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Associatie KU Leuven Dag van Europa Dinsdag 06.11.2012

Associatie KU Leuven Dag van Europa Dinsdag 06.11.2012. Ervaringen met EU-FP7 projecten Walter SERMEUS, PhD RN4CAST Coordinator Professor, Department of Public Health, KU Leuven, Belgium. Overzicht. Ervaring met Europese projecten Ervaring met FP7 als coordinator RN4CAST

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Associatie KU Leuven Dag van Europa Dinsdag 06.11.2012

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  1. Associatie KU Leuven Dag van Europa Dinsdag 06.11.2012 Ervaringen met EU-FP7 projectenWalter SERMEUS, PhDRN4CAST CoordinatorProfessor, Department of Public Health, KU Leuven, Belgium

  2. Overzicht • Ervaring met Europeseprojecten • Ervaring met FP7 alscoordinator RN4CAST • Projectaanvraag – indienen van eenproject • Het management van eenproject – watkomterbijkijken? • Faal- en succesfactoren

  3. Ervaring met Europeseprojecten

  4. RN4CAST - NURSE FORECASTING IN EUROPE PROJECT OVERVIEW Walter Sermeus, KU Leuven, Belgium On behalf of the RN4CAST CONSORTIUM

  5. RN4CAST FUNDING & CONSORTIUM ‘RN4CAST: nurse forecasting in Europe’: €3 million funding for 2009-2011 Health theme 3: Optimising the delivery of health care 16 partners: 12 European countries, USA, China, South-Africa, Botswana Co-ordination: Leuven University (W. Sermeus), U. Pennsylvania (L. Aiken) 7th Framework Programme for Research and TechnologicalDevelopment

  6. RN4CAST CONSORTIUM

  7. Overzicht • Ervaring met Europeseprojecten • Ervaring met FP7 – coordinator RN4CAST • Projectaanvraag – indienen van eenproject • Het management van eenproject – watkomterbijkijken? • Faal- en succesfactoren

  8. Evaluation procedure: whatwe know 100 proposals ELIGIBILITY Commission -5 S&T Excellence ≥3/5 Implementation ≥ 3/5 Impact ≥ 3/5 External evaluators -50 THRESHOLD Prioritise projects Panel + Commission -25 To be funded 20

  9. Timelinevoorbereidingproposal Call due-date: Sept. 18, 2007 First discussions January 2007, EANS Barcelona Meeting L. Aiken, Leuven, February 2007 Meeting withLeuvenresearch coordination office, May, 2007 Contacts LA (IHOS) and WS (WISECARE, EANS) networks EANS summerschool Writing first proposal: summer 2007 September 6-7, Leuven meeting withpartners Contact EU-officer K. McCarthy Contacts withPoland Finalisingproposal and submitting Sept. 18, 2007

  10. Writing a good proposalcriterion1: S/T Excellence • Put a lot of effort in « concepts & objectives » • Educate the evaluator • Likely not a « real expert » • Use facts & figures, schemes & illustrations • Balance: scientific >< popular • Write to the point • Structure yourtext (alineas, bold,…) • Quantifyyour arguments • 30-seconds-rule • Whybother (whatis the problem?) • Is it a Europeanproblem? • Solution alreadyavailable? • Whynow (whathappens if we do not fundthis?) • Whyyou (are you the best consortium?) Thanks to Stijn Delauré and Leuvenonderzoekscoordinatie, Leuven meeting 6-7 Sept 2007

  11. Criterion 2: implementation • Building an excellent consortium • Provide a balanced mix • Eachpartnershouldadd value • Experienced manager, good leaders • Appropriate management structure • Handling conflicts, decisionmaking, care for quality, division of work • Follow-up of milestones, decisions, … • IPR-management

  12. Criterion 3: Impact • Writedeliverables in the words of end-user (cfr. Call) • Involve end-users in the project (e.g. advisoryboard) • Answer questions: • How does the projectaddress EU challenges ? • How can the project affect citizens ? • How is the uptake in healthindustryarranged/ organized ?

  13. Evaluation RN4CAST • Evaluation by panels of independent experts • Criteria: • Scientific and technological excellence (5/5) • Implementation & management (4,5/5) • Potential impact (5/5) • Total (14,5/15) • Remarks (for negotiation) • Change in environment and location of care • The role and participation of ICPC to bebetterexplained; workenvironmentspecialist inclusion and selection. • Grant: 2,999,988 Euro

  14. More detailed feedback (1) • Scientific / technological excellence • Two main methods of nurse forecasting • Empirical measures of workplace dynamics and their effects on nurse retention & productivity • Links between management of nurse resources and quality/safety of care • Key strength: 11 European countries + 3 outside Europe • Critical mass of data (20-50 hospitals/country), one of the largest nurse workforce investigation in Europe • High validity, allowing global modeling • 30y forecasting: need to consider change in environment and location of care

  15. Implementation & management (2) • Positive • Good management structure • Several committees: steering, technical, stakeholder, evaluation • Clear milestones & deliverables • Link to reference group of interested countries is commendable • High expertise: universities, US participation is useful and justified, … • Suggestions • Role of ICPC should be more explained and selection of countries justified. • Inclusion of work environment specialist should be recommended • Possibility of consortium having underestimated the resources required

  16. Potential impact (3) • Contribution to current EU programmes are identified • Help policy makers in different level of performance in relation to future movement of patients and staff • Help in global assessment of EU health care systems • Will help EU in the development of an extended research community capable of addressing this and related issues in the future.

  17. Negotation Timeline • 08.05.2008 • First deadline for DoW and GPFsbased on recommendations • 10.10.2008 • End of first round of negotations, • deadline for submission of final version of DoW and signedGPFs • 17.10.2008 • The Commission launchesitsinternalprocedures for the formal adoption of the proposedfinancing and finalisation of each Grant Agreement. • 01.01.2009 • Official start of the project – first meeting 15&16/1/2009 • End June 2009 • Final contractsigned

  18. Overzicht • Ervaring met Europeseprojecten • Ervaring met FP7 – coordinator RN4CAST • Projectaanvraag – indienen van eenproject • Het management van eenproject – watkomterbijkijken? • Faal- en succesfactoren

  19. Rol van coordinator Contactpersoon met EU en partners Organisatorische en financiëleverantwoordelijkheid Hetgezicht van hetprojectnaarbuitenwereld (congressen, beleid, ….) Moetpartnersgemotiveerdhouden en stimuleren Zorgtvooreengoedeverstandhoudingtussenpartners (werktiedereeneven hard?)

  20. (Bijna) verplichtelectuur Hofstede G. & G.J. Hofstede, Cultures and organizations: software of the mind, McGraw Hill, 2004, 300pp.

  21. E. g. Uncertaintyavoidance - Power distance Dimensions (Hofstede, 1991)

  22. Noodzakelijkevoorwaarden • Voldoendemankracht en ondersteuning: • Administratief (wijhadden 0.3 FTE voorzien) • Inhoudelijk (wijvoorzagen 0.5 FTE postdoc + 1 FTE wetenschappelijkmedewerker • Financieel (in Leuven via LRD) • Coördinatievindt best plaats in eeninstelling met ervaring met coördinatie (cfr. KU Leuven) • Tijdvrijmakenalscoördinator – grotetijdbestedingkomt er bovenop • VoldoendeaandachtgevenaanGrant/consortium agreement (niet alleen maar administratie) • Bijkomend: publication policy • EU-taalleren, aanwezigheid op relevante fora

  23. Resultaten RN4CAST • Allemilestonestijdigbehaald (zelfsmeer) • Meer dan 20 papers in peerreviewedjournals • Incl. Special issue International Journal of Nursing Studies • Boek: klaartegenjuni 2013 • Afsluitend congres (samen met 2 gelijklopendeprojecten – Prometheus, MohProf) • Heelwatbeleidsimpact via Europese / internationale organisaties: WHO, OECD, ILO, ICN, MEPs, …

  24. Wat nu? • Juni 2012, rapport officieelaanvaard • Oktober 2012, uitbetalinglaatsteschijf a/ partners • Momenteelkijkenwenaarverderefinanciering om hetprojectverderaf te werken: • Boek • Publicaties • Netwerking • Eventueel COST ?

  25. Faal- en succesfactoren • Succesfactoren: • VIS-financiering ter voorbereiding van consortium, proposal • Ervaring met FP7 aan KU Leuven: LRD, onderzoekscoordinatie • SterkonderzoeksteamLeuven: administratief, inhoudelijk • Samenstelling van consortium (balans, aanvullend) • Specifiekerollen: scientificlead, advisorycommittee,… • Pro-actievemeetings • Gestructureerdecommunicatie • Moeilijkheden: • Lange doorlooptijd van project: 2j voor en 1jaar na • Verandering van partners: veranderen van job, nieuwemedewerkers • Post-project management • Verandering van EU-officers

  26. Dankvooruwaandacht

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