ORIENTATION Grants Development Office & Sponsored Programs

1. ORIENTATIONGrants Development Office&Sponsored Programs

2. Who We Are Grants Development (“Pre-Award”) is part of the Division of College Advancement • Kathy Meeker, Director • Tanja deMauro, Senior Grantswriter Sponsored Programs (“Post-Award”) is part of the Division of Finance & Administration • Denise Straut, Director • Aleksandra Andreic, Sponsored Programs Manager • Melissa Nicosia, Human Resources Manager • Lara Woods,Payroll / Cost Share

3. Our Primary Mission Seek external funds and administer grant and contract awards

4. Institutional Relations It is the policy of the College that all grants and contracts submitted to external sponsors must be cleared through the Grants Development Office (grants and some contracts) and/or Sponsored Programs (contracts), and approved by the College’s Authorized Organizational Representative (AOR). Regardless of value, all externally funded awards to SUNY Oneonta for research, training, programs, curriculum development, etc. are fiscally administered by the Research Foundation for SUNY.

5. Research Foundation for SUNY The Research Foundation for SUNY is a private, nonprofit educational corporation whose primary responsibility is the administration of externally funded contracts and grants for and on behalf of the State University of New York.

6. Pre- and Post-Award Services Pre-Award(Grants Development Office) Helps you identify, apply for, and obtain the funding Post-Award(Sponsored Programs) Helps you manage the funding and comply with various policies, both internal and external We collaborate closely. By working with us, you can design a program for external funding that complies with guidelines, avoids conflicts, and provides maximum flexibility.

7. Sponsored Program Activity For fiscal year 2012-2013: SUNY Oneonta ranked second (behind Buffalo State College) of the twenty-one SUNY University Colleges and Technology Colleges in sponsored program expenditures. (SUNY Oneonta total = ~$6.5 million in direct and indirect costs.) Source: Research Foundation for SUNY

8. Grants Development Office

9. Grants Development Office Proposal Preparation We help to: • Brainstorm project ideas • Research funding opportunities • Strategize approaches for seeking funds • Develop and edit proposal narratives • Draft proposal budgets • Facilitate the support of administration and external partners • Ensure compliance with sponsor requirements • Work with Sponsored Programs to secure campus approvals for submission • Submit applications, electronically or otherwise

10. Grants Development Office Recent Grant-Seeking Activity • 42 grant proposals submitted in 2012/13(requesting a total of ~$7.5 million) • 15 awarded grants in 2012/13 (total funding = ~$1.7 million) • Current RF grant portfolio includes 16 awards totaling over $5 million NSF (9), NIH (1), NASA (1), US Dept of Education (1), Institute of Museum and Library Services (1), USGS (1), SUNY/Research Foundation for SUNY (2), and various foundations

11. Grants Development Office Grant-Seeking Resources

12. Grants Development Office Life of the Mind: Our Common Goal • Celebration of Teaching in all Forms • Showcase of Faculty Accomplishment • Research / Scholarly Activity • Performing Arts / Creative Activity • Student Engagement • Service Learning The GDO organizes and produces the Life of the Mind

13. Grants Development Office Life of the Mind (cont.) In 2010, the former Faculty Research Show and Celebration of Teaching events were merged to establish the Life of the Mind; the 2012 LOTM featured: • 65 presentations • 116 faculty, students and collaborators • Nearly 30 departments and affiliated institutions • The full program with abstracts is available at: http://www.oneonta.edu/academics/lotm/ • LIFE OF THE MIND IV – November 7, 2013

14. Grants Development Office The GDO organizes and produces Student Research & Creative Activity Day; the 2013 SRCA Day featured: • 105 presentations • 139 student co-authors • 62 faculty sponsors • Keynote Speaker: Joan Rolf ’76, Assistant Director for International Relations U.S. Office of Science and Technology Policy, Executive Office of the President For full program including abstracts see http://www.oneonta.edu/advancement/grants/SRD.asp

15. Grants Development Office Faculty Grant Programs Administered by the GDO • Competitively peer-reviewed campus grant programs that fund research ($3,000 max) and creative activity ($2,000 max) projects • Funded from Research Foundation for SUNYindirect cost recovery (and a 3-year StAR award) • Applications due in early spring semester for funding on a fiscal year basis (July 1 to June 30) • 2013 round: 16 awards (11 research, 5 creative activity) totaling over $31,000 http://www.oneonta.edu/advancement/grants/small.asp

16. Grants Development Office Student Grant Program Administered by the GDO Student Grant Program for Researchand Creative Activity • $1,500 maximum request per project • Submitted by student(s) with faculty sponsorship • Funded by College at Oneonta Foundation and the Alumni Association ($49,050 in 2012/13) • Applications reviewed by Committee on Research; 35 grants totaling $45,707 awarded in 2012/13 • Recipients present at SRCA Day • See www.oneonta.edu/academics/frc/ for guidelines

17. Grants Development Office Other Services • Promotion of faculty and student research and scholarly activity through special projects and initiatives • Outreach (campus and community) • Grant writing workshops/classes • Support to the College’s significant private fund raising efforts • Service on College Committees

18. Sponsored Programs

19. Sponsored Programs Award Administration Sponsored Programs currently manages close to 100 grant and contract awards and other related funds with almost $7 millionin annual expenditures • Faculty external grant awards • Contracts (e.g. migrant programs,Biological Field Station services) • Faculty and student campus-based grant programs

20. Sponsored Programs Services for Funded Programs FISCAL and PERSONNEL • Budgeting, Financial and Reporting Assistance • Human Resources (payroll, hiring, benefits) • Cost share, Effort Reporting • Procurement • Travel • Conflict of Interest ADMINISTRATION Support in administering sponsored projects in accordance with federal, sponsor, College, SUNY and Research Foundation guidelines.

21. Sponsored Programs Compliance Oversight www.oneonta.edu/admin/spa/researchcompliance.asp • Responsible Conduct in Research:The applicable module(s) of the CITI web-based program must be taken by faculty, staff and students conducting research funded by campus-based or external funding prior to accessing awarded funds. • Human Subjects Research: Research involving human subjects must have Institutional Review Board (IRB) approval. • Animal Research:SUNY Oneonta faculty and staff who intend to conduct research involving animal, whether using sponsored program (grant award) funds or not, must complete a Animal Care and Use Protocol form early in the research design phase for submission to and review by the SUNY Oneonta Institutional Animal Care and Use Committee (IACUC).

22. Sponsored Programs Compliance Oversight (cont.) • Financial Disclosure: A financial disclosure statement is required to earn a salary rate in excess of a certain threshold. • New York State (NYS) Contracts: If an award is made through a NYS contract, applicable forms must be completed. Please contact Denise Straut at Denise.Straut@oneonta.edu. • Export Controls: Research involving travel to a foreign country or work with foreign nationals requires review for compliance. • Radioactive Materials:Questions regarding radiation safety policies and procedures should be directed to the campus Radiation Safety Officer, Dr. Nancy Bachman, at Nancy.Bachman@oneonta.edu. • Biohazards: Questions regarding the SUNY Oneonta Laboratory Safety Guideline Program should be directed to Facilities & Safety (Thomas.Rathbone@oneonta.edu).

23. Grants Development OfficeSponsored Programs We THANK YOU and look forward to working with you!