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Management Procedures

Management Procedures. Application Procedures Processing Procedures Submission Procedures : Supporting Doc. Issuance Procedures : Numbering System Collection Procedures Recording Procedures. Application Procedures. All Applications are made up of

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Management Procedures

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  1. Management Procedures • Application Procedures • Processing Procedures • Submission Procedures : Supporting Doc. • Issuance Procedures : Numbering System • Collection Procedures • Recording Procedures

  2. Application Procedures All Applications are made up of - The Official Application Form and Undertaking (AFU): A Declaration in which Holder accepts full liability for Non Re-exportation and undertakes to return the Carnet immediately after use. - Completion of ATA Carnet Forms: “Green” Front Cover and Vouchers (Excluding  “Green” Back Cover  Counterfoils ) - Submission of Supporting Docs. - Lodging of an Adequate/Valid Security - Submission of Letter of Authorisation If the Carnet Is To Be Handled by an Authorised Staff/Rep/Agent.

  3. Forms Only collected by Authorised Applicants Given In Strict Accordance to Application Only 1 “Green” Front Cover Only 1 Set of “Yellow” Forms (Vouchers) A Set of “White” Forms for each Country of Visit (Vouchers) A Set of “Blue” Transit Forms for each Transit (Vouchers), if required. Continuation Sheets will be given, if required. The Green Back Cover and Counterfoils will Not Be Given. The Carnet is neither complete nor valid without: - Counterfoils - Green Back Cover - The Official Carnet Serial Nos. - Validity Period - Date, Signature, Stamp of Issuing Authority How To Complete Must Be Completed: - Legibly Typed - Correctly

  4. Processing Procedures Upon receipt of Application = Check: AFU : Duly/Correctly - Completed - Dated - Stamped - Signed by authorized signatory (Senior staff) - With indication on date of expected return Forms : All Carnet Forms: - Are duly/correctly Completed (Green Front Cover) - Correspond to the no. of countries to be visited / transited as declared in the AFU (Vouchers) - Particulars furnished are the same as those in AFU, LOA, etc. Supporting Documents: Appropriate Supporting documents are attached for verification of the - Declaration - Particulars furnished in the - AFU - Carnet Forms Verification of - Value - Country of Origin - Quality, etc LOA : If the Carnet is to be handled by an authorized - staff - Representative(s) - Agent(s) Compute the Amount of Security Required: - Based on the value given in the Proforma Invoice - Equal to the highest amount of Customs duties / taxes / charges payable, plus a further 10% Allocate a Carnet No. Advise Carnet Applicant of the Carnet No. and Amount of Security Required.

  5. Supporting Documents Required for Verification of:- • Local Origin Goods From Manufacturer: - Proforma Invoice - Manufacturer’s Declaration From Non-Manufacturer: - Supplier Invoice/Proforma Invoice - Manufacturer’s Declaration - Manufacturer’s Invoice Any other documents necessary to verify (Factory Licence) : - Value - Origin • Foreign Origin Goods - Foreign Supplier’s Invoice - Supplier’s Invoice/Proforma Invoice - Foreign C.O. - Any other documents necessary to verify (Inward / Outward Declaration, Import Permit, BL) value origin, etc. • LOA: If the Carnet is to be handled by an authorised staff / representative / forwarding agent(s) • Examination of - Goods - Audited Account - Tax Declaration, etc.

  6. Numbering System 2 Sets of Numbers Unique Carnet Numbers Assigned Numbering of All the:- - Counterfoils - Vouchers

  7. Issuance Procedures FORMS : Counterfoils and Vouchers Numbered Marked by Noting the Country of - Departure, - Visit, and - Transit, if applicable on the Forms Arranged in accordance to Holders’ Scheduled Visit These are to Facilitate Correct Endorsement of these Forms By Customs To Duly: - Complete / Verify - Sign - Date - Stamp

  8. How? 1. Number all the Counterfoils and Vouchers as a corresponding set consecutively: - “Yellow” Exportation Counterfoil / Voucher 1 - “White” Importation Counterfoil / Voucher 2 - “White” Re-Exportation Counterfoil / Voucher 3 - “Blue” Entry Transit Counterfoil / Voucher 4 - “Blue” Exit Transit Counterfoil / Voucher 5 - “Yellow” Re-Importation Counterfoil / Voucher 6 Corresponding Voucher (with identical no.) is used for each type of Customs clearance. To facilitate correct certification by Customs, have the identical “Blue” Transit Forms marked: “Entry” and “Exit”. Continuation Sheets (if any) will be used when the space provided by the General List on the Reverse Side of the “Green” Front Cover and all the Vouchers is not sufficient to list all the items to be covered by the Carnet. Each coloured CS used will also be numbered consecutively from 1 onwards. 2. The Country will be noted on all the Counterfoils and Vouchers to facilitate Customs Certification.

  9. Issuance Procedures Having checked that the details / verified forms are in order, proceed to: 1) Apply the assigned Carnet No. on the: - Front and Back Covers - Counterfoils - Vouchers - Continuation Sheets if any - AFU - LOA 2) Number each set of Counterfoil and corresponding Voucher consecutively from 1 onwards. 3) Indicate Countries in which the Carnet is Intended to be used (based on AFU) 4) Note Country of: - Departure - Visit - Transit on all the Counterfoils and Vouchers 5) Mark on Blue Identical Transit Forms : “Entry” “Exit” To facilitate correct Customs Clearance / Endorsement of Forms

  10. IssuanceProcedures 6) Continuation Sheets (if any) will also be numbered consecutively from 1 onwards. 7) Work out the Validity of the Carnet Based on the Validity Date of the Security. 8) Stamp the expiry date on Section Gc of Green Front Cover and all the Vouchers. 9) Apply Stamp on the last Items in the General List (including that in the CS). 10) Apply Stamp on the Reverse Side of all the Vouchers and CS overlapping the Perforated lines). • Stamp and Sign all the Green coloured CS, if any 12) Stamp, Sign, Date: - Green Front Cover: Section 1 13) Stamp and Sign Green Back Cover (The Carnet is Neither Complete Nor Valid without the Green Back Cover).

  11. Issuance Procedures 14) The Carnet Forms will be arranged as follows:- Green Front Cover Yellow Exportation / Re-Importation Counterfoil White Importation / Re-Exportation Counterfoil Blue Transit Entry / Exit Counterfoil if required Yellow Exportation Voucher White Importation Voucher White Re-Exportation Voucher Blue Transit Entry / Exit Voucher Yellow Re-Importation Voucher Green Back Cover 15) The Approved Carnet will be placed in a plastic Carnet Holder as follows:- - Important Reminder Notes to Carnet Holder on How to Use the Carnet - LOA - Set of Carnet Forms 16) Make a photocopy of the: - Security (before passing it to the Accounts Dept) - LOA - Carnet Forms and file them as follows: • AFU • Security • Supporting Documents • LOA • Carnet Forms

  12. Numbering System: Unique Carnet Numbers Refer to the Official Carnet No. assigned and is noted on: - Ga) of Green Front Cover and All the Vouchers - All the Counterfoils - Green Back Cover - Continuation Sheets (if applicable) - LOA - Bank or Insurance Guarantee As Part of Admin Security Measure: Check and Balance for Internal Audit Use a System which provides info on: - Country of Origin e.g. SG = Singapore BH = Bahrain AE = United Arab Emirates QA = Qatar - Membership Status - No. of Countries to be visited - Year of Issue - No. of Carnets Issued - Fees to be Collected

  13. Numbering System BH 1 2 10 0001 L Bahrain Membership No. of Countries Year of Issue No. of Carnets Status To Be Visited Issued To Indicate Mode of Transport: L : Land (Vehicle No. ________________) A : Air (Airway Bill No. _____________) S : Sea (BL No. ____________________) R : Rail (Railway Receipt No. _________) C : Container (Container No. _______________) HC : Hand-carried

  14. Correct Treatment Of: - Counterfoils - Vouchers Both Are To Be Endorsed By Customs But All the - Counterfoils Must Not Be Removed from the Carnet by either Customs or Holders. (Record of Entry / Exit for NIGA) - Vouchers Must Be Detached / Retained by the Customs (Record of Entry / Exit for Customs) (Carnet Must Be Returned to NIGA Immediately After Use.) Counterfoils Are - Printed on Both Sides of the Sheet to Maximise Use • 2 Sets on the Front Page • 2 Sets on the Reverse Page - Grouped Together in 1 Coloured Sheet as follows: Yellow : 2 sets of Exportation / Re-Importation Counterfoils printed on each side of the sheet. White : 2 sets of Importation / Re-Exportation Counterfoils printed on each side of the sheet. Blue : 2 sets of Entry / Exit Transit Counterfoils printed on each side of the sheet.

  15. Vouchers The Vouchers are - kept separate from the Counterfoils. - printed on 1 side of Yellow } White } Sheets Blue } The Reverse Side of All the Vouchers Contain the General List. The Format of the Voucher for each Customs Clearance is as follows:- Yellow a) 1 Exportation Voucher b) 1 Re-Importation Voucher White c) 1 Importation Voucher d) 1 Re-Exportation Voucher Blue e) 2 Identical Blue Transit Marked • “Entry” • “Exit” to facilitate correct verification by Customs. Continuation Sheets (If Any) Of the same colour are attached to the General List on Page 2 of the - “Green” Front Cover - On the Reverse Side of All the Vouchers Example of Numbering and Marking of the Counterfoilsand Vouchers Based on the following Holders’ Scheduled Visits:- - Leaving Singapore - Transit Thailand - Visiting Pakistan - Returning Singapore

  16. Forms Will Be Arranged and Numbered / Marked sequentially as follows:- “Green” Front Cover BAHRAIN - “Yellow” Exportation / Re-Importation Counterfoil “1” Bottom Left Corner “6” Thailand - “Blue” Entry / Exit Transit Counterfoil “2” Bottom Left Corner “3” Pakistan - “White” Importation / Re-Exportation Counterfoil “4” Bottom Left Corner “5” BAHRAIN - “Yellow” Exportation Voucher “1” (Corresponding No. as the Counterfoil) Top Right Corner Thailand - “Blue” Entry Transit Voucher “2” (Corresponding No. as the Counterfoil) - ″ Exit Transit Voucher “3” (Corresponding No. as the Counterfoil) Pakistan - “White” Importation Voucher “4” (Corresponding No. as the Counterfoil) Top Right Corner - ″ Re-Exportation Voucher “5” (Corresponding No. as the Counterfoil) BAHRAIN - “Yellow” Re-Importation Voucher “6” (Corresponding No. as the Counterfoil)

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