WP1 – Project coordination and management

1. WP1 – Project coordination and management Guglielmo Tamburrini

2. Outline of the presentation • Structure of project management and people in charge • Financial management • Timeline of events

3. Structure of project management(from section 6.1 of the Technical Annex)

4. Components of the boards: proposals • Project coordinator: Guglielmo Tamburrini • Project manager: to be identified (provisionally Guglielmo Tamburrini) • WP2 coordinator: Thomas Christaller • WP3 coordinator: Guglielmo Tamburrini • WP4 coordinator: Rafael Capurro • WP5 coordinator: Fiorella Operto • Quality assurance board: • 3 science&technology members: • Robotics ? • Bionics ? • Artificial intelligence ? • Moral philosopher: ? • Antropologist: ? • Psychologist: ?

5. Workpackages

6. Workpackages

7. Timeline Months 0-6: • joint preparation and discussion of three tutorials on technological states of the art • The three internal reports will constitute deliverable D1 (Fraunhofer).

8. Timeline Months 7-12: M1: workshop (to be held in Italy), whose aims are • to set-up a common language and a methodological framework for the joint analysis of techno-ethical issues that will be carried out in WP3; • to start the definition of the methodology for the joint identification of techno-ethical issues • to identify an initial set of ethical issues to be analyzed during the project; • Tutorials. to present the states of the art in the three broad technological areas considered (AI for communication and information, robotics and bionics), in the form of tutorials; • to present and discuss the timeline of events (workshops and public events) to be carried out, as previously planned by the Scientific Board;

9. Timeline Months 13-18: • An internal meeting will be held with the following aims: • to start task T3.3 (Analysis of techno-ethical issues), and to jointly contribute and finalize deliverable D2; • to collect and discuss materials related to WP4 activity (Proposal of standards and recommendations for the EU); • to validate the internet-based public access information system; • to define a plan for refresher courses (T5.2). • Public events with interest groups, journalists, policy makers will be organized. Some of these public events may take the form of multimedia streaming events, supported by the internet-based public access information system.

10. Timeline Months 19-24: • M3: organization of the second workshop (to be held in Germany), which aims at presenting and discussing the major WP results achieved so far. Notably, • the proposed methodology for the joint identification and analysis of techno-ethical issues (T3.1) • the set of techno-ethical issues identified in the framework of task T3.2 • the ongoing analysis of the identified techno-ethical issues • the analysis of national and international ethical regulations identified in the framework of T4.1, and the status of advancement of the ongoing activity of task T4.2 • the status of the dissemination activities. • Other public events, as in the last six-months period, will be organized. • Organization of 1 internal meeting (towards the end of the project), to which the whole consortium is invited to participate, for the organization and discussion of deliverable D10, “Roadmap for techno-ethical research”.

11. Deliverables

12. Deliverables

13. Timeline of the next 6 months Kick-off meeting (November 26th 2005) • preparation of the three tutorials on the technology states of the art • setting-up of the internet-based communication system • plan for dissemination Deadline for checking progress(February 1st 2006) • finalization of the three tutorials on the technology states of the art First Workshop (date to be defined)

14. Financial management

15. Plan for using resources • the Coordination Unit, composed by 1 secretary for project management (ETHICBOTS Project Manager) and collaborators, if necessary; • Collaboration contracts for components of the Quality Assurance Board; • 1 secretary for each meeting (from the responsible participant group); • Technicians for the internet-based public access information system set-up; • 1 responsible for the internet-based public access information system management; • Additional funds for hiring people releasing necessary certifications (including auditing).

16. Contribution • Total contribution: € 420.000,00 • A pre-financing of € 157.500,00 within December 15th • The rest is allocated according to the Article 8 of the Contract, and to the estimated breakdown included in Annex I

17. Distribution of budget among participants • For each of four six-months period, the number of total person-months for each partner (comprehensive of the 5 WP) is calculated • The total contribution to each partner is distributed on the four periods according to the person-months calculated at step 1

18. Person-months for each partner and for each WP part. no.

19. Example: DSF 24 months = 6 pm = 1 pm = 3 pm = 1 pm = 2 pm

20. Total person-months subdivision for each partner

21. Distribution of EU funds according to person-months

22. Pre-financing • Pre-financing: € 157.500,00 within December 15th • Total contribution for the first 2 periods: € 160.929.12 • The remaining 160.929.12 - 157.500,00 = 3429,12 are equally subtracted to each partner (€ 342,91 )

23. Distribution of the pre-financing rounded-up

24. ETHICBOTS website • http://www.cibernetica.unina.it/ETHICBOTS