Enrollment Management Solutions: Technology in Admissions

1. Enrollment Management Solutions:Technology in Admissions SACRAO 2004 Ft. Worth, TX Kennesaw State University Admissions Enrollment Management Solutions Kennesaw State University • 2004

2. Enrollment Management Solutions:Technology in Admissions Presented by: Joe F. Head Dean of Enrollment Management and Director of Admissions Susan Blake Senior Associate Director of Admissions www.kennesaw.edu Enrollment Management Solutions Kennesaw State University • 2004

3. Enrollment Management Solutions:Technology in Admissions KSU Profile • Public • 17,500 enrollment • Third largest institution in Georgia • 60% women • 90% claim to work • Average age 25 • Average SAT 1042 • Opened in 1967 as a two year school • On campus apartment housing • Located 20 miles north of Atlanta • Became a University in 1995 • Semester Calendar • Inexpensive tuition/fees, $3,000.00 annually • Banner Installation, 1997 (Current version 5.5.2) • KSU Reorganized to create Enrollment Services, 1995 (Admission, Registrar, Financial Aid, CAPS)

4. Enrollment Management Solutions:Technology in Admissions Market Service Area Map Facility: http://monarch.tamu.edu/~maps2/ga.htm

5. Best Practices The tools shown in this session are part of the accomplishments for which the KSU Office of Admissions was awarded the 2003 Best Practices Benchmarking Award by the Board of Regents of the University System of Georgia

6. Web based Georgia High School Directory Freshman Admissions Predictor (FAP) High School Guidance Counselor Service Center (GHSCSC) Electronic Application, SAT Transfer, and Imaging Systems Prospective Student and Information Retrieval Technology Registration “Tried” Report 24/7 Transactional Web Tools for Enrollment Management

7. Enrollment Management Solutions:Technology in Admissions Transactional Web Access • Inquiry – Material requests, freshman predictor, virtual advisor, chat, program information • Applicant – Apply online, application status check, admission standards, deadlines

42. Enrollment Management Solutions:Technology in Admissions Electronic Data Management • Information/requests attained through web transactions • Applications and documents received electronically and on paper • Test scores in electronic format

43. Enrollment Management Solutions:Technology in Admissions Inquiries Generated Through Web Transactions • Generic email account for contact information • Requests for materials downloaded from Academic Engine • Responding to requests for phone calls through Academic Engine These include responses involving email, telephone and snail mail.

44. Enrollment Management Solutions:Technology in AdmissionsElectronic Data Management Nolij Corp – Meeting the Demands of Paper and Electronic Application/Document Flow NolijWebNolijXfer Archival Imaging CNet Work flow Captiva - ICR Notepad SAT Checklist Updating

45. Enrollment Management Solutions:Technology in AdmissionsElectronic Data Management Imaging Solution With Capabilities Beyond Archival Imaging Using NolijWeb • 24 – 48 Hour Turnaround for Imaging Documents • Word Merge • Workflow (Electronic Routing of Folders) • Notepad (Entry into SIS from Imaging) • Checklist Completion

50. Enrollment Management Solutions:Technology in AdmissionsElectronic Data Management Word Merge Process • Using BANNER letter generation • Merge to WORD Document • Process separates into individual letters and drops into the electronic file • Eliminate printing, scanning, indexing of hard copy letters