket • A delivery ticket will be provided to each site at breakfast and lunch time. • The driver will check the temperature of breakfast and lunch meal and record it on the delivery ticket. The person receiving delivery will observe the temperature being taken. • The person receiving the delivery must count meals, indicate # of meals delivered and time delivery was made, and must also sign the ticket. Add # of Adult lunches Temp taken at kitchen Temp taken at school

11. Daily Meal Count Record At each meal (breakfast, lunch, snack), school personnel must mark the Daily Meal Count Record as the student is served the meal. A diagonal line is placed on top of each consecutive number. The form must be thoroughly completed, dated and signed.

12. Daily Meal Count Record

13. Daily Meal Count Record

14. Daily Meal Count Record

15. Daily Meal Count Record • Sample Infant log

16. Site Supervisor’s Record of Meals Served Form This form must be maintained daily for all three meals (breakfast, lunch, snack)!

17. Summer Attendance • The number of children being served meals in the cafeteria cannot exceed the total number of children in attendance and walk-ins. • A copy of the attendance bulletin must be maintained in the summer folder.

18. Walk-Ins • Walk-ins are students not enrolled in summer school, but registered to eat in the cafeteria. • An electronic version of the Walk-in form may be found at nutrition.dadeschools.net – Resources – Summer 2014. • You must have a sign-in period for walk-ins. It should be done at least by the Monday of the start of your program. • Notify your community via Connect-Ed call, school bulletin or any other media when your sign in date and time will be.

19. Sign-In Sheet for Walk-In Participation The school may accept walk-ins throughout the summer session. Make sure their names are recorded in the Sign-In Sheet as a Walk-In. Meals for these students are to be accounted for on the Daily Meal Count Record, but not included on the Attendance Roster.

20. After Meal Service Every dayafter breakfast service, the Early Head Start Site Director/Alternate must • Call the cafeteria manager before 9:30 am for the day’s lunch count: • Tonia Scott 305-634-2260 (Melrose Elementary) • Bethune HS & Chapman Partnership North • Alvin Hagins 305-257-0395 (Mandarin Lakes K-8) • Chapman Partnership South, Leisure City Mobiles, Whigham PLC, Isaac A Withers • The following information is to be scanned and e-mailed to Jaqueline Rodriguez (rodriguez.jaquelinec@dadeschools.net) or fax to 786-275-0840: • Delivery Ticket—breakfast and lunch/snack • Daily Meal Count Record Forms—1 for breakfast, 1 for lunch, and 1 for snack • Attendance Roster • Sign-in/Walk-In Roster • Site Supervisor’s Record of Meals Served Form—breakfast, lunch, snack • You must keep the originals on file at the school.

21. Notification to the Community • The residents of the Miami-Dade community will be informed of the site and date operating via public notice release of information from the Office of Public Relations. • Each school will receive a box of promotional material to display at their sites.

22. Promotional Material Each box contains 3 posters, a Site Supervisor's Guide, a banner, 2 yard posts and 2 magnets

23. Promotional Material

24. Civil Rights Compliance • Any complaint regarding discrimination of a child in the Summer Food Service Program, written or verbal must be reported to 1-800-504-6609. The nature of the incident that led to the discrimination must be explained. • The poster “…And Justice for All” must be displayed in the area where the children will be eating. Many cafeterias already have them displayed. A poster will be included in the box of promotional materials that you will be receiving.

25. Daily Basis On a daily basis you must e-mail the following documents to Jaqueline Rodriguez (rodriguez.jaquelinec@dadeschools.net) or fax to 786-275-0840: • Delivery Ticket (breakfast, lunch/snack) • Daily Meal Count Record Forms (breakfast, lunch, snack) • Attendance Roster • Walk-In/Sign-In Roster • Site Supervisor’s Record of Meals Served Form (breakfast, lunch, snack) Always maintain the originals at the school.