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TCAP 2013-14

TCAP 2013-14. APS District Training TCAP 101 January, 2014. What are the responsibilities of the SAC?. To train all staff members who will be administering the TCAP using this ppt as well as the Test Proctor ppt

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TCAP 2013-14

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  1. TCAP 2013-14 APS District Training TCAP 101 January, 2014

  2. What are the responsibilities of the SAC? • To train all staff members who will be administering the TCAP using this ppt as well as the Test Proctor ppt • SAC’s or designee must create and publish a school wide TCAP testing schedule • Communicate with school test examiners and DAC regarding any questions/concerns/needs • Code and return all test books and materials on appointed day/time PACESetters!

  3. Assessment Resources for Administration • TCAP Procedures Manual • 2014 School and District Assessment Coordinators Manual • http://www.cde.state.co.us/cdeassess/publications.html • 2014 Administration Manuals

  4. Logistics • 3rd grade reading delivered by Feb. 14th • 3rd grade reading test Feb. 24 – March 7 • Rest of books delivered Feb. 21 • All other tests given March 3 – March 21 • No Make up window. Make ups must be scheduled during the 3 week window of March 3-21 • Procedures Manual windows (pg 10)-We are regular window for 3rd Reading, early window for all other tests

  5. Maintaining Security Test security must be maintained: • Documented chain of custody must be maintained. • No student responses are to be recorded anywhere other than in the student book or answer book. • No cell phones, digital cameras or video cameras are permitted in the testing environment. Security

  6. Chain of Custody p33-34 Must be maintained for all test materials. • Delivery of materials to school buildings. • All test materials must be accounted for and stored in a secure and locked location. • Security while in TCAP proctor’s possession. • All test materials must be returned to CTB. • Missing testing materials and other irregularities must be reported to SAC/DAC. • Proctors must account for and return test materials to the SAC for storage in a secure and locked location on a daily basis. • Test materials must not be stored in classrooms. Chain of Custody

  7. Schedule • Use Accommodations lists • Use last year’s schedule or sample schedules to help the planning. • Make it clear enough for proctors to easily follow along with to ensure the correct subject/session are given on the correct days. • Reminder: No make up week this year. All make ups must be done within the 3 week window in March 3-21

  8. Administration Schedule- Pg. 17 • Two 60-minute sessions: grade 3 Reading and Writing • Two 65-minute sessions: grade 3 Math • Three 60-minute sessions: grades 4-10 Reading and Writing • Three 65-minute sessions: grades 4-10 Math

  9. R/W Session Layout grades 4-10 TCAP 2014

  10. District Policies-Schedule • Students must take the same session at the same time (within a building) • There is NOT a district wide testing calendar • Submit your school testing calendar to Kim Terry no later than Feb. 10th

  11. Scheduling Options - Pg. 17-22 Required that test sessions be administered in order they appear within the book. EXCEPTIONS • Math: 9th & 10th grade • Writing: session 1 (draft) and session 2 (final copy) must be scheduled on two consecutive sessions (without a weekend in between) • Transportation must be notified if any changes in scheduling occur that impact students on buses, X 28801.

  12. Training • Read Procedures Manual in its entirety after today’s training and prior to training your building • A face to face proctor training is required by you to your building proctors prior to the start of the CSAP testing window • Use the Proctor Training ppt. provided, it includes ethics and test administration • Keep all signed confidentiality agreements onsite for all of your trained CSAP proctors

  13. Proctors – Pg. 28 • Ratio of 30 to 1 (pg 55) • All personnel who Proctor the TCAP must be trained by the SAC • Proctors do NOT have to be licensed • No relatives in the room • Should be moving around the room • Must say the 10 minute left exactly from the proctors script (no writing it) • May write on the board (p59 and 60) • May write the start/stop times • Session #, page #, item #’s • A copy of the stop page may be posted

  14. Materials • Make sure staff who receive deliveries know when to expect CSAP green and white boxes and where to immediately store upon arrival • Create procedures for check out/in of materials before and after each testing session • Good rule of thumb--15 minute rule: Proctors should not have the tests for more than 15 minutes prior to testing or for more than 15 minutes after a testing session is complete • A test book must be turned in for every student

  15. Check-in Procedure • Packing list is in Box 1 • Check to see exact amount is present • If not, call Paulina Alvarado X28382 • Accountability & Research has all GIS & SGL forms

  16. District Policies-Materials • Tests shouldn’t be in the building more than 10 days ahead of time • Translators may review test 48 hours in advance (p.26) • Oral Scripts may be reviewed 48 hours in advance – Note it is a secured assessment and must not leave the building

  17. TCAP or CoAlt –Pg. 39 • CSAP-A decision not based on: • Category of disability • Time in special education • Program placement • CoAlt is content specific • Must be documented by IEP team • Contact Barb Rice @ x21931 if you need clarification

  18. ELL Participation • Students who are Level B can be non-participants (but most should attempt) • Students who are Level EI should attempt the test • Students who are Level I must take the test • Students who are exited must take the test

  19. Transcribing – Pgs.61-63 & 96 • Occurs when… • Student answers in alternate format, e.g. Braille, large print, non-English written response • Copy student’s work exactly, including all errors in grammar, mechanics and spelling • Must take place in secure environment & under direction of SAC • Mark “TRANSCRIBED” across front of original test booklet • Cover all barcodes with blank labels • Return with DO NOT SCORE/UNUSED BOOKS

  20. Special Circumstances – Pg.48-51 • Center based Special Education programs • Drop-outs don’t need a book completed • Expelled (district use A-1) • Foreign exchange are NOT exempt (new last year) • GED exempt • Home-school exempt

  21. Special Circumstances – Pg.48-51 • Homebound Education-use Test Invalidation • B-District Ed. Services • Incarcerated exempt • For previously Incarcerated • Retained or reclassified students are tested at current grade level as indicated by IC on March 1 • New students need to be tested if time allows

  22. New or Moved Students – Pg. 52-54 • If a student completes a book, that score and book stays with the school where the student completed the book. • The only time you move books is if a student starts a test at one school and then moves to another school then the student needs to complete it at the new school. • Books should be hand-carried or FedEx’d to another school.

  23. Helpful Hints • Students should not complete the top part of the data grid • Students don’t need to look through their books just before starting to verify all pages are right • Webs for writing planning must have words or pictures

  24. Student Data Grid-Coding

  25. Pre-coded Labels Pg.64-67 • Information for labels was pulled Jan. 15th – students enrolling after this date will not have a label • Rosters and labels arrive by ??? – Upon arrival, you will be contacted that they are in school mail. • Check for accuracy

  26. Pre Coded Labels – pg.65 • Invalid bar codes can be covered with ONE blank label and a valid bar code placed over that • Invalid bar codes can be covered with TWO blank labels, and then back of book can be bubbled

  27. Student Data Grid – Pg. 64-67 • Any changes to the top part of the student data grid invalidates the label (above the gray line, Fields 1-6) • Changes or additions may be made to one or more fields in the lower part of the data grid without invalidating the label (Fields 7-20)

  28. Student Data Grid –Students without labels FIELD: 1. Name – left justify name 2. Birth Date 6. Gender 7. State ID is 10 digits – District is 8 (can’t use district) • State ID found on IC Summary Page

  29. For new students – State IDs • For 3rd grade reading CSAP • Students who enroll after March 1 may request ID from Debbie Icke • For all other tests and grades • Students who enroll after Mar. 14 may request ID from Debbie Icke • To request a state ID: • Send an email to: • Debbie Icke DKIcke@aps.k12.co.us

  30. Student Data Grid • In the request for state ID give: • Full name • Student DISTRICT ID from IC • Date of Birth • Grade • Gender

  31. For all students with and without labels…. **Two fields MUST BE BUBBLED: Accommodations and Test invalidation 18. Accommodations p.68 • May NOT be left blank • Must mark either • None or • Every accommodation that the student had and used

  32. Student Data Grid – Pg. 69-71 FIELD: 17. Test Invalidation Codes • MUST FILL IN A BUBBLE • Either Tested all Sessions or • Mark a number ONLY if the student does not take or attempt the test • Marking a code will tell the machine not to score the test

  33. Invalidation Codes – Pg. 69-71 0 – Student Tested all Sessions 1 – Unable to test due to language is for ALL ELL students who do not test 2 – Taking CSAP-A – DON’T HAVE TO MARK 4 – Parental Refusal 5 – Test not completed

  34. Invalidation Codes – Pg. 69-71 6 – Withdrew before completion 7 – Extreme frustration 8 – Non-approved accommodation 9 – Misadministration B – District Ed Services For students who qualify for homebound services due to illness (NOT discipline)

  35. Materials Return

  36. Prep for and return of materials • Drop off dates for 3rd grade reading • March 10-11 • Drop off dates for the rest of TCAP • Secondary returns • March 19-21 and March 31 and April1-2 • Elem. Returns • April 3-9

  37. Ensure all materials are in your custody • Count all of your booklets by grade and subject • Verify that the number of booklets in your custody matches the number you are accountable for on the district inventory sheet • This sheet will be emailed to you a few days in advance of your pick-up/drop-off • You may email Paulina Alvarado at any time to request an updated copy of the inventory sheet

  38. Ensure all materials are in your custody • Count oral scripts • These ARE SECURED MATERIALS and must be turned in • Collect all math punch out tools-(p28) • These may NOT be kept by teachers/schools. They must all be collected and returned with your materials • Count your draft booklets • These ARE SECURED MATERIALS and must be turned in • Alpha smart and computer printouts must also be turned in

  39. Check the front of your booklets. • The front of each booklet turned in for scoring should have: • Name: Student’s First and Last Name • Teacher: Principal Name • District: 0180 • School: (Your school’s name or state number) • All should be filled in using #2 pencil • Blanks in any of these fields will slow down processing of your school.

  40. Step 1: Check the front of your booklets. • Make sure the student barcode label is placed in the appropriate area on the front of the booklet • Check to see that the barcode label is not placed crooked

  41. Guarantee Accurate Data and Scoring • Check to see that none of your booklets have been damaged-front covers only. DO NOT ERASE INSIDE OF BOOKS AT ALL! • Have any of your booklets been torn, bent or crumpled? • If so, all student work must be transcribed into a new booklet • If you have an extra label for that student place it on the new booklet. If not, completely bubble in all of the demographic information on the back of the booklet. • Don’t forget to turn in the damaged booklet with your DO NOT SCORE/UNUSED BOOKS materials

  42. Separate your materials for processing • Separate all materials by grade and subject • Within each grade and subject you will separate your materials into 3 groups • TO BE SCORED/USED BOOKS • DO NOT SCORE/UNUSED BOOKS • MOVE TO ANOTHER SCHOOL BOOKS • For example, when turning in your materials you will have 3 groups for Grade 4 Reading, 3 groups for Grade 4 Writing and 3 groups for Grade 4 Mathematics, etc.

  43. Separate your materials for processing • Separate the TO BE SCORED BOOKS and materials into 2 groups: • All booklets with barcode labels • All booklets without barcode labels • In the DO NOT SCORE/UNUSED BOOKS goes: • All materials that contain secured items but not student work, e.g. • Oral Scripts • Unused test booklets • Braille and Large Print tests • AND…

  44. Separate your materials for processing • In the DO NOT SCORE BOOKS goes: • all materials that contain student work that are not submitted for scoring, e.g. • Completed tests that have been transcribed into new booklets • Damaged tests that have been transcribed into new booklets • Draft booklets with writing in them – used ones (Do not have to be sorted by grade/subject • MOVE TO ANOTHER SCHOOL BOOKS • all booklets and materials that move to another school

  45. Contacts • Administration/Coding • Kimberly Terry x28335 • Cell-720-837-5608 • Inventory/Drop-offs • Paulina Alvarado x28382 • Division of Accountability & Research • (303) 340-0861

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