1 / 11

Night Audit and Report Management

Night Audit and Report Management. Chapter 12. Overview of Night Audit Functions. Audit: The process of verifying records for correctness and completeness. Overview of Night Audit Functions. Accounting review functions: A review of guest charges Each guest account must be:

berit
Download Presentation

Night Audit and Report Management

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript


  1. Night Audit and Report Management Chapter 12

  2. Overview of Night Audit Functions Audit: The process of verifying records for correctness and completeness.

  3. Overview of Night Audit Functions • Accounting review functions: • A review of guest charges Each guest account must be: Current Complete Correct Confirmable • A review of non-guest charges and property accounting

  4. Overview of Night Audit Functions • Reporting and data management functions: • Night audit data reports • Data management

  5. Accounting for Guest Charges • Folio accounting: • Military time • Bucket check • No-show billings • End-of-day balances: • Manager’s Daily: A summary of a hotel’s daily revenue generation that can include additional operating data as requested by the manager.

  6. Other Night Audit Accounting Procedures • Ledger management: Guest Ledger City Ledger • Credit balance management: • Credit Balance: An amount owed to guests by the hotel. • Credit Limit Report: A comparison of a guest’s folio balances to the amount of credit established for that guest. • Credit Manager: The person responsible for establishing and enforcing the hotel’s credit policies.

  7. Other Night Audit Accounting Procedures • End-of-day reconciliations: • Trial Balance: A first effort to determine whether a set of debits was posted with a corresponding and equal set of credit postings.

  8. Other Night Audit Accounting Procedures • End-of-day reconciliations: • X Report: The term commonly used to indicate the total revenue generated by a revenue-producing department during one part of a specific time period. • Z Report: The term commonly used to indicate the total revenues generated during an entire time period. Producing a Z report includes re-setting the continuous total feature of a POS or other electronic register system to “zero” to begin recording the next period’s revenues.

  9. Other Night Audit Accounting Procedures • Other night audit tasks: • The automatic transfer of advance deposits to the guest ledger from the advanced deposits portion of the general ledger when applicable guests check-in • A summary, by individual account, of all debit and credit postings to those accounts since the last audit • The creation of selected financial reports for use in the back office accounting system

  10. Night Audit Data Reporting • Purpose of night audit reports • Sources of data • Types of reports: • Emergency reports • Revenue-generation reports • Reservation-activity reports • Exception reports • Management-oriented reports Credit-related Group sales-related Housekeeping-related Maintenance-related Accounts receivable-related • Report distribution

  11. Managing Night Auditor Data • Types of data • Historical data • Managerial data • Data re-setting • Data archiving

More Related