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Year-End Closing of the Books Fiscal Year 2013

Year-End Closing of the Books Fiscal Year 2013. Dates to Remember:. June 30 Last day of FY13 July 8 Period 12 closes at 5:00 p.m. July 15 FY13 Campus Banner lockout occurs at 5:00 p.m. July 22 Period 14 (FY13) closes at 5:00 p.m. Dates to Remember: UO Foundation.

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Year-End Closing of the Books Fiscal Year 2013

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  1. Year-End Closing of the BooksFiscal Year 2013

  2. Dates to Remember: • June 30 Last day of FY13 • July 8 Period 12 closes at 5:00 p.m. • July 15 FY13 Campus Banner lockout occurs at 5:00 p.m. • July 22 Period 14 (FY13) closes at 5:00 p.m.

  3. Dates to Remember:UO Foundation • June 24 (Transfers to UO) 5:00 p.m. deadline for Transfer Check Disbursement Requests (CDR’s). • July 8 (Direct payments to outside vendors) 5:00 p.m. deadline for CDR’s. All CDR’s dated 6/30/13 and prior, and received at the Foundation by 7/8/13 will be expensed in FY13.

  4. Key Points: • Fiscal periods 1-12, 14. Each fiscal period should stand on its own. • Banner is the system of record. • All funds, including grant and agency funds, must have transactions recorded in proper FY. • Departments with new leases or using loaned equipment should contact the BAO. • Each department is required to submit a detail and aging report of their non-SIS accounts receivable to the BAO. These reports must be reconciled to Banner as of period 14.

  5. Documents entered into FIS for FY13 must have a June 1 – 30, 2013 transaction date. This includes, but is not limited to: Budget Changes Invoices Journal Vouchers Travel Reimbursements Dating FIS Documents

  6. Encumbrances • BAO will roll all open purchase order and general encumbrances from FY13 to FY14. • All system generated payroll encumbrances will be automatically liquidated by the payroll office. • To keep encumbrances from rolling into FY14, cancel or liquidate them before the close of period 12, on July 8th, by 5:00 p.m.

  7. Expenditure Cut-Off Guidelines • Expenditures must be charged to the fiscal year in which goods are received or services are performed. • For goods and services received by June 30 for which vendor invoices have not been received, please fill out an Accounts Payable Report and forward to the BAO. http://ba.uoregon.edu/sites/ba/files/forms/yearendap.pdf

  8. BAO Help • Accounting and Financial Management Contacts http://ba.uoregon.edu/staff/actg-and-finl-mgmt-contacts • Accounts Payable 6-3143 http://ba.uoregon.edu/staff/ap-invoice-payment • Travel 6-3158 http://ba.uoregon.edu/staff/travel • BAO Closing of the Books Website http://ba.uoregon.edu/staff/year-end-close

  9. Questions?

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