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HPRP APR Data Quality

HPRP APR Data Quality. Program entries Missing assessment information Service transactions Multiple records and twins HPRP resources. HPRP APR Data Quality. Program entries: Make sure that the whole HH is included Entry type is always “HPRP”

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HPRP APR Data Quality

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  1. HPRP APR Data Quality • Program entries • Missing assessment information • Service transactions • Multiple records and twins • HPRP resources wilderresearch.org

  2. HPRP APR Data Quality • Program entries: • Make sure that the whole HH is included • Entry type is always “HPRP” • See resources or call for HH members who enter after the rest of the members. • Make sure that the exit date for a program is always at least one day after the entry date (important for reporting) wilderresearch.org

  3. HPRP APR Data Quality • Double program entries: • People who enter the HPRP program more than once will show up with a “Service Before Entry Date” (SB4ED) error in the HPRP Data Check Report. • If your entry dates/times and service start dates/times line up for them, you do not need to worry about their SB4ED. • This has to do with the complexity of the variables in the data check report and is difficult to avoid. • Please call us with any questions. wilderresearch.org

  4. HPRP APR Data Quality • Missing assessment information: • You need to make sure that all of the required fields are filled out for all of your HPRP clients, including children. • Be sure to use the Household Data Sharing Assessment and then answer individual questions on each client’s HPRP Assessment. wilderresearch.org

  5. HPRP APR Data Quality • Missing assessment information: • The most commonly missed assessment questions: • Housing status • Income/non-cash benefits in last 30 days • “Total monthly income” field amounts • Veterans question • Disability of long duration question wilderresearch.org

  6. HPRP APR Data Quality • Service transactions: • All household members should generally be connected to the same services, with a few exceptions. • Make sure that the end date of a service is always at least one day after the start date (important for reporting) wilderresearch.org

  7. HPRP APR Data Quality • Service transactions: • Make sure that all financial services are entered under the head of household’s record. • You’ll know this because you will see the financial amount in their service list. • Service Before Entry Date (SB4ED) errors are very common. Take the entry time back to 12am to get rid of timestamp issues. • Revisit your services data entry instructions for HPRP as well if you have questions (see HPRP resources) wilderresearch.org

  8. HPRP APR Data Quality • Financial service start and end dates: • The new fields “Financial service start date” and “Financial service end date” are now required for HPRP. • These are to be used with Rental Assistance and Hotel/motel voucher service transactions to mark the dates of service. • “Financial Service End Date” is the same as the Service End Date. wilderresearch.org

  9. HPRP APR Data Quality • Financial service start and end dates: • “Financial service start date” can be used to denote a check that applies to the whole month that the client entered the program. • Program entry date: 06/18/2010 • Rental Assistance June: • Service Start Date: 06/18/2010 • Service End Date: 06/30/2010 • Financial Service Start Date: 06/01/2010 wilderresearch.org

  10. HPRP APR Data Quality • Multiple records • You may find that you have multiple records for the same person. • This will be evident if the client count is higher than the unduplicated client count in your report. • You should only have one record for each client that is served under HPRP. • Call us for help with complex multiple records. wilderresearch.org

  11. HPRP APR Data Quality • Twins: • Twins with similar names will not be counted as separate people in your report • i.e.: Alyssa and Alysson • Solution: Put a number in the front of one of the names • 1Alyssa and Alysson wilderresearch.org

  12. HPRP APR Data Quality • HPRP Resources: • http://www.hmismn.org/forms/HPRP.php • HMIS Helpdesk: • 651-280-2780 • 1-800-328-2972 • hmis@wilder.org wilderresearch.org

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